Minutes of the Full Committee Meeting held on Monday 1^st June 2026
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance: A.Barlow(AB),I Breeze(IB),S.Clampitt(SC),Richard Hattrell(RH),A.Hunter(AH), P.Kennedy(PK),T.Lane(TL),M.Oakley(MO),K.Rowswell(KR)

1. Apologies: A.Battersby,Rob Hattrell,H.Nemko,D.Webb

2. Manager (Sian Clampitt)

• Sian reported that May was a good month. Food is available via the new chef (Kev) who is monitoring what food is popular to customers. Sian stated that she has a new food supplier.

• Events have been busy i.e. parties and a wake and with the World Cup imminent Sian will be looking to offer some deals for the matches.
• Sian stated that there is a requirement for an extra rubbish bin and another Card machine is needed.
• The new cellar system is working well with no wastage and is self cleaning.
• Sian stated that a purpose built rubbish bin area outside would be less of an eyesore. The container in the car park near the bungalow will be investigated to see if more use can be made of it.
• Sian asked if it was possible to have new furniture for the darts room.

3.    Matters arising from previous minutes 30^th March 2026

• None      

4. Finance (RH)     

• As at 30^th April 2026 the total balance in the bank for HSBC & Barclays was £89.1k, 10.6k in the Owenians Alumni account, 4.1k in OOASC Bar and Catering Limited, £177.9k in the Bond and there was a surplus of income over expenditure of £11.9k.

• The Football Foundation Grant (£12.3k) has been received.

• £35k was withdrawn from the Bond to help pay for the Water Treatment Plant which is now fully paid up.

• Monies for hiring the Football pitch are owed by Elizabeth Allen, Roving Reporters, Tansley and Wingate (IB to check and chase).
• The directors (trustees) are required to complete an ID check for Companies House within the next month and will be a one-off process.

5. The Ground 

      5.1 Ground (IB/TL)     

• IB reported that scarifying on the cricket squares has worked well.

• IB stated that other outfield areas of the Ground needs work doing by A.Ward (AW) that is required with immediate effect. TL to liaise with AW to determine if the work can be done by the end of next week otherwise another contractor will be contacted to do the work.
• IB enquired as to when the big water system would be up and running? TL stated that connections are currently being done so that it can be used.
• IB will be erecting 2 concrete bases on the touchline by the side of football pitch 3.   

      5.2 Water Treatment Plant (TL)     

• The Water Treatment installation has been completed and paid for (£86,250). A maintenance agreement has been set up at a cost of £557 (inc vat) per annum. Tankering will be required 1 or 2 times a year. Thanks to TL for all his work and effort on the project.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (IB/PK)

• PK stated that the season is over but is not sure how many Owens teams there will be next season.
• The fence behind pitch 1 is to be replaced and the bushes will also be removed. The Fence will be an approved FA safety fence and a grant has been approved for the replacement (ABC Contractors will do the work).

       6.2 OOCC Cricket Section (TL) 

• The Junior teams are doing well in their matches but the senior sides have not won any games so far as availability has not been great. The 2 cricket pitches have been good.

• There is an evening with ‘Sir Curtley Ambrose and Courtney Walsh’ on Saturday 13^th June at the Ground at 8 pm.
• There is a match v The School at the Ground on 7^th July start 1.30 pm.
• There is a match v MCC at the Ground on 9^th
• A President’s match has been scheduled for Sunday 19^th July at the Ground.

     6.3 Affiliated Clubs (MO) 

• MO stated the season is over which has been successful going forward. Tournaments for U7 and U8 have started with U9 and U10 about to start. 

• MO stated that there will be no league games for the U7 next season as these will be 3 a-side games. IB stated that you could get 8 pitches for 3 a-side games on pitch 1.

• Mo stated that a pitch for the U12 is required for next season. IB to have a look at availability of pitch 4.
• MO to relay that Association Membership for PBU members can be done in the Clubhouse via Sian.

7. OOASC Membership (AH)     

                            TOTAL MEMBERS                       431

8. Old Owens Website (AH)

• The updated website is running smoothly with no issues.

      The statistics for the website as at 01/06/2026 are as follows:

       Last 7 days there were          1.95k visitors  with        4.12k visits
       Last 30 days there were        8.57k visitors  with      13.70k visits
       Last 90 days there were      48.20k visitors  with      74.80k visits
 

9. ZOO Club (AH)

• The balance in the account as at 01/06/2026 is £892.35.

       A draw was made at the meeting by AB.

       The winner is: D. GREENSHIELDS £50 (Ball No. 12)

10. AOB
    

      10.1 School update (Alex Barlow)

• AB stated that £930,700 has been raised so far for the Sports Hall (Due to open November 2026).
  TL would like to be informed if Cricket Nets will be available for hire when the Sports Hall is open.

           List of Fundraising events:

           Festival Hall Concert
           Buy a Brick
           Merchandise Sale
           Signed Arsenal Shirt £20 a ticket (£4,500 raised so far. Draw at Gala Ball)
           Gala Ball 11^th July 2026 – host Paul Merson

• Alumni website to be updated from September 2026.       

11. Date of next meeting

• Next meeting is scheduled for Monday 3^rd August 2026, 7.30 pm at the Ground.

• Meeting ended 21.00 pm.

      
Alan Hunter (OOASC Secretary) 05/06/2026

There will be a meeting of the Full Committee on Monday 1st June 2026, 7.30 pm at Old Owen’s Sports Ground at the address above. 

 Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters arising from previous Committee meeting minutes 30^th March 2026  

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)
• Water Treatment Plant (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
    • School update (Alex Barlow)

11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary

Minutes of the Full Committee Meeting held on Monday 30th March 2026
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:  I Breeze(IB),S.Clampitt(SC),Richard Hattrell(RH),A.Hunter(AH), 
                         T.Lane(TL),M.Oakley(MO),K.Rowswell(KR)

    1. Apologies: A.Barlow,A.Battersby(AB),Rob.Hattrell,P.Kennedy,H.Nemko,A.Ward,
                           D.Webb

2. Manager (Sian Clampitt)

• Sian reported that business was going well and the takings from between September 2025 to February 2026 amounted to £105k (JLC takings for the similar period in 2025 was £93k).

• Events are being organised and Sian will advise when confirmed. Parties are fully booked for Saturdays.

• A new Bar set up at the front is in operation. Considering changing wines (Majestic) and a meet with Heineken to change the Fridge.

• Kitchen needs sorting out. There have been outside enquiries with regard to using the kitchen. A dishwasher is still required.

3. Matters arising from previous minutes 19th January 2026

        Football Club Name Change (AB)

        The action to be followed from the discussion at the meeting on 19^th January was not
        included in the Minutes in that IB agreed to take the points discussed to Owens
        Football Club and report back at a future OOASC Committee meeting.

        The points discussed at the meeting on 19^th January were as follows:

        a) The Football Club name change proposal wasn’t presented to the OOASC
             Committee before the change.

        b) It was stated that the name change was to encourage an influx of new players by
             getting rid of ‘Old’. It was pointed out that numbers for OOFC have risen and fallen
             in their history regardless of the Club name and OOFC was one of the branches in
             which the OOASC seeks to achieve its core aims of supplying social and sporting
             opportunities for the Old Boys and Girls of the School.

         c) The Football Club is not an independent body. It is an affiliated Club that has a seat
              on the OOASC Committee with voting rights and receives subsidised rates for hiring
              pitches and funding from the OOASC for the facilities. The Football Club would not
              exist without the OOASC.  

4. Finance (RH)     

• As at 28^th February 2026 the total balance in the bank for HSBC & Barclays was £104.9k, 10.6k in the Owenians Alumni account, 0.5k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of £26.3k.

• Receipt of the Football Foundation Grant (£12.3k) is still outstanding.

• Total cost of the Water Treatment Plant installation is £86,250. A deposit of £21,250 has been paid. RH will be looking to pay the balance from the HSBC account and a drawdown amount from the Bond.

• Monies for hiring the Football pitch is owed by Roving Reporters and Enfield (written off).

5. The Ground 

       5.1 Ground (AW/IB/TL)     

• IB reported that the Ground is doing Ok. AW to do spring renovations and the water feature will be looked at to get it up and running. Cricket preparations for the ground has started.

       5.2 Water Treatment Plant (TL)     

• The Water Treatment installation and works should be completed in the coming week(s) at a cost of £86,250. The ground where the plant has been installed is now flat and AW will need to reseed the area. Erecting fencing around the area is required and an enquiry will be made as to whether any grants can be obtained for erecting fencing.

• As a result of the ground being levelled there is a possibility that the cricket pitch and football pitch size can be extended.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (IB)

• IB reported that the pitches have improved with the change to the weather. The 3 teams are doing Ok in their respective divisions but not doing great on player numbers. However the Club is seeking to get 4 teams out for next season.
• Last home fixtures at the Ground are on the 11^th April.

       6.2 OOCC Cricket Section (TL) 

• Junior indoor nets currently take place on Mondays at Mount Grace School with outdoor nets starting 6^th April at 5.30 pm. Senior indoor nets currently take place on Tuesdays from 8pm at Chancellors School with outdoor nets starting on 21^st April at 6 pm.

• ‘Working Party’ at the Ground for preparation for Cricket season is on 18^th and 19^th April starting at 9 am.
• The 1^st and 2^nd XI have friendly matches away to Winchmore Hill on 24^th April and the 1^st XI have a T20 competition away on 2^nd May starting at 10 am and there will be an internal Club match at the Ground on that date.  
• Rosslyn C.C. will not be hiring pitch 2 on Sundays for this season so we will seek to hire out the vacant dates.

• The Cricket Club has organised an evening with Sir Curtly Ambrose and Courtney Walsh on Saturday 13 June 2026 at 8 pm (Tickets are on sale).

       6.3 Affiliated Clubs (MO) 

• MO stated all PBU teams including 5 girls team are running smoothly and all matches are being played.
• MO asked if pitch 2 could be brought back to the correct size (A check will be made to see how much this pitch has been used during the season).
• MO enquired about Association Membership for PBU. He was informed that annual membership is £22, entitles a 10% discount on drinks at the Bar and there is reduced hall hire for events (Must be a member for a year for Hall hire). MO to inform and discuss with PBU.
• The meeting asked if PBU can get any grants for using our pitches. MO to check it out.

7. OOASC Membership (AH)     

                    TOTAL MEMBERS             408

8. Old Owens Website (AH)

• The updated website is running smoothly with no issues.

      The statistics for the website as at 30/03/2026 are as follows:

       Last 7 days there were          2.85k visitors with      3.72k visits
       Last 30 days there were         9.7k visitors  with      13.7k visits
       Last 90 days there were       29.7k visitors with       34.3k visits

       9. ZOO Club (AH)

• The balance in the account as at 30/03/2026 is £872.35.

       A draw was made at the meeting by MO.

       The winner is: J. CARDALL £50 (Ball No.8)     

10. AOB

       10.1 School update (Alex Barlow)

• Alex will provide an update for the next meeting.
         

11. Date of next meeting

• Next meeting is scheduled for Monday 1^st June 2026, 7.30 pm at the Ground.
• Meeting ended 21.00 pm.

      
Alan Hunter (OOASC Secretary) 05/05/2026

There will be a meeting of the Full Committee on Monday 30th March 2026, 7.30 pm at Old Owen’s Sports Ground at the address above. 

 Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters arising from previous Committee meeting minutes 19^th January 2026

•   Football Club name change (Andy Battersby)

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)
• Water Treatment Plant (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary