Old Owens Association and Sports Club Limited

Minutes of the Full Committee Meeting on Wednesday 26^th August 2020 at 7.30pm  in the Main Hall at Old Owen’s Sports Ground.

1. In attendance: I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), P.Kennedy(PK), T.Lane(TL), P.Riley(PR), K.Rowswell(KR), John and Lynn Clark (JLC)
   (TL chaired the meeting with IB appointed to take the minutes).

2. Apologies: S.Flook, Rob Hattrell, V.Tanner, A.Ward, D.Webb    
3. Matters arising from previous minutes 20^th July 2020 

• JLC signed the new Contract dated July 2019 for 3 years with a 5% year on year increase. The contract was countersigned by TL. Covid-19 has affected the contract for the time being as payments received from JLC currently stand at 33.3%, which was agreed at a previous meeting.

4. Bar and Catering (John/Lynn Clark) 

• Managers update – Covid-19 has affected bookings. Many Customers have been asking about bookings but JLC have explained that it is a restricted ‘no go area’ at the moment. JLC had a Funeral wake last week with a maximum of 30 people attending. The return of Cricket and Football activities are keeping things going along with the selling of Thai Food on several evenings, which is helping them to get by at the moment.
• Trading accounts (Monthly Sales) – None presented.
• Forthcoming events – No bookings have been made due to Covid-19.
• Bungalow repairs – JLC to contact electrician for a quotation. 

5. Finance (Richard Hattrell) 

• RH presented the Accounts and stated that the accounts processed at the School (Nicky Culhane) would be better and easier if it was posted on SAGE.
• Bank balance is £58.1k plus approx. £2k in the Barclays account. The surplus for the year ending 31^st July 2020 is approx. 15k (includes the Covid-19 grant of 25k received).
• RH advised that the outstanding rent for Feb/March 2020 has been paid by JLC with a shortfall of £500 to be paid. Tansley & MHSFA still owe pitch hire rent (IB to chase).
• RH liaised with David Wainman of Brown & Shipley who confirmed the valuation of the Investment Bond at 31st July 2020 is £174k an increase of £1.3k on the value at 31^st July 2019. The original investment was £170k and we have taken money out for refurbishing toilets etc. Richard also pointed out that we will be paying fewer fees now as our knowledge of the workings of the Fund has grown.
• Statutory Accounts has been signed off by our auditors Baxter & Co. (Copies held by RH & TL).
• RH will try and do an assessment on Finance to see where we will stand at the end of 31^st July 2021.

6. The Ground (Tim Lane) 

• Ground is green & lush at the moment. Ed Clark has done a great job in preparing the squares for Cricket which is nearing the end. The usual end of season repairs to the ground will be approx. £2.5k.
• Rabbit control – TL to contact Mark Morris (Commercial Pest Control) with regard to a 6 month trial. Cost quoted was £100 per month.
• Changeover from Cricket to Football should be available on the 13^th Ed Clark to be consulted.
• PK to organise legionnaire’s check and to run all showers.
• Wood Fire claim – To be paid £2,200 from Windsor Insurance, plus Shed £650 plus Tarmac. TL pointed out that we might be able to claim for the wood that we lost if we could get a quote for 2 tons of logs. RH has not seen any payment from the Insurers as yet (TL to chase).
• Club signage – JLC to get a quote to supply/fit entrance sign as per our exact requirements.
• Pavilion Clock – Clock now in place (Thanks to TL for fitting) and the Freeman family have paid £400 towards the cost. Awaiting the plaque (approx. £85) which is currently being processed.

7. OOASC Membership (Alan Hunter)

• £4,575 collected for subscriptions for the membership year ending 31^st July 2020, from 45 Associate & 134 Full members (both include Cricket members) and 82 from the Football Club. There are 19 Honorary & 201 Life members giving a total of 481 members. There have been 14 lapsed members during the year mainly from previously retired members. 

8. ZOO Club (Alan Hunter)

• Eamonn Dempsey was sent a cheque for £49 to clear the outstanding amount held in the account for the Pavilion Windows (Eamonn is still owed £1,711 for the windows project).
• The balance as at 24^th August 2020 is £420.
• A prize draw was held with the 1^st prize of £75 won by Gavin Flook and 2^nd prize of £25 won by John Cardall. 

9. Old Owens Website (Alan Hunter)

• AH is updating the website on a regular basis.
• AH provided statistics for the website as follows:

          Last 7 days there were 1,246 visitors with 4,629 visits
          Last 30 days there were 5,217 visitors with 20,180 visits
          Last 365 days there were 50,658 visitors with 191,620 visits.

10. OOASC Sports Clubs

   10.1    OOFC Football Section (Paul Kennedy)

• Adult Football at Old Owens will commence on 19th September 2020 with restrictions on changing rooms and after match activities (A plan will be put in place before the start). There will be 4 Saturday teams and a Sunday Vets team and there will be staggered kick-off times. Pre-season friendlies are already in progress.
• A match has been scheduled at Old Owens on 3^rd October for a Cup Final between Norsemen and the winners of Polytechnic and Nottsborough.

   10.2    OOCC Cricket Section (Tim Lane) 

• TL reported the season has been going well with all the teams and availability has been very good although a few games have been lost due to the weather. TL stated that new players have joined which bodes well for next season if all remain.

   10.3    Affiliated Clubs (Phil Riley) 

• PR reported that Potters Bar United were having their AGM tomorrow evening and that some of the ‘Old Guard’ in charge are stepping down and new people are getting involved. Lots of kids want to play for PBU but at the moment there are not enough coaches available.

11. Privacy Policy (Alan Hunter) 

• The Privacy Policy agreed at the previous meeting has been added to the website on the ‘About Us’ page.

12. AOB

• None was raised.

13. Date of next meeting

• Meeting ended at 20.52 pm.

• Next meeting scheduled for Wednesday 14^th October 2020 at 7.30 pm (Ground).

There will be a meeting of the Full Committee on Wednesday 26^th August 2020 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

Agenda

      1. Appointment of person to take minutes for this meeting

      2. Apologies for Absence

      3. Matters arising from previous minutes 20th July 2020
   
      4. Bar and Catering (John/Lynn Clark)Managers update

• Trading accounts (Monthly Sales)
• Forthcoming events
• Bungalow repairs

      5. Finance

• Update (Richard Hattrell)

      6. The Ground

• Ground update (Tim Lane)

      7. OOASC Membership (Alan Hunter)

      8. Zoo Club (Alan Hunter)

      9. Old Owens Website (Alan Hunter)

   10. OOASC Sports Clubs

• OOFC Football Section (Paul Kennedy)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

   11. Privacy Policy (Alan Hunter)

   12. AOB

   13. Date of next meeting

Old Owen’s Association & Sports Club Limited

Minutes of Full Committee Meeting held Monday 20^th July 2020 at 7.30pm in the Main Hall at Old Owen’s Sports Ground.

1. In attendance: I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), P.Kennedy(PK), T.Lane(TL), P.Riley(PR), K.Rowswell(KR), John and Lynn Clark (JLC) (TL chaired the meeting with IB appointed to take the minutes).

2. Apologies: S.Flook, Rob Hattrell, V.Tanner, A.Ward (AW), D.Webb
         
3. Matters arising from previous minutes 19^th February 2020

• JLC is still required to sign the new Contract. Lynn stated that some areas of the contract require amendments before signing.
• Warning signs in the Car Park have been completed and the height barrier has been repaired
• IB has now been made a signatory on the HSBC account.

4. Bar and Catering (John/Lynn Clark) 

• Managers update – Clearly with the Covid-19 situation, takings have been significantly down. John and Lynn would like to recommence paying rental at 33.3% of their current amount for the time being. The facilities and bar is now open to members with limited numbers allowed inside with table service and members allowed outside. Recreational Cricket has just restarted which will help with takings and recreational football is due to restart in September 2020.
• Trading accounts (Monthly Sales) – None produced.
  JLC have just recommenced trading in the last 2 weeks.
• Forthcoming events – No bookings have been made as yet due to the effects of Covid-19.
• Bungalow Roof repairs – Roof is now fixed but electrics and plaster boarding needs to be completed
• The exterior lights on the Clubhouse have been fixed.

5. Finance (Richard Hattrell) 

• Balance at bank presently stands at £58.5k. Balance sheet looks artificially healthy at the moment due to the Covid-19 grant of £25k received from the government. In actual fact when considering the period from 23^rd March 2020 to 09 July 2020 we are £11k down on rental income. An anticipated reduced income from Cricket will be around £4k.
• OOASC Confirmation Statement – All directors have re-accepted apart from Alan Davison (resigned) and William Hamilton-Hinds (No contact).
• Profit/Loss and Balance Sheet – RH produced figures in detail for the period 1^st August 2019 to 12 July 2020 showing a Net Profit of £29,507.29.
• The Investment Bond was approx £153k as at 31^st July 2019. RH has a review meeting next week with David Wainman and will confirm the Bonds valuation.
• Tansley & Mid-Herts still owe rental for Football pitch hire (IB to chase).

6. The Ground (Tim Lane) 

• Very pleased with the ground condition for Cricket and received compliments from opponents Bishop Stortford at last Saturdays Cricket game verses Owens 1^st XI . TL highlighted the work put in by Ed Clark (Grounsdman). The Football club have requested some training on Tuesday evenings and will be instructed to keep off cricket areas.
• AW is now being paid by Standing Order for his work on the ground.
• Rabbit control – Meeting agreed £90 pm to be paid to control these pests.
• Fire claim wood pile – Oaklands Landscaping have been organised to clear asap. Insurance claim is currently being processed with an excess of £250 to be paid.
• Club signage – TL showed the meeting a proposed image for the ground entrance sign. KR/TL co-ordinating the Art work required (Note: gold doesn’t show very well on a maroon background.) PR advised that Potters Bar United wlll be happy to contribute to the cost.
• Pavilion Clock – Now fixed at a cost of £650 but the Freeman family have agreed to pay £400 towards the cost in memory of Keith Freeman, with a plaque under the clock to celebrate his memory.
• A request was made to OOFC to extend OOCC season to include the 12^thSept 2020. It was agreed that Football will commence on Saturday, 19^th September 2020. All Clubs using the ground have been informed by IB.

7. OOASC Membership (Alan Hunter)

• £4,047 has so far been collected for this year in subscriptions (including £1,600 from OOFC.). The financial year ends on the 31^st July 2020. AH is awaiting Bank Statements from March 2020 onwards from Nicki Culhane to check for further subscription payments.
• AH has sent a list of names from the OOASC membership file (i.e. Full, Honorary & Life members) to Anna Welsford (DAOS Alumni Manager) to do a comparison on Alumni records to determine if OOASC members are deceased. Anna will have a look when School returns in September 2020.

8. ZOO Club (Alan Hunter)

• At 2^nd July 2020 there was a kitty of £452 (including £49 owed to Eamonn Dempsey for the Pavilion Windows). Meeting agreed AH should make payment of £49 to Eamonn Dempsey to clear the debt.
• Previous draw 2^nd place winner Gavin Flook donated his £25 winnings back to the Zoo Club.
• No prize draw until the end of August.

9. Old Owens Website (Alan Hunter)

• AH has made significant changes to the website with new images and updated pages.
• AH provided statistics for the website as follows:

      Last 7 days there were 882 visitors with 5,033 visits

      Last 30 days there were 3,659 visitors with 26,242 visits

      Last 365 days there were 47,545 visitors with 179,765 visits.

• The statistics show a continuous increase on hits to previous figures and indicates an upward trend.

10. OOASC Sports Clubs

     10.1    OOFC Football Section (Paul Kennedy)

• Recreational adult Football will be allowed from September 2020 with restrictions such as limited changing rooms. The post match refreshments might pose problems and OOFC would need guidance on this from the AFA.

    10.2    OOCC Cricket Section (Tim Lane) 

• Saracens League Cricket has now recommenced with matches as friendlies (No relegation or promotion will take place in this short 9 week season). Team availability is excellent and all 3 sides won last weekend.

    10.3    Affiliated Clubs (Phil Riley) 

• Potters Bar United (PBU) are keen to start training, but realise that the ground is predominantly used for Cricket at this time. Home PBU games can commence on 19/09/20.

11. Privacy Policy (Alan Hunter) 

• The draft Privacy Policy was accepted at the meeting and AH will add it to the website.
• The Privacy Policy requires an appointment of a Data Protection Compliance Officer for GDPR monitoring & compliance – The meeting agreed that it would make sense for AH to carry out this role.

12. AOB

     12.1    Impact of Covid -19. 

• RH stated that the Financial effects would be ongoing and that the rental situation with JLC should be under constant review. He also pointed out that we should be ready to react quickly to any government directives. 

    12.2     Easyfundraising 

• The meeting agreed this is a great idea (Essentially free money). AH to investigate the process for setting up easyfundraising for OOASC.

13. Date of next meeting

• Meeting ended at 21.04 pm.

• Next meeting scheduled for Monday 24^th August 2020 at 7.30 pm.

There will be a meeting of the Full Committee on Monday 20^th July 2020 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

Agenda

1. Appointment of person to take minutes for this meeting
2. Apologies for Absence
3. Minutes of Meeting on 19th February 2020
4. Matters arising from the minutes

5. Bar and Catering (John/Lynn Clark)

• Managers update
• Trading accounts (Monthly Sales)
• Forthcoming events
• Bungalow Roof repairs

6. Finance

• Update (Richard Hattrell)
• OOASC Confirmation Statement
• Profit/Loss and Balance Sheet
• JLC invoices / payments restart

7. The Ground

• Ground update (Tim Lane)
• Rabbit control
• Fire claim wood pile
• Club signage
• Pavilion Clock
• Request to OOFC to extend OOCC season to include 12^th

8. OOASC Membership (Alan Hunter)

9. Zoo Club (Alan Hunter)

10. Old Owens Website (Alan Hunter)

11. OOASC Sports Clubs

• OOFC Football Section (Paul Kennedy)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

12. Privacy Policy (Alan Hunter)

• Appointment of Data Protection Compliance Officer

13. AOB

• Impact of COVID-19 (i.e. Short, Medium, Long term & Recovery plan)
• Easyfundraising

14. Date of next meeting

Old Owen’s Association & Sports Club Limited

Minutes of Full Committee Meeting on Wednesday 19/02/20 at 7.30pm (Ground)

1. In attendance: I.Breeze(IB), S.Flook(SF), Richard.Hattrell(RH), A.Hunter(AH), P.Kennedy(PK), T.Lane(TL).
   (The meeting welcomed the attendance of Mrs  Anna Welsford, the Alumni Officer at DAOS).

2. Apologies: Robert Hattrell, PhilRiley, K.Rowswell, V.Tanner, A.Ward, D.Webb, John and Lynn Clarke.

3. Matters arising from previous minutes:
   

• John and Lynn still required to sign the new Contract.
• Still need to put up warning/responsibility signs in car park (re: thefts from cars). 

4. Bar, Catering & AOB:
   

    Written report from John and Lynne Clark in absentia.

• Bar and Food figures produced for 2019 showed an increase of 2% on 2018.
• Bar and Food figures for January 2020 showed an increase of 11 % on January 2019.
• February so far has been a tough month with lots of football matches called off due to storms and rain.
• Elvis Night (6^th March) and Quiz Night (20^th March) have been arranged. These have always proved popular.
• John and Lynn raised the poor condition of the timber extension to the bungalow (damp and mould). IB has arranged for a builder to advise on the costs of either repair or complete dismantling.
• The electrics in the wooden extension have been made safe by GT Electrics, who are also looking at the power supply to the light at the gateway area. (It was also pointed out that a new gateway notice is needed as the present one is a poor reflection on the Association).
• There are also five exterior lights on the Clubhouse not working that GT Electrics may be able to assist with.

5. Finance:
   

• No accounts were available to the meeting due to DAOS half-term.
• RH to contact Mrs Nicki Culhane at DAOS to provide exact figures and circulate.
• HSBC are making slow progress with arranging for IB to be another signatory on the account (TL to pursue).
• Also we are still attempting to pay Andrew Ward (Grounds Contractor) monthly via direct debit and this should imminently be active.
• The Association continues to owe E. Dempsey £1,760 for the Pavilion windows refurbishment.

6. The Ground:
   

• IB reported that the ground itself has been suffering from the wet weather and a couple of football weekends in February have been completely washed out.
• The mixer unit on the showers has been serviced and an electric shower in the Officials room replaced at a total cost of £300.
• The catch nets and three of the 6m poles on pitch 1 have snapped and been replaced at a cost of £1,100.
• A BT Open Reach van backed into the height barrier and we are seeking two quotes from Essendon Forge and Cosmur Ltd to send to the van insurers.

7. OOASC Membership:
   

• Since 01/08/19, £2,400 has been collected for annual memberships. There will be more subscriptions to come before the year end 31/08/20 especially from the Sports Clubs (e.g. OOFC approx. £1,500).
• There were 13 lapsed members (mainly retirees). AH to try and check, if possible.
• AH to liaise with Anna to cross reference the OOASC database (names only) for Old Owenians members (i.e. Full & Life) with the Alumni database to try and determine if OOASC members are deceased.

8. ZOO Club:
   

• Balance as at 20/02/2020 is £389.
• AH handed out Membership Forms to join the Zoo Club (annual membership is £24).
• The draw was made (aided by Anna) and the two winners were as follows;

            £75 –E.Fosbrook

            £25 – G.Flook

9. Old Owens Website: 

• AH stated that the website is running without any problems, is up to date with the relevant information and will be revamped with new images. The privacy settings/cookies policy is to be updated on the website.
• Statistics for the website as at 20/02/2020 are as follows:

   Last 7 days there were 2,213 visitors with 4,928 visits

           Last 30 days there were 6,624 visitors with 17,516 visits

           Last 365 days there were 39,086 visitors with 150,650 visits.

10. Privacy policy:

• AH has been looking at the draft privacy policy documentation provided by Alan Davison. AH advised that the OOASC does not require a Data Protection Officer, but we do need a Data Protection Compliance Manager (volunteer needed), to be compliant with GDPR regulations. AH to send the revised documentation for checking to RH, TL and SF.

11. OOASC Sports Clubs: 

• Football section report:

          PK reported that we are running 4 x Saturday teams and 1 x 
          veterans Sunday team and stated the season has been a tough
          one for the teams as a whole. The last football weekend is
          18/19April 2020.

          IB is supporting Ben Rowswell with setting up a junior girls
          Wildcats” section of the Football Club.

• Cricket section report:

         Well attended winter nets have now commenced at Herts
         University, Hatfield (2^nd/3^rd XI) and Haileybury School (1^st XI). The
         Junior section is netting at Lochinver House School on Monday
         evenings and intend to organize league teams at under 9,11,12’s for
         season 2020. 

         The adult Cricket season commences with friendlies on the 25^th
         April (1st XI) and the 2^nd May (2nd/3rd XI) with league games starting
         on the 9^th May and ending on the 5^th September.

         TL advised that Saturday cricket bookings for the ground are 
         completely full (i.e. Old Owens & Finchley 3’s) but is awaiting
         confirmation bookings from Sunday teams. 

• Affiliated Clubs report:

          Phil Riley in absentia stated that there is nothing significant to
          report with regard to Potters Bar United F.C.

12. AOB:
    

• Charity Commission DBS requirements – Richard H has been in touch with the Commission with regard to their request for DBS checks for the Association (i.e. trustees, committee members, volunteers, staff).  RH is awaiting a reply from the Commission and will advise the Committee when received.

• Alumni Links – Anna Welsford explained her role at the School and emphasized the importance of forging links with the OOASC and the work she is doing with DAOS past pupils. Anna is keen to incentivise the use of OOASC facilities and to build a relationship and is also looking forward to organising various events, the first of which will be the DAOS Alumni ‘Grand Launch Event’ at the School on the 25^th April from 7 pm – 1 am.

         AH advised Anna that the Launch event has been included on the 
         Association website and notices for the event have been sent to Old
         Owenian members from the Association database.

Meeting closed at 9.10 pm.

Next meeting is scheduled for Monday 06/04/20 at 7.30pm (Ground).

There will be a meeting of the Full Committee on Wednesday 19^th February 2020 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

Agenda

1. Appointment of person to take minutes for this meeting
2. Apologies for Absence
3. Minutes of Meeting on 7th October 2019
4. Matters arising from the minutes

5. Bar and Catering (John/Lynn Clark)

• Managers update
• Trading accounts (Monthly Sales)
• Forthcoming events
• Bungalow Roof repairs

6. Finance

• Update (Richard Hattrell)

7. The Ground

• Ground update (Tim Lane)
• Shower Mixer Unit (Ian Breeze)
• Catch net and poles main pitch (Ian Breeze)

8. OOASC Membership (Alan Hunter)

9. Zoo Club (Alan Hunter)

10. Old Owens Website (Alan Hunter)

11. OOASC Sports Clubs

• Owen’s Football Section (Paul Kennedy)
• Owen’s Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

12. Privacy Policy (Alan Hunter)

13. AOB

• Charity Commission DBS checks (Richard Hattrell)
• Dame Alice Owens School Alumni (Anna Welsford)

 14. Date of next meeting

Old Owen’s Association and Sports Club Limited

Minutes of Full Committeee Meeting, Monday 07/10/19 at 7.30pm

In attendance:  P.Kennedy (PK) , D.Webb (DW), I.Breeze (IB), K.Rowswell (KR) Richard Hattrell (RiH), T.Lane (TL), A.Hunter (AH), Rob Hattrell (RoH), Vincent Tanner (VT), John and Lynne Clarke (JLC).

Apologies:  A.Ward (AW), S.Flook (new ordinary member), P.Riley (PR).

Matters arising from previous minutes:

Tansley FC has fully paid up the monies owing for rent.

10% increase in rents across the board has been advised to all football hirers.

Contract for JLC still to be signed off (The increase is 2% year on year up till 2022).

A lot of safety work around the ground has taken place, but old playground yet to be dismantled.

TL again requested a mid-season review with Ward Amenities (AW).

Report from John and Lynne Clarke:

Bar and Food monthly figures produced which are down approx. £1300 on the corresponding month last year. Not many enquiries for lettings. JLC will investigate ways to advertise. JLC to consider booking a tribute band (e.g. UB40) to see what response is achieved.

The front entrance lights to the Ground need investigating and a remedy? Quotes to be acquired by JLC and IB.

Forthcoming events are as follows:
Fireworks Night on Friday 1^st Nov. 2019.
Xmas Quiz on Friday 20^th Dec. 2019

Finance: 

HSBC bank balance as at 7^th October 2019 presently showing £46,909.54

HSBC have asked for an update review on the Account by Dec 2019 (TL to liaise with HSBC).

Balance of £2,817 in the Barclay’s account as at 7^th October 2019, which needs new signatories and a legal requirement to take Stan Gould’s name off the login procedure.

It was unanimously agreed to pay our Grounds contractor (AW) monthly via Direct Debit.

TL to check the o/s balance owed to the School.

The pavilion windows – £1,760 is still owed to Eamonn Dempsey.

The Ground:

• Ground renovations have been completed
• Ditch has been cleaned.
• Car park still overgrown and messy down the wood yard side.
• Vermin still an issue – digging holes in pitches.
• Need signs making people aware of thefts.
• Need dummy CCTV cameras at lower end of car park.
• Need non responsibility notices x 2.
• We have received interest from Ward Amenities to erect a grounds storage shed for tools. AW has been invited to present his vision & proposal.

Membership:

AH stated that income from subscriptions so far this year from 1^st August is £2,149.

There are currently 14 Lapsed numbers which AH is investigating.

AH to liaise with Anna Welsford regarding Life members.

ZOO Club:

Balance on the account as at 7^th October 2019 is £384.35.

The draw was made and the two winners were as follows;

£75 – Jim Everton

£25 – John Cardall

Old Owens Website:

AH has kept this running and up to date.

AH produced statistics for the website as follows:

Last 7 days there were 638 visitors with 3,463 visits

Last 30 days there were 2,910 visitors with 13,205 visits

Last 365 days there were 36,859 visitors with 158,551 visits.

Sally Tanner has been paying monthly, annually & bi-annually payments for our website (www.oldowens.com) and the meeting agreed to switch this outgoing payment to the Association.

Football section report:

OOFC – Running 4 x Saturday teams and 1 x veterans Sunday team.

The 3^rd XI and Vets are currently top of their Divisions.

The Football Club has a new Treasurer to be assisted by Jon Robinson (secretary).

OO Cricket section report:

OOCC 1st XI team managed to win 5 matches and comfortably remain in the Championship division. It has been a big learning experience.

The 2^nd & 3rd teams have been relegated (Divisions not yet known).

The Junior Section is thriving with 55 youngsters (including girls) taking part in regular Monday practices. It is gratifying to see several players and supporters assisting in running these sessions.  The Cricket Development Officer (Jim Clark) has been a massive asset and OOCC fund raising has paid for his expenses.

Next season U9, U11 and U12 teams are entering the Herts Colts League and there is hope for a mixed age group U12 girls’ team.

Affiliated Clubs report:

PR in absentia reported that he had nothing to bring up at the moment for Potters Bar United.

Privacy policy:

AJD has sent a rough working draft as a base to work on to apply for the Association.  AH to have a look. When completed and agreed it will be put on the website.

Any Other Business:

Shaun Flook was proposed by AH and voted onto the Committee as an Ordinary Member.

DW stated that the Harold Moore luncheon is due to take place on Thursday 31^st October at 1pm and was hoping that some of the Committee members could partake.

Meeting closed at 8.56 pm.

Next meeting provisionally scheduled for Monday 02/12/19 at 7.30 pm.

There will be a meeting of the Full Committee on Monday 7^th October 2019 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

Agenda

1. Appointment of person to take minutes for this meeting
2. Apologies for Absence
3. Minutes of Meeting on 12^th August 2019
4. Matters arising from the minutes

5. Bar and Catering (John/Lynn Clark)

• Managers update
• Trading accounts (Monthly Sales)
• Forthcoming events

6. Finance

• Update (Tim Lane)

7. The Ground

• Ground update (Tim Lane)
• CCTV (Ian Breeze)
• Company enquiry to build steel equipment shed (Ian Breeze)

8. OOASC Membership (Alan Hunter)

9. Zoo Club (Alan Hunter)

10. Old Owens Website (Alan Hunter)

• 1and1 Hosting (monthly & annual payments)

11. OOASC Sports Clubs

• Owen’s Football Section (Paul Kennedy)
• Owen’s Cricket Section (Rob Hattrell)
• Affiliated Clubs (Phil Riley)

12. Privacy Policy (Alan Hunter)

13. AOB
14. Date of Next Meeting

Old Owen’s Association and Sports Club Limited

Minutes of Full Committeee Meeting held Monday 12/08/19 at 7.30pm at Old Owens Sports Ground

In attendance: T.Lane (TL), I.Breeze (IB), S.Flook (SF), R.Hattrell (RH),
                            A.Hunter (AH), P.Kennedy (PK), Phil Riley (PR), K.Rowswell (KR),
                            V.Tanner (VT), John Clarke (JC), Lynn Clark (LC).

Apologies:       A.Davison (AJD), A.Ward (AW), D.Webb (DW), A.Welsford (Awe).

Matters arising from previous minutes:

JC has obtained the rent due from the Wood yard and a payment of £1,200 has been made. The remarking of the car park has also been completed.

Report from John (JC)  and Lynn Clarke (LC):

Bar and Food figures for July is down compared to last year. JC explained that this was due to the bad weather encountered during the month which has resulted in some of the cricket matches being cancelled and has also kept away other users of the Club. July was also affected by holidays. LC stated that we lost the Rotary Club who used the premises on a regular basis so food sales are significantly down. LC said that there are currently not a lot of bookings due to the current holiday period but hopes this will pick up from September onwards.

TL advised JC that the Cleaner needs to attend to the gents toilet and changing room 1, more diligently.

JC & LC are absent from the 20^th August for a week and will be covered by Graham, Michael and Jazz whilst they are away. 

Finance: 

OOASC Investment Fund value is £168K as at 30^th June 2019 and is growing by 3.5% a year.

Bank balance is £43,000 as at 12^th August 2019.

The Profit & Loss showed a loss of £783 due to all the refurbishments that took place.

IB advised that Tansley Vets owes £150 for last season which will be paid shortly.

TL pointed out that there will be an increase of 10% to all football clubs hiring the ground and half the payment should be paid in October with the remainder paid in February.

A new contract has been arranged between the Association and JLC at 5% increase up to 2022 (JLC to sign)

Richard Hattrell is to rejoin the Committee as Treasurer taking over from Derek Webb, which will include tasks for producing the Charity & Tax returns. Richard was proposed by TL and seconded by Paul Kennedy.

The Ground:

TL will seek a mid-season review with Andrew Ward (Ward Amenities) who is currently unwell.

Rent collections for Cricket will be done by TL and IB to do Football rents.

Ed Clark will be away from 20^th August 2019 for a week so ground duties will be covered by Rick Martin. 

Football season recommences at the ground on 14/09/19 so the Football Club will have a work party on Monday 9^th September for putting up goalposts etc.

PR stated that the ditches at the ground require clearing and that Potters Bar F.C. are a bit concerned with regard to health & safety. TL asked PR to get some quotes.

RH asked if anything is going to be done to the children’s playground with regard to health & safety. He suggested either fencing it off or ripping out the dangerous items, IB to talk to Ed Clark to see what can be done.

TL stated that the Cricket Nets will need revamping at some point for the Junior Section.

Membership:
Income from subscriptions from 1^st August 2018 to 31^st July 2019 is £4,892 (This amount represents 279 paying members). Lapsed members were 13 (mainly £7.50 memberships).

Honorary Membership is 20 and Life Membership 203 giving a total membership of 502.

IB asked if we had details for Life Members. AH stated that we had some details but was unsure if Life members were still around. AH to liaise with Anna Welsford to compare the Association Life members with the Alumni membership to try and determine if Life members are still around.

ZOO Club:
Balance in the account is £326.35 as at 12^th August 2019.

No draw was made.

Old Owens Website:
AH has updated content on the website as and when and is up to date.

AH reported on the statistics for the website (back-end) as follows:

Last 7 days there were 551 visitors with 2,048 visits.

Last 30 days there were 2,379 visitors with 9,774 visits (Average visitors for most websites is 1,000 i.e. 5 clicks a day).

Last 365 days there were 36,859 visitors with 154,214 visits.

AH to report on the statistics on a frequent basis to compare increases or decreases.

Football section report:

Old Owens F.C. are running 4 Saturday teams and 1 veterans Sunday team next season. IB hopeful that some new players will be joining the 1^st XI next season. 

PK advised that pre-season training has started with pre-season games to follow shortly.

The Club has a new sponsor from a playing member in the 3^rd XI.

The football nets need checking before the season starts.

Potters Bar United F.C. – PR stated that nothing is happening at the moment.

Cricket section report:

RH stated that all 3 Old Owens teams are struggling in their respective leagues with all the teams finding it hard to put runs on the board to give them a chance of winning games.

TL pointed out that the Junior section is flourishing with a total of 55 juniors which include a number of girls.

The U11 juniors recently played Winchmore Hill U11 at softball and beat them by 30 runs.

TL stated that we are looking to run U11, U10 & U9 sides for next year starting with softball with the aim to progress to hardball matches.

The juniors are not being charged this year but will be charged next season with parents having to join as Association members.

Privacy policy:
AJD will have a look at the Privacy policy requirements in August and will advise the Committee of the requirements.

Any Other Business:

TL advised that IB is to become a signatory for cheque payments.

Meeting closed at 9.05 pm.

Next meeting scheduled for Monday 07/10/19 at 7.30 pm.

There will be a meeting of the Full Committee on Monday 12^th August 2019 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

Agenda

1. Appointment of person to take minutes for this meeting
2. Apologies for Absence
3. Minutes of Meeting on 24^th June 2019
4. Matters arising from the minutes

5. Bar and Catering (John/Lynn Clark)

• Managers update
• Trading accounts (Monthly Sales)
• Forthcoming events

6. Finance

• OOASC Investment Fund update (Alan Davison)

7. The Ground

• Ground update

8. OOASC Membership (Alan Hunter)

9. Zoo Club (Alan Hunter)

10. Old Owens Website (Alan Hunter)

11. OOASC Sports Clubs

• Owen’s Football Section
• Owen’s Cricket Section
• Affiliated Clubs

12. Privacy Policy (Alan Davison)

13. AOB

14. Date of next meeting