Minutes of the Full Committee Meeting held on Monday 27th June 2022 at 7.30pm  in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), P.Kennedy(PK),
                          T.Lane(TL), K.Rowswell(KR), D.Webb(DW), A.Welsford (AW),
                          John & Lynn Clark(JLC), Ed Clark (EC)
                          (TL chaired the meeting with IB taking the minutes).

1. Apologies: A.Ward, Robert Hattrell, P.Riley, V.Tanner, H.Nemko 
                                 

2. JLC Contract Presentation (John//Lynn/Ed Clark)

• Trading figures for Bar and Food were initially produced by JLC. April was a good month that included an Elvis night, Quiz night and Owens Football Dinner. May was also a reasonable month.

• JLC presentation for renewal of their contract followed. Discussed were the aims and vision of JLC, OOASC and the School. It was agreed that the inside of the Pavilion requires decorating i.e. flooring and a new colour scheme. JLC said that they would be willing to make a contribution depending on what was required. EC stated that they are planning to do up the BBQ area and he was particularly optimistic for the future of the Club. It was pointed out to JLC that the School would like to have more events at the Ground midweek e.g. parents get together, jazz nights etc. EC suggested that a sub-committee could be formed to plan midweek events which could maybe take place on a monthly basis. JLC said that prices have gone up regarding food and beer etc and bookings for private functions are definitely needed to increase to bring money in. As a result of the cost of living rises JLC are wary of committing for more than 1 year. The Committee agreed to a 1 year agreement with JLC to run the OOASC Bar and Catering services with rental to remain the same.

3. Matters arising from previous minutes 4^th April 2022

• Not discussed

4. Finance (RH)

• Richard produced figures on Profit and Loss and the Balance sheet. As at 31^st May 2022 there is £79.8k in the Bank current account and £9.8k in the Owenians Alumni account and a surplus of £16.1k.

• All Football invoices for season 21/22 have now been settled. IB has informed all Football Clubs of increased costs to OOASC (due to costs of fertilizer and materials) and will therefore be an increase in rentals.

5. The Ground (TL/IB)

• The Ground is in a good (if slightly dry) condition at the moment. Ed Clark and Ward Amenity are doing a good job.

• Another feed and verti-drain will be needed at some point.

6. OOASC Sports Clubs

      6.1    OOFC Football Section (PK)

• Planning for next season. Probably 4 Saturday teams and a Sunday Vets team.

• Trophy cabinets in the Clubhouse need to be looked at.

• Payment made of £2,046 (via Jon Robinson) for OOASC subscriptions for 102 members.

      6.2    OOCC Cricket Section (Tim Lane) 

• Junior nets are taking place outdoors on Monday evenings.

• Matches for the junior section are also being played.

• The 1^st XI and 2^nd XI are both currently top of their Divisions (Championship & Div 6A respectively) with the 3^rd XI (Div 11 East) struggling a bit for availability and results but are still managing to put sides out thankfully.

      6.3    Affiliated Clubs (Phil Riley) 

• Nothing to report in Phil’s absence. 

7. OOASC Membership (Alan Hunter)

• Subscriptions paid so far from 26 Associate members is £518

• Subscriptions paid so far from 124 Full members is £1,896

• Subscriptions paid so far from OOCC 25 members is £528

• Payment received from OOFC 102 members is £2,046

          Total subscriptions paid so far by 277 members with total payments of £4,988 

• Total Honorary members is 18

• Total Life members is 201

8. Old Owens Website (Alan Hunter)

• Website is running smoothly with regular traffic and is updated as and when necessary.

• AH provided the statistics for the website as at 24/06/2022 as follows:

  Last 7 days there were 450 visitors with 1,909 visits

  Last 30 days there were 1,941 visitors with 7,334 visits

  Last 365 days there were 25,111 visitors with 93,667 visits

9. ZOO Club (Alan Hunter)

• The balance as at 24/06/2022 is £767.35 with £50 still owing to Dave Greenshields (November 2021 draw).

• No draw was made.

10. Owenians Alumni (AW)

• Anna will be leaving her position of Owens Alumni Relations Manager in December 2022 but will still remain on the OOASC Committee.

• Anna has organized a School Fest event that is taking place at the School on Sunday 3^rd July from 12 pm to 5 pm (Anna will happily put names on her friends & family guest list from any Committee member who wishes to attend. They will be hosted in the CLUB ZONE).

11. AOB 

       11.1 JLC Contract.

               TL will tidy up the Contract Agreement and present to JLC for signing, which will
               cover the next year.

       11.2  Tennis

                TL advised that a proposal by a Tennis outfit organised by Andrew Ward is being
                put together and a subsequent meeting will follow to discuss their proposal.       

12. Date of next meeting

• Next meeting is the AGM which has been provisionally been scheduled for either Monday 5^th September 2022 or Wednesday 7^th September 2022. 

13. End of meeting

• Meeting ended at 9.45 pm.

There will be a meeting of the Full Committee on Monday 27^th June 2022 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. JLC Contract Presentation

3. Matters arising from previous minutes 4th April 2022

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

• • AGM

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 4th April 2022 at 7.30pm
 in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance: I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), P.Kennedy(PK),  T.Lane(TL) 
                        H.Nemko(HN),  K.Rowswell(KR), D.Webb(DW), A.Welsford(AW), John Clark(JLC)
                        (TL chaired the meeting with IB taking the minutes).

1. Apologies: A.Ward, Robert Hattrell, P.Riley  
                               

2. Bar and Catering (John//Lynn Clark)

• Trading figures for Bar and Food were produced by JLC. March was a good month that included a well attended Ladies night and April is promising with an Elvis night, Quiz night and Owens Football Dinner. JLC showed comparison figures for 2019, 2020 and 2021.
• Bookings are coming in for later dates i.e. local school bbq’s, summer functions and private parties, some of which are midweek.
• The deep clean of the kitchen is due to take place on the 17^th
• A temporary cleaner was found for the required 5 weeks of cleaning.
• John was asked if a vegetarian option could be included on the Sunday Roast menu.
• John has been asked to put forward JLC’s business plan for their contract renewal due 1^st July 2022 and was told that JLC would have the first opportunity to present their plans to the Committee (A date for the presentation is due to be scheduled). John stated that JLC has spent 11 years here at OOASC and has paid the rental consistently on time and has tried to improve the Club and hopes that JLC’s efforts are recognised by the Committee.

3. Matters arising from previous minutes 21st February 2022

• None

4. Finance (RH)
   

• Richard produced figures on Profit and Loss and the Balance sheet. We are in a fairly healthy position currently but this is slightly artificial as ground repairs (£15k) have not yet taken place but some Football rental (£5.5k) are due to be received.
• As at 31^st March 2022 we have £93.4k in the Bank current account and £9.8k in the Owenians Alumni account and a surplus of £36.5k.

• Richard also produced a draft Financial Statement for the year ended 31^st Jul 2021 which will need signing off.

• Richard pointed out that a ground valuation in the not too distant future should be done for a more accurate rateable valuation and for insurance purposes.

5. The Ground (TL/IB)
   

• Football ends this week (9^th April) at the Ground with ground renovations due to start on 11^th
• Cricket is due to start on the 30^th
• Fascias and Soffits repairs have been completed.
• TL to get a quote for the flooring in the Clubhouse.

6. OOASC Sports Clubs

      6.1    OOFC Football Section (PK)

• The 2nd XI won the Old Boys Cup, the 3^rd XI the League and the 5^th XI lost in 2 Cup Finals (AFA & SAL). The 1^st XI are in the top third of SAL Senior Div 1.
• AH liaised with Jon Robinson with regard to OOASC subscriptions from the Football Club. Jon is in the process of organising the payment.   

      6.2    OOCC Cricket Section (Tim Lane) 

• Junior nets on Monday evenings at Owens School has now finished. Seniors will continue nets at the School for 2 more weeks. Juniors commence outdoors on Monday 25^th
• There will be 3 adult XI’s in the Herts. Saracens League and fixtures for the junior teams for season 2022.
• First Senior friendly is Saturday 30^th  April 2022. 

      6.3    Affiliated Clubs (Phil Riley) 

• Nothing to report in Phil’s absence. 

7. OOASC Membership (Alan Hunter)

• Subscriptions paid so far from 18 Associate members is £386 with 4 lapsed members
  Subscriptions paid so far from 120 Full members is £1,837 with 9 lapsed members
  Total Honorary members is 19
  Total Life members is 203
  Payments to be received from Football Club members (87 last year)
  Payments to be received from Cricket Club members (35 last year)

8. Old Owens Website (Alan Hunter)

• Website is updated as and when necessary, is running smoothly and we are getting regular traffic.
• AH provided the statistics for the website as at 04/04/2022 as follows:
  Last 7 days there were 499 visitors with 2,769 visits
  Last 30 days there were 2,198 visitors with 10,609 visits
  Last 365 days there were 25,251 visitors with 95,942 visits

9. ZOO Club (Alan Hunter)

• There is £720 in the account with £50 still owing to Dave Greenshields for the November 2021 draw.
• No draw was made.

10. Owenians Alumni (AW)

• Discussion ensued of vision for Club and involvement of Alumni.
• AW pointed out that the Alumni database will need to be merged with the Association database.
  AW and AH to meet on 27^th April to discuss the merging of both databases to the Alumni platform.

11. AOB 

         11.1 OOASC Insurance Renewal (Tim Lane)

         The insurance was renewed for £3.8k with Victor Insurance (period 30^th March 2022 to
         30^th March 2023).

         11.2  Contracts
         Discussion ensued about the JLC contract and the expectations of the School and the
         Association with  regard to a vision of what is required from both sides to go forward
         (i.e. School vision combined with Sports Club vision). Members of the Committee had
         a general and frank exchange of ideas regarding the vision for Old Owens Sports Club
         and there was contrasting thoughts of what the function of the Club actually is.

         HN stressed the future involvement of the School and the willingness to invest some
         funds, time and expertise. Contract expertise was offered by HN but TL pointed out
         that the JLC Contract was an Agreement rather than a Contract.

         It was agreed that both the School and the Association should outline their vision,
         aims and objectives and meet for discussion (A meeting has been arranged on 11^th
         May 2022 at 6.30 pm at Dame Alice Owen’s School). The resulting decisions made at
         the meeting will be giving to JLC prior to the presentation of their business plan (date
         to be confirmed).

         11.3   AGM

          An AGM has provisionally been scheduled for Wednesday 15^th June 2022 (date & time
          to be confirmed). TL will be away for this date.

12. Date of next meeting

• Next meeting has been scheduled for Wednesday 11^th May 2022 at 6.30 pm at Dame Alice Owen’s School to discuss shared vision of the School and OOASC. 

13. End of meeting

• Meeting ended at 9.30 pm.

There will be a meeting of the Full Committee on Monday 4th April 2022 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (JLC)

3. Matters arising from previous minutes 21st February 2022

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

• OOASC Insurance Renewal (Tim Lane)
• Contracts

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 21^st February 2022 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB), Richard Hattrell(Richard), Rob Hattrell(RH), A.Hunter(AH), 
                         T.Lane(TL), K.Rowswell(KR), A.Ward(AW), A.Welsford (Anna),
                         John & Lynn (JLC)
                         (TL chaired the meeting with IB taking the minutes).

1. Apologies: P.Kennedy, P.Riley, V.Tanner, D.Webb                               

2. Bar and Catering (John//Lynn Clark)

• Trading figures for Bar and Food were produced by JLC. It’s been a slow recovery from COVID-19 but business is gradually picking up.

• There are a few more bookings from March onwards which are mainly on Friday nights. Forthcoming functions are an Elvis night, Quiz night and a Craft Fair for Ladies night.

• The kitchen (currently rated at 3) is being deep cleaned ready for a Health inspection. The kitchen could do with a stainless steel refit rather than the tiled splashbacks etc.

• A temporary cleaner is required for 5 weeks (JLC to provide details of requirements so that the position can be advertised).

• Roast Dinners are back on the menu on Sundays but no vegetarian option is available.

• The renewal date of JLC contract is 1^st July 2022. TL pointed out that if they are wishing to renew for the next 3 years a business plan should be submitted by early April (Anna mentioned that she has been contacted by another couple who has expressed an interest).

3. Matters arising from previous minutes 1st November 2021

• None

4. Finance (Richard Hattrell)
   

• We are getting full rental payments from JLC.

• As at 31^st January 2022 we have a surplus of £34,500 (probably the highest amount that we shall have for the year as most of the rents are in and we haven’t as yet had to pay for any reparations for pitches.

• £29,000 plus has so far been collected in rents with £19,000 still outstanding.

• Bank balance in HSBC is £78,764 and Barclays £7,061.

• Eamonn Dempsey has been repaid £1,711 (Nov 2021) owing to him for the replacement windows.

• AH pointed out that the School still owes us £400 for payment to an image rights company for breach of copyright. AH to provide Richard with the info. Anna suggested that we should deduct the amount from the donation amount to be paid to the School.

5. The Ground (TL/IB)
   

• Quite a few Football matches have been cancelled due to the weather.

• A replacement catch net post (£350) is required behind pitch 1 due to Storm Eunice damage.

• A fence not belonging to OOASC is down behind pitch 1 dugouts.

• AW wants’ to intensify the Ground work this year but has to be careful that the work does not affect the Cricket pitches. It will need a whole week to do the spring renovations (looking at early April). IB to check for any Football fixtures around that period.         

• There is damage to Poly Cricket Sightscreen and an insurance claim has been submitted. 2 new Poly Cricket Sightscreens (£3,000) are required and the wooden sightscreens will require renovating.

• The Cricket Club will be arranging pre-season maintenance work at the end of April.

• Soffits and guttering needs doing. Received a quote for £2,900 (TL asked if we could try to get further quotes).

• Anna raised the issue of the Main Hall floor which needs replacing. This would help to encourage more hiring of the facilities and attract business.

6. OOASC Sports Clubs

      6.1    OOFC Football Section (IB)

• There are 5 teams playing on Saturdays and a Vets team on Sundays. The 5^th XI a young and enthusiastic side, are particularly doing well and has reached the semi-final of the AFA Cup.

• John Robinson has taken over from Graeme Wilson as Fixtures Secretary.

• AH enquired about payment of subscriptions due from the Football Club (AH to liaise with John Robinson).

      6.2    OOCC Cricket Section (Tim Lane)

• Regular nets at Owens School on Monday evenings are well attended ( Both junior and adults)

• There will be 3 adult XI’s in the Herts. Saracens League and fixtures for the junior teams for season 2022.

       6.3    Affiliated Clubs (Phil Riley) 

• Nothing to report.

7. OOASC Membership (Alan Hunter)

• £2,046 subscriptions currently collected from 128 paying members and 5 members have lapsed (AH will categorize a total of all members at the next meeting).

• Football Club still to calculate the number of players owing Association subs.

• Anna stated that 92 members have joined the Alumni membership from the last event at a cost of £2 per month and will need a membership card. Anna is keen to offer members preferential rates for events and to create a ‘Business Directory’ to advertise members’ only businesses.

• Anna and AH to meet to discuss merging of the OOASC membership spreadsheet to the Alumni members database and to collect membership subscriptions via an App.

8. Old Owens Website (Alan Hunter)

• No problems with the Website currently, which is updated as and when necessary.

• AH provided the statistics for the website as at 21/02/2022 as follows:

  Last 7 days there were 360 visitors with 1,716 visits

  Last 30 days there were 2,217 visitors with 7,838 visits

  Last 365 days there were 25,050 visitors with 91,293 visits.

• The statistics above show that we are still getting regular traffic on the website.

9. ZOO Club (Alan Hunter)

• At 21^st February 2022 there is £762 in the account with £50 owing to Dave Greenshields for the November 2021 draw and £48 owing to Anna for 2 months overpayment (Anna is happy to leave the amount in the account to cover the next 2 years payments).

• A draw was made (via Anna) and the winner of £75 for February 2022 is Ian Breeze (Ball number 5).

10. Owenians Alumni (Anna Welsford)

• The first Alumni Event on Saturday 13^th November 2021 at the School was very successful and enjoyed by everyone (Well done to Anna).

• Anna is now looking at organizing other Alumni events and pointed out that in 2023 will be the Schools’ 410 years anniversary.

• There is currently £9,800 in the Alumni bank account and OOASC are aiming to donate in the region of £4,000 to the School at a later date.

• TL stated that he was contacted by Ron Barber (from Ilford), to say that his wife an Old Owenian had passed away and that he would like to do an obituary for her and that he also had a lot of books etc relating to the School (Anna to pursue).

• Anna stated that if anyone had any stories or other content, that this could be input directly to the Alumni website (owenians.com) which she would then vet before allowing publication.

11. AOB

• None

12. Date of next meeting

• Next meeting has been scheduled for Monday 4^th April 2022 at 7.30 pm at the Ground. 

13. End of meeting

• Meeting ended at 9.37 pm.

There will be a meeting of the Full Committee on Monday 21st February 2022 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 1st November 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 1^st November 2021 at 7.45 pm
in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:            I.Breeze(IB), Richard Hattrell(Richard), A.Hunter(AH), P.Kennedy (PK),
                                   T.Lane(TL), P.Riley(PR), K.Rowswell(KR), V.Tanner(VT), 
                                   A.Welsford (Anna), John & Lynn (JLC)
                                   (TL chaired the meeting with IB taking the minutes).

1. Apologies:              Rob Hattrell, A.Ward(AW), D.Webb             

2. Bar and Catering (John//Lynn Clark)

• Trading figures for Bar and Food were produced by JLC and numbers have improved since 2020.
  (Thai Food sales do not show in the Food figures). Richard asked JLC for a copy of 2019 figures so that he could do a comparison.
• Progress has been slow but trade is gradually coming back. Business on Sundays is quiet as most Football teams are not coming into the Clubhouse after matches.
• Not many future functions have been booked. The recent Elvis night was good and there is a Fireworks night on the 5^th November, the OOFC Race Nite on the 6^th November and a Quiz Nite is planned for the 10^th December.
• JLC are still thinking about Xmas opening hours which will be published in due course.
• TL mentioned that Cricket Teas might be back next season and that JLC should be ready for this as well as Lunches for the 1^st XI Team required for half the games.
• JLC stated that they would be running the Bar for the Alumni Event on the 13^th November at the School.

3. Matters arising from previous minutes 26th July 2021

• None

4. Finance (Richard Hattrell)

• Richard presented figures as at 31^st July 2021(end of financial year) and as at 31^st October 2021.
• The combined balance at HSBC and Barclays presently stands at approx. £77,500. We have a surplus of £4,500 on our operations.
• The Investment Bond increased by 20% over the year.
• We are getting full rental payments from JLC.
• TL stated that Cricket rental fees for pitches 1 &2 will increase for 2022 and for 2023.
• Richard asked for bank details for Eamonn Dempsey to reimburse £1,711 owed for the Pavilion windows renovation (AH will contact Eamonn to get his details).
• Decision of the amount to be donated to the School by OOASC will be made at a later date.

  5. The Ground (TL/IB)

• Replaced glass washer at a cost of £600.
• Cricket pitches both renovated by Bones at same cost as last year.
• Andy Ward Ltd did a good job in the Cricket season although sometimes there were machinery issues (i.e. Lloyds Wicket mower and Mastiff).
• Football pitch 1 not so good as Ed was unable to cut on 23rd Oct because no suitable working mower was available. Pitch now rectified with a rotary five deck mower.
• IB worried about the ground filling up when it rains (Regular aeration might help).
• Fascias and guttering needs doing (TL to send out quotes). PK mentioned that gutters were leaking all around the Pavilion (linked to fascias replacement). Desperately needs rectifying.
• Bungalow Window & Door, Rear Window & Main Entrance Door – quote received from Fineline £9,637 and Character Windows £4,600. PR to ask for quotes for the Main Door from contacts.
• Pitch 1 watering point repair.
• Cricket Square perimeter drainage – very wet areas as water runs off the square puts games in jeopardy.
• 2 new Sightscreens are needed – no decision made.
• Electric shower in umpires/referees changing room 8 needs replacing as thermostat has failed ( IB to sort).
• Possible Sale of Tractor & Gang Mowers – not at the moment.

6. OOASC Sports Clubs

     6.1 OOFC Football Section (Paul Kennedy)

• PK reported that OOFC are running 5 sides on a Saturday but the Vets are struggling to get sides out on Sundays and there is a possibility that they might fold as a result.
• A lot of ex PBUFC and DAOS youngsters are involved in the lower teams.
• Football training at the School on a Tuesday at 8.15 pm is well attended.
• The Football Club has introduced the ‘Square’ payment system for this season.
• PK asked if Food can be provided for the Home teams after games as more players are staying.

     6.2 OOCC Cricket Section (Tim Lane)

• 1st XI reached the Championship Play off vs West Herts CC. The 2nd XI were champs of Division 7A and consequently go up 2 divisions to 6A. The 3^rd XI finished 4^th in Regional Division B East.
• Winter nets are starting tonight 1^st November at the School for both Juniors and Seniors.
• OOCC AGM is on Thursday 4^th November 2021 at 7.00 pm.
• OOCC Dinner is on Friday 26^th November 2021 at 7.30 pm.

     6.3 Affiliated Clubs (Phil Riley)

• PBU are not using the Club socially as much as previously. Potential to have outdoor catering on Saturday/Sunday mornings is being lost at the moment. Could PBUFC step in and provide a service and OOA share profits? PR to ask PBU.

7. OOASC Membership (Alan Hunter)

• £5,173 subscriptions collected up to 31st July 2021 (280 paying members, total 501 members).
• £1,915.50 subscriptions paid so far from 1^st August 2021 by 121 members..
• Anna suggested introducing a payment system to collect subscriptions e.g ‘Stripe’. A discussion ensued.

 8. Old Owens Website (Alan Hunter)

• No problems with the Website which is updated as and when necessary .
• AH provided the statistics for the website as at 01/11/2021 as follows:
  Last 7 days there were 575 visitors with 2,011 visits
  Last 30 days there were 2,320 visitors with 9,611 visits
  Last 365 days there were 31,165 visitors with 135,575 visits.

9. ZOO Club (Alan Hunter)

•  At 1^st November 2021 there is £692 in the account with £100 due to be paid to Valerie Cross who won the May draw (Valerie has just responded so a cheque will be sent out to her).
• The prize of £25 awarded to W.Sutter in the July draw was not paid as he was no longer a member of the Zoo Club.
• A draw was made and the winner for November is £50 to Dave Greenshields (Ball number 12)..

10. Owenians Alumni(Anna Welsford)

• Anna said that there was nothing to report at the moment except for a reminder of the Alumni Event on Saturday 13^th November 2021 at the School.

11. AOB

• Scrap van owned by Terry Franklin is still parked at the entrance to the Ground. It has been mentioned to him but nothing can really be done and the situation remains very awkward indeed.

 12. Date of next meeting

• Meeting ended at 21.40 pm.
•  Next meeting (TBC).

There will be a meeting of the Full Committee on Monday 1st November 2021 at 7.45 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 26th July 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Fascias
• Clubhouse Entrance Door
• Pitch 1 watering point repair
• Cricket Square perimeter drainage
• 2 new Sightscreens
• Possible Sale of Tractor & Gang Mowers

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 26^th July 2021 at 7.30pm
in the Les Williamson Room at Old Owen’s Sports Ground.

 In attendance:            I.Breeze(IB), Richard Hattrell(Richard), A.Hunter(AH), P.Kennedy (PK),
                                    T.Lane(TL), K.Rowswell(KR), V.Tanner(VT), A.Ward (AW),
                                    John & Lynn (JLC)
                                    (TL chaired the meeting with IB taking the minutes).

1. Apologies:                Rob Hattrell, P.Riley, D.Webb, A.Welsford(Anna)             

2. Bar and Catering (John//Lynn Clark)

• No actual trading figures produced (John will prepare and provide the trading figures in the next few days).
• Progress has been slow but quite good during the Euros. Lost a couple of weddings. Some future functions are planned. Looking reasonably promising. Sunday events in the Summer are being planned as the current Cricket teams don’t tend to socialise indoors.
• Forthcoming events will be planned now that Lockdown has ended.
• Thai Food is doing a good trade which helps the bar takings. Their website has been updated and undertaking advertising on social media.
• Ed Clark is considering some personal investment to the facilities especially in the kitchen.

3. Matters arising from previous minutes 24^th May 2021

• Football re-seeding complete.
• Dishwasher cost was £500 (will replace next time).
• JLC to investigate getting Association plastic membership cards.

 4. Finance (Richard Hattrell)

• Richard presented figures up to 26/07 (inc. patio and ATB).
• The combined balance at HSBC and Barclays presently stands at £72,365.
• Received another £12k from Welwyn Hatfield Council (unsure why we received this grant).
• Awaiting plumber’s recommendations for the shower system, so we should retain some funds for this
  likely significant future expense.
• Future investigation on Association insurance with a view to cut costs on possible duplication of cover.
• Richard will aim to reimburse Eamonn Dempsey £1,711 for the Pavilion windows renovation.
• Richard will prepare the Accounts at year end 31^st July 2021.

5. The Ground (TL/IB)

• The ground is in good condition at the moment even though we have had adverse weather and Cricket has been good.
• Renovations have taken well.
• Patio extension has worked really well.
• Showers have been repaired (water still a bit hot) but will be monitored.
• Fascias and soffits may need doing.
• Scorebox door needs replacing.
• A45 metre catch net is required behind the pitch (approx. £500). The Association & Football Club to contribute equally to the cost.
• Verti-drain and fertilising intended just before start of the Football season (approx.£2,000)
• TL asked AW if some of the machinery we possess and not being used can be sold (e.g. tractor & gangs). AW to investigate.

 6. OOASC Sports Clubs

     6.1 OOFC Football Section (Paul Kennedy)

• The 1st XI has started training and pre-season fixtures have been arranged.
• There will be 5 teams next season on Saturday in the SAL League and the Vets team on Sundays.
• Some training will be allowed at the Club if not interfering with Cricket.
• The ground will be available for Football on 11^th September 2021.

     6.2 OOCC Cricket Section (Tim Lane)

• There are 6 Saturdays remaining (Cricket ends 4^th September 2021).
• All 3 teams are currently top of their respective league. The atmosphere and social scene is very good at the moment.
• Covid-19 restrictions for Cricket have been lifted.
• Junior sessions will take place all summer on Wednesdays, as well as matches played (unfortunately some matches have been cancelled due to the weather). Parents are needed to assist with coaching & managing teams.

     6.3 Affiliated Clubs (Phil Riley)

• No report from Potters Bar United.

7. OOASC Membership (Alan Hunter)

• £5,088 subscriptions collected up to 26^th July 2021 (273 members).
• 492 members in total (Associate 63, Full 130, Football 80, Honorary 18, Life 201).
• 13 Lapsed members up to 26^th July 2021 (mainly retired members).

8. Old Owens Website (Alan Hunter)

• Website is in fine fettle and is updated when necessary.
• AH provided the statistics for the website as at 26/07/2021 as follows:
  Last 7 days there were 630 visitors with 2,116 visits
  Last 30 days there were 2,349 visitors with 8,866 visits
  Last 365 days there were 41,876 visitors with 206,763 visits.

9. ZOO Club (Alan Hunter)

• At 26^th July 2021 there was a kitty of £634.85 (£150 in prizes not yet claimed).
• A draw was made and the winners for July are as follows:
  £50 to Edward Fosbrook (1st Prize)
  £25 to W.Sutter (2nd Prize)

10. Owenians Alumni(Tim Lane)

•  In Anna’s absence due to holiday commitments, TL summarized the actions needed to be performed for the Owenians Alumni as follows:

       1. Some of the Termination wording needs to be changed and agreed.

       2. Open a new Bank Account for the Owenians Alumni at HSBC (TL & Richard to meet up
           on Wednesday 11^th August to do this).

       3.  Agree the signatories for the new Account (2 signatories required. TL & Richard
            initially & Anna to be included).

       4.  Agree an amount to be donated from the Association to the new Account as a start
            up. VT suggested £4,000. TL advised that the Association can make donations in the
            future to the School as and when.

11. AOB

• Pete Salisbury (Ex PE Teacher, Old Owens Football & Cricket Captain) passed away on 14^th July 2021.

 12. Date of next meeting

• Meeting ended at 21.16 pm.
• Next meeting (TBC).

There will be a meeting of the Full Committee on Monday 26th July 2021 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 24th May 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC