Minutes of the Full Committee Meeting held on Monday 19th January 2026
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:           I.Breeze(IB),A.Battersby(AB),S.Clampitt(SC),Richard Hattrell(RH),A.Hunter(AH),     
                                  P.Kennedy(PK),T.Lane(TL),H.Nemko(HN),M.Oakley(MO),K.Rowswell(KR)

1. Apologies:    A.Barlow,Rob.Hattrell,A.Ward,D.Webb

2. Manager (Sian Clampitt)

• Sian reported that business was going well and takings between September to December 2025 was £71.5k (JLC takings for the similar period in 2024 was £68.4k).
• Sian has virtually completed all the Membership Cards for all the paid members and has contacted Jordan from Club Control to come and give a presentation of the workings of the Membership System on the Till.
• Sian advised that a new signage is required as the one we currently have is not very visible and the sign at the entrance to the Ground needs to be lit more at night as it is so dark you can barely see the entrance.
• Sian reported there is still an issue with the Ladies toilet and the drainage team has been called out twice to help with the issue.

• Sian advised that having tables, chairs and a marquee at the back of the Club where the double doors are would help separate cricket/football with private hire in the main hall and could also be used as a ‘smoking area’.    

• Sian stated that it might be beneficial to give free hire rates to DAOS Staff.

• Sian outlined some ideas for social functions as follows:

  
  EASTER WEEKEND
  
  Tribute Night (Good Friday?) – £5 a ticket includes the first drink
  Easter Family afternoon – £5 a ticket (easter egg hunt, easter bunny dress up, arts and crafts, mini disco & games)

  START MAY or END MAY (Bank Holiday)

            Over 25’s Garage and Old School Night – Will speak to my DJ friends about doing a ‘Big’ event here with lots of different DJ’s – PAID TICKETS. If not thinking of doing a  Garage BRUNCH day fully ticketed inclusive of 90 minutes bottomless prosecco with  pizza, Garage music, live games etc.

            FAMILY FUN DAY

            Bouncy castles, BBQ, Live bands outside (a FREE ENTRY charity day raising money)                  pay for what you use. Stalls for (HOOK A DUCK)(SPLAT THE RAT)(TOMBOLA). 
            Incorporate cricket with the local Schools and also any local independent 
            businesses   to come in and have stalls.

            PRIMARY SCHOOL LEAVERS 

            Lots of primary school leavers parties for JULY.

3. Matters arising from previous minutes 24th November 2025 

• None

4. Finance (RH)     

• As at 31^st December 2025 the total balance in the bank for HSBC & Barclays was £118.3k, 10.6k in the Owenians Alumni account, 9.8k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of £31.1k.

• Receipt of the Football Foundation Grant (£12.3k) is still outstanding.

5. The Ground
   
   5.1 Ground (AW/IB/TL)     

• IB reported that the Ground is doing Ok although there are still drainage issues. A vertidrain was done in December. Only lost one Sunday football fixture despite the weather. The fields are looking a bit tired and Pitch 3 is bad on one side however Pitch 1 is in the best condition it has ever been. IB stated that the 2 main entrances drainage channels need doing.
   

      5.2 Water Treatment Plant (TL)     

• TL received 6 quotes from various contractors ranging from 59k to £109k which was narrowed down to 2 companies, ATB and Owls Hall Environment Ltd. The meeting agreed to go with Owls Hall Environment Ltd (via Paul Gormley) for the installation of a bespoke Klargester fixed media SAF Treatment Plant at a total cost of £63.4k (inc. VAT) with a deposit of £15.7k. The project start date is mid March and should take about a week to complete. TL has asked for fencing to be put around the completed site. TL to liaise with IB on the installation of the new system. The meeting thanked TL for all the work and effort he has done on obtaining quotes etc. for the project.
       

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (IB/PK)

• PK reported that all 4 teams are doing Ok and all fixtures are up to date. The 1st^st XI is fourth in the league and in the Qtr final of the Cup.
• AB asked as to why the Football Club changed the name from Old Owens to Owens. IB explained that by dropping ‘Old’ from the name the Football Club were hoping to attract more playing members for all the teams which they believe they have achieved. AB stated that all the previous tradition and history of having the name ‘Old’ has been lost and felt that the proposal of a name change should have been  mentioned at a Association Committee meeting prior to the change.

        6.2 OOCC Cricket Section (TL) 

• Junior indoor nets currently take place on Mondays at Mount Grace School.

      Senior indoor nets start 20th January 2026 at Chancellors School.

• Herts Saracens League fixtures have been published. The 1^st XI will be playing the MCC on Thursday 9^th July and we are seeking to arrange our annual match against the School on either the 7^th or 8^th
• Sri Lankan Cavaliers have hired pitch 1 and Rosslyn pitch 2 on Sundays. Hire for midweek matches are Lochinver School and Herts Seniors.

      6.3 Affiliated Clubs (MO) 

• MO stated all PBU teams are running smoothly and all matches are being played.

7. OOASC Membership (AH)     

                       TOTAL MEMBERS         444

8. Old Owens Website (AH)

• The updated website is running smoothly with no issues.

      The statistics for the website as at 19/01/2026 are as follows:

       Last 7 days there were          2.2k visitors with      3.1k visits
       Last 30 days there were        8.3k visitors with       15k visits
       Last 90 days there were      17.5k visitors with    34.3k visits
       Last 6 months                     27.7k visitors  with   61.3k visits

9. ZOO Club (AH)

• The balance in the account as at 19/01/2026 is £852.35.

             A draw was made at the meeting by AB.

            The winner is: DAVID BENT £50 (Ball No.19)     

10. AOB
    

       10.1 Sports Hall (HN)

• HN reported that the development at the School is going well but funding is still required and any donations are most welcome. The School are seeking a deal with the ECB.

      10.2 Peer to Peer Fundraising (HN)

• HN advised that the School will be running a peer-to-peer matched fundraising weekend from 6-8^th March in which the School instead of asking directly for donations they are seeking recruits (individual or teams) to spread the word amongst friends, family, former classmates, colleagues etc. Every pound donated during the weekend (up to £800k) will be matched by a couple of existing donors. HN will draft a summary of the details with instructions to be sent out to the Committee members.

      10.3 School Open Doors (HN)

• The School is having an ‘Open Doors’ free visit for Alumni from 10 am to 12.30 pm on Sunday 8^th February.

      10.4 Royal Festival Hall Concert (HN)

• The School is having a concert at the Royal Festival Hall on Tuesday 3^rd March at 7 pm to celebrate its 50^th anniversary at the Potters Bar site. Tickets for the event are still available.

11. Date of next meeting

• Next meeting is scheduled for Monday 9^th March 2026, 7.30 pm at the Ground.

• Meeting ended 21.00 pm.

      
Alan Hunter (OOASC Secretary) 06/02/2026

There will be a meeting of the Full Committee on Monday 19th January 2026, 7.30 pm at Old Owen’s Sports Ground at the address above. 

 Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters Arising from previous Committee meeting minutes 24^th November 2025

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)
• Water Treatment Plant (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 24th November 2025
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:              I Breeze(IB),S.Clampitt(SC),Richard Hattrell(RH),Rob Hattrell(RobH),
                                     A.Hunter(AH),T.Lane(TL),M.Oakley(MO),A.Ward(AW),D.Webb(DW)

1. Apologies: A.Barlow,A.Battersby,H.Nemko,P.Kennedy,K.Rowswell 

2. Manager (Sian Clampitt)

• Sian reported that the business was doing well although the previous Sunday was quiet due to the cancellation of the morning football matches due to the weather. The net sales for the month were £16.3k and the OOASC Bar and Catering Limited figures have broken even for the first 3 months (i.e. 1^st September to 31^st October). Sian advised that the Till System sends out various accounts information every day.

• Sian stated that there is a Cricket Club Dinner coming up on Friday 28^th November and events are booked for Owens School Teachers and Owens School PTA. She is seeking to arrange a Football Charity Match on the 27^th or 28^th of December or maybe New Years Day (a suggestion was made of possible match between Old Owens Vets and PBU Coaching Staff). Sian will produce a ‘Christmas Hamper’ and is looking for a ‘Father Christmas’ for the Club and will be publishing opening and closing times for Christmas and the New Year.    

• Sian has virtually completed the Membership Cards for all the paid members which will be effective as of now. Membership cards will have the name of the Member and a number on the back of the Card that will be instantly recognised by the Till System. Sian will also be putting up a sign for membership in the Clubhouse to encourage non members to sign up.
   
• Sian advised that a new dishwasher will be required in the kitchen at some point (circa £2k).

• The sweet machines in the Clubhouse will disappear once the stock in the machines have finished.

3. Matters arising from previous minutes 27^th October 2025

• None

4. Finance (RH)     

• As at 31^st October 2025 the balance in the bank for HSBC was £108k, Barclays was £14.5k, 10.6k in the Owenians Alumni account, 7k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of £39.4k.

• PBU have paid their full football pitch rental £1,800 and Old Owens have part paid £1,400. Outstanding payments are due from Elizabeth Allen, Northaw, Roving Reporters, Stafford and Wingate (IB to chase).

• Football Foundation Grant (£12.3k) is still outstanding (AW stated that we should be receiving it shortly).

5. The Ground
   
   5.1 Ground (AW/IB/TL)     

• AW reported that the football pitches are doing well but matches were called off last Saturday and yesterday morning due to the amount of rain that the Ground received. AW stated that vertidrain and line cutting on the Ground will be scheduled and he will be looking to get water on the field in the spring.

      5.2 Water Treatment Plant (TL)     

• TL received a 1^st quote from Drain Control to replace our Water Treatment Plant with a new system. The quote given was £106k + VAT. TL received a 2^nd quote from Drain Control for the supply and installation of a Septic Tank only that would require cleaning every 7-10 days. The cost for this system is £84.2k + VAT. TL is awaiting a quote from ATAC Solutions but in the interim they will provide a monthly’ tankering’ (i.e. removal of waste) on the 24^th of each month at a cost of £500.
  TL is hoping to get further quotes and other options for the problem.

      5.3 Joshua Trees (IB)     

• IB informed the company that this project has been put on hold for the moment.

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (IB)

• IB reported that all 4 teams are doing Ok although the 3^rd XI are struggling a bit with players availability.

       6.2 OOCC Cricket Section (TL) 

• Junior indoor nets started on Monday 10^th November 2025, 5.30 pm at Mount Grace School (i.e. Gracewood Academy) and will continue until April 2026.

       Senior indoor nets will start in January 2026 until April 2026 at Chancellors School.

       The 1st XI has been drawn against Potters Bar in the T20 competition on 2^nd May 2026.

       6.3 Affiliated Clubs (MO)

• MO stated all PBU teams are Ok and they are having a ‘Hamper Day’ on Sunday 14^th

7. OOASC Membership (AH)     

                                      TOTAL MEMBERS     326

8. Old Owens Website (AH)

• The updated website is up and running and appears to be running smoothly with no issues. The website is using the latest versions of WordPress (6.8.3) and PHP language code (8.4) with the latest plugins running on the Web UK Media Ltd server (RH advised that the invoice for £545 + VAT for the work on the update has been paid).

• The statistics for the website as at 24/11/2025 are as follows:

  Last 7 days there were     714 visitors with    1,950 visits
  Last 30 days there were      4,100 visitors with    9,030 visits
  Last 90 days there were    11,400 visitors with  26,600 visits
  Jan to 24^th November 25   36,000 visitors with 106,100 visits

9. ZOO Club (AH)

• The balance in the account as at 24/11/2025 is £892.35.

             A draw was made at the meeting by SC.

            The winner is: RICHARD HATTRELL £50 (Ball No.7) 

10. AOB

• DW advised that 2026 was the 50^th Anniversary of the School in Potters Bar and it would be good if  the School and the Association could maybe do something together. Sian stated that she has been liaising with the School about doing events in the Clubhouse.

• The meeting agreed the need for more members to join the Committee especially younger members.

11. Date of next meeting

• Next meeting is scheduled for Monday 19^th January 2025, 7.30 pm at the Ground.

• Meeting ended at 45 pm.

Alan Hunter – OOASC Secretary
1/12/2025

There will be a meeting of the Full Committee on Monday 24th November 2025, 7.30 pm at Old Owen’s Sports Ground at the address above. 

Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters Arising from previous Committee meeting minutes 27^th October 2025

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)

• Water Treatment Plant (Tim Lane)

• Joshua Trees (Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)

• OOCC Cricket Section (Tim Lane)

• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary

Minutes of the Full Committee Meeting held on Monday 27th October 2025
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB),S.Clampitt(SC),Richard.Hattrell(RH), Rob Hattrell (RobH), A.Hunter(AH),
                          Paul Kennedy(PK),T.Lane(TL),M.Oakley(MO),K.Rowswell(KR), A.Ward(AW)

1. Apologies: A.Barlow,A.Battersby,H.Nemko,D.Webb

2. Manager (Sian Clampitt)

• Sian started her tenure of the Club as Manager on the 1^st September 2025. Sian reported that the net sales for September were £16.7k and for October the net sales currently is £21.9k and is happy with the deliveries and the beers that are on sale. Last Thursday the 23^rd October there was a School Band (i.e. Guess Who) that performed at the Club in which they performed in front of a packed captive audience. There is also a function on Friday 31^st October for ‘Kids Mini Disco Halloween Party’ to be followed by a band named ‘Lurcher’. Sian advised that there are several private functions that have been booked.
• Sian is in the process of sorting out the Association membership on the Club Control Till System so that paid members will get a membership card issued that will enable members to get a discount when presenting their card on purchases at the Bar. The membership card is blank on the back so Sian is considering obtaining a device to put a label on the back of the card with the Name of the member, membership no and a joining date. Sian aims to get all Membership Cards completed and ready for issue to members by the end of November. Any new members that join the Association via Sian, the payments will go into the OOASC Bar and Catering Limited account. Sian also requested the possibility of putting up a sign for membership to encourage non members to sign up.
   
• Sian advised that a new dishwasher will be required in the kitchen at some point.

3. Matters arising from previous minutes 11^th August 2025

•  Bar, Catering and Events Manager

• JLC left on 31st August 2025and was replaced on 1^st September 2025 by Sian Clampitt as the new manager. No money was owed by JLC to the Association on departure after taking into account the outstanding rent owed and the stock owned by JLC.  

4. Finance (RH)     

• As at 30^th September 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £103k, 10.6k in the Owenians Alumni account, 7k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of 48.7k but RH advised that there will be significant expenditure to follow.

• Padel Project Uk have paid £10.5k, the rental due in October 2025.
• Football Foundation Grant (£12.3k) is still outstanding (AW advised that TL will get an email to provide the statements and invoices to acquire the grant).
• IB advised that for football pitch hire 50% of the rental due is paid by the teams before Christmas.
• RH advised that all Trustees of the Association will have to do ID checks at some point.

5. The Ground

   5.1 Ground (AW/IB/TL)     

• AW reported that the seeding of the Ground was done at the right time. The Football pitches are in good condition but 2 of the goal mouths need looking at. The Cricket squares are also looking good.

• IB stated that Pitch 2 will need an investigation with regard to extending the dimensions. This will have an impact on the Cricket playing area and Mini Pitch 3 (IB &TL will investigate).

       5.2 Water Treatment Plant (TL)     

• The Water Treatment Plant Unit which is 40 years old is broken. TL is awaiting advice and quotes from Atac Solutions as to whether a fix or a total replacement to the Unit will be required (either way the expenditure will be substantial). In the interim Atac solutions will provide a monthly’ tankering’ (i.e. removal of waste) on the 24^th of each month.

       5.3 Joshua Trees (IB)     

• IB provided a quote of £1.4k inc VAT for the work required to the trees at the Ground. This has been put on hold for the moment and IB will inform the company who provided the quote.

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (PK)

• PK reported that the 3^rd XI are top of their league and the other 3 teams are doing Ok. He added that home fixtures for the teams have so far been sparse.

      6.2 OOCC Cricket Section (TL) 

• The 1^st XI is back in the Premiership next season after beating North Mymms in the play off.
  The 2^nd XI finished 5^th in Division 5A (P18 W8 L9 NR1).

            The 3^rd XI finished 4^th in Division 11 East (P16 W9 L6 NR1).

            The 4^th XI played Friendly matches on Saturdays and there was a Sunday Development XI.

• Junior indoor nets start on Monday 10^th November 2025, 5.30 pm at Mount Grace School.

Senior indoor nets will start in January 2026 at Chancellors School. 

      6.3 Affiliated Clubs (MO) 

• Nasco has stepped down as Chairman of Potters Bar United and has been replaced by Graham Blatch.
• There are 25 teams currently taking part in matches and the Club is looking to introduce an U8 boys team and a girls team.
• PK asked if the PBU could tidy up after matches (i.e. Flags, Ropes, Goals etc). He also reported that PBU kids were running around wild into neighbors areas and playing Football on the Padel Courts with no supervision from the parents. 

• Ian to send an email to Elizabeth Allen with regard to smoking in the changing rooms.

7. OOASC Membership (AH)     

                                      TOTAL MEMBERS         326

8. Old Owens Website (AH)

• The website is up and running. That is the good news but the bad news is that the website which is 16 years old needs to be  seriously upgraded as a lot of the features, coding and plugins on the website are becoming obsolete which makes the website unstable and liable to crash at any time. I discussed the situation with UK Media the developers of the website and who currently host and give support to the website on their server and asked for a quote to upgrade the website. The quote given is £545.00 plus VAT for remedial works to be undertaken /applied to the website to include all the current content and whatever else required to have the website running on the latest version of WordPress (i.e. 6.8.3) and on the latest version of the PHP language code (8.4) with the latest plugins to run on their server. Once the upgrade is completed the website will have a stable platform and no worries about the website becoming redundant in the foreseeable future. UK Media advised that a new website written from scratch to include all the content from the current website would cost circa £2.5k – £3k. 

The meeting agreed for me to get in touch with UK Media to go ahead and proceed with the upgrade of the current website for the quote price of £545 plus VAT.

• The statistics for the website as at 27/10/2025 are as follows:

  Last 7 days there were  1,284 visitors with    3,240 visits
  Last 30 days there were      3,902 visitors with    7,710 visits
  Last 90 days there were    10,861 visitors with  28,968 visits
  Last 365 days there were  37,294visitors with 113,324 visits

             P.S. The stats are significantly up on the statistics shown for the 11^th August 2025.

9. ZOO Club (AH)

• The balance in the account as at 27/10/2025 is £886.35 (A cheque for £67 owing to the Harold Moore Luncheon was sent to Sandyann Cannon for payment on 07/10/2025).

             A draw was made at the meeting by SC.

            The winner is: J. CARDALL £50 (Ball No.8) 

10. AOB
    

     10.1 Darts (SC)
 

      Food for visiting Dart teams on Wednesday nights is provided free of charge although there have been

       complaints about the food  provided. Takings for Dart nights will be monitored to see if these nights are viable.

11. Date of next meeting

• Next meeting is scheduled for Monday 24^th November 2025, 7.30 pm at the Ground.

• Meeting ended at 9.05 pm.

Alan Hunter – OOASC Secretary
31/10/2025

There will be a meeting of the Full Committee on Monday 27th October 2025, 7.30 pm at Old Owen’s Sports Ground at the address above. 

Agenda

1. Apologies for Absence
2. Managers update (Sian Clampitt)
3. Matters Arising from previous Committee meeting minutes 11^th August 2025

• • Bar, Catering and Events Manager

4. Financial update (Richard Hattrell)
5. Ground & Facilities update

• • Ground (A.Ward/Tim Lane/Ian Breeze)
  • Water Treatment Plant (Tim Lane)
  • Joshua Trees (Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)
8. OOASC Website update (Alan Hunter)
9. OOASC ZOO Club update (Alan Hunter)
10. AOB
11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary