Minutes of the Full Committee Meeting held on Monday 9th December 2024 at 7.30 pm  in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance:             A.Barlow(AB), I.Breeze(IB), Richard.Hattrell(RH), A.Hunter(AH),
                                           P.Kennedy(PK),  M.Oakley(MO), T.Lane(TL), K.Rowswell(KR)

1. Apologies: Ed Clark, J.Clark, H.Nemko(HN), A.Ward(AW), D.Webb(DW) 

2. JLC update

• No representative from JLC was present so no report was given.

3. Matters arising from previous minutes 21^st October 2024

• Resignation and Appointment of Directors and Trustees

• RH confirmed the resignation of Sally and Vincent Tanner as a Director and Trustee of the Association. The meeting acknowledged and accepted the resignations. 

• TL stated that Gavin Flook and Andy Battersby (previous pupils at the School and current members of the Association) were keen and happy to become a Director and Trustee of the Association and both appointments were made at the meeting which will be approved at the next AGM (RH will register them at Companies House & The Charity Commission in due course). Andy Battersby was also co-opted on to the Association Committee as an Ordinary Member.

• JLC Contract Review

• JLC contract expires in July 2025. TL asked for a sub-committee from our Committee members to be formed to meet and discuss with JLC their aims and objectives in the near future so that the Association can consider other options if required.

• Harold Moore Luncheon (AH)
  

• The Harold Moore Luncheon for Alumni and Staff of the School took place on 30^th October 2024 at La Petit Auberge Restaurant in Cockfosters. 26 personnel attended (including Committee members HN, AH, KR & DW). The event organized by Sandyann Cannon was a success and is happy  to do another Luncheon next year. Sandyann will be asked if it is possible to get the Luncheon invites out much earlier next year.

4. Finance (RH)     

• RH provided a Profit and Loss and Balance Sheet as at 30^th November 2024.
• As at 30^th November 2024 the balance in the bank accounts was £71.5k and 10.6k in the Owenians Alumni account. There was a surplus of 38.9k.

• Outstanding debtor for Cricket pitch hire is Northwood College for Girls owing £450.

• The Football Club has paid £1,700 towards their pitch hire. Outstanding debtors for football pitch hire to be chased by IB are Elizabeth Allen, Northaw and Roving Reporters and Potters Bar United to be chased by MO.

• The Football Foundation grant (£12.3k) is due to be received (AW has submitted the report).

       5. The Ground (TL/IB)

       5.1 Ground (IB)     

• All Football matches were called off at the weekend due to the adverse weather. The tent adjoining Pitch 1 was blown over by the wind and needs repair.

• The Ground has been treated and there are areas that need drainage. The worse areas are at the end of the Cricket boundary. The Ground needs spiking but it is not possible to get heavy machinery on the Ground in the current conditions (Any significant work on the Ground is ideally done at the end and start of the Football season). However the Ground currently is tidy and the Car Park is looking good.
• The ditch has been cleared and is much tidier (Thanks to PK and Ed Clark for all their efforts).
• Thanks to IB for checking the safety of the trees around the Ground (All is well).

      5.2 Padel Rent (RH)

• RH has sent out the invoice for £5,000 to Padel Project UK for the rent that is due.

      5.3 Electrical Installation (TL)

• Gus Tayler (contractor) completed the electrical work required to the Clubhouse and has been paid £6.9k. He has also produced a new safety report (16 items) so that the Clubhouse electrics will be fully compliant.

      5.4 PPM Maintenance (TL)

• The Cellar Cooling system is prone to breaking down so the Association pay £380 + VAT for a yearly maintenance contract in which the Company (Godfrey and Lappage Services) comes on site to check the system twice a year.

      5.5 Barbeque area (TL)

• The Barbeque area (i.e. wooden area & structure) is potentially dangerous and requires renovating. TL asked if we should rebuild the structure or maybe use the aid of high wind umbrellas. TL has investigated a couple of companies where the quotes range from 7k to 50k depending on the requirements. TL asked Committee members at the meeting to help come up with any ideas or suggestions for the area (TL added that we should limit our maximum spend on the project to 15k).        

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• PK reported that all 5 Owens XI’s are up and running ok although availability is up and down.
• PK will chase up the situation regarding the goal nets for pitches 2, 3 and 4. (The Association has agreed to cover the costs).

       6.2 OOCC Cricket Section (TL)

• Junior nets started at 5 pm on Monday 11^th November 2024 at Mount Grace School in Potters Bar.
• Adult winter nets are due to start on Tuesday 14^th January at Chancellors School in Potters Bar.
• The Cricket Club has requested the purchase of a new sight screen.

• The Cricket Club Dinner & Award night took place on Friday 29^th November 2024 at the Ground (There were 64 attendees).

       6.3 Affiliated Clubs (M O) 

• MO reported that Potters Bar United 25 boy teams and 3 girls’ teams are all participating and all is well.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary.

  The statistics for the website as at 09/12/2024 are as follows:

  Last 7 days there were            721 visitors with   1,949 visits
  Last 30 days there were      2,396 visitors with   7,936 visits
  Last 90 days there were      5,758 visitors with 16,289 visits
  Last 365 days there were  25,150 visitors with 69,201 visits

9. ZOO Club (AH)

• The balance in the account as at 09/12/2024 is £972.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by AB and MO.

            The winners are: 
            ANNA WELSFORD £50 (Ball 9)
            ALAN DROY £25 (Ball 23)

• The account is currently being used for payments to the Harold Moore Luncheon. The Luncheon took place on Wednesday 30^th October 2024 at La Petite Auberge Restaurant in Cockfosters. The total payment collected was £1,082 and a payment was made to the Restaurant for £1,070 leaving a balance of £12. The previous balance owing to the Harold Moore Luncheon in the account was £55 so the new balance owing is now £67.

10. Owenians Alumni update (AB)

• The School has been awarded the top spot for “Comprehensive School of the Year 2025” by the Sunday Times newspaper.
• AB to construct a survey for completion from Owenians Alumni members (circa 4,000) to determine what they are interested in (e.g. Events, Social, Networking etc.).

• AB asked about having School reunions in the Clubhouse and this was confirmed as fine to do so and hiring is free.     

11. AOB

• IB stated that AW has requested if he can go ahead and order a half palette of Organo T Soil (circa £500) which was agreed by the meeting.
• MO asked RH for a copy of the invoice that was sent out at the end of September for pitch hire for Potters Bar United to chase the outstanding payment (RH to send a copy of the invoice to MO).
• TL has been approached by several companies offering to pay rent and a possible share of the revenue collected if an electric car charging service is installed on the premises. There will be no charges to the Association (The meeting agreed for TL to follow up).  

12. Date of next meeting

• Next meeting is scheduled for Monday 10^th February 2025, 7.30 pm at the Ground.
• Meeting ended at 10 pm.

There will be a meeting of the Full Committee on Monday 9th December 2024 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 21^st October 2024

• • Resignation and Appointment of Directors and Trustees
  • JLC Contract Review 
  •  Harold Moore Luncheon

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Padel Rent (Tim Lane/Richard Hattrell)
  • Electrical Installation (Tim Lane)
  • PPM Maintenance (Tim Lane)
  • Barbeque area (Tim Lane)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Owenians Alumni update (Alex Barlow)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 21st October 2024
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

      In attendance:  I.Breeze(IB), John Clark(JC), P.Kennedy(PK), A.Hunter(AH), M.Oakley(MO), T.Lane(TL),
                               K.Rowswell(KR), A.Ward(AW)

1. Apologies: A. Barlow, Ed Clark, Richard Hattrell, Rob Hattrell, H.Nemko, D.Webb
    

2. JLC update (John Clark)

• JC reported that the Bar and Food takings for August and September were up compared to last year and it appears that more people are now coming out from home. The Quiz night and Elvis night events were both well attended and another Quiz night for Saturday 14^th December has been booked. He added that Potters Bar F.C. is currently closed for building works so we might get some customers from there.

         JC stated that a new Tea urn has been installed in the kitchen and that there will be
         no bonfire night at the Club this year, but there should be the normal opening hours
         for Christmas and the dates for opening hours for both Christmas and New Year will
         be advised.

• Padel Tennis bookings are still going Ok.   

3. Matters arising from AGM minutes 23^rd September 2024

• Election of Chairman and Vice Chairman 

• Tim Lane was proposed for the Chairman position of the Association by IB and seconded by PK. The votes by members present were unanimous in favour.

• Ian Breeze was proposed for the Vice Chairman position of the Association by KR and seconded by TL.The votes by members present were unanimous in favour. 

• Succession Plan 

• A strategy for recruiting more Committee members and to move the Club forward in the future needs to be looked at.

• New Directors

• Two Directors (i.e. Vincent & Sally Tanner) resigned at the AGM so the need for replacements to be found. TL stated that there is no requirement for a Director to be a Committee member and added that if anyone has any ideas who might be interested please shout.

• Alumni/School Report (AH)

• Alex Barlow is the new Alumni and Fundraising Officer at the School and was voted on to the Association Committee at the AGM as a member. The Association looks forward to working together with Alex. 

• The Harold Moore Luncheon for all Old Owenians and Staff  from the Islington Girls’ and Boys’ schools and from the Potters Bar school is scheduled for Wednesday 30^th October 2024 at  Le Petite Auberge, 12 Heddon Court Parade, Cockfosters, Herts, EN4 0DB, 12 pm for Lunch at 1 pm. The cost is £42 (3 course meal and wine). The organiser is Sandyann Cannon.

4. Matters arising from previous minutes 12^tt August 2024

• None

5. Finance (RH/AH/IB/TL) 

      AH delivered the report produced by Richard Hattrell to the meeting in his absence.

• RH produced a Profit and Loss and Balance Sheet as at 30^th September 2024. He summarised that the profit is in a healthy state due to invoices for Cricket, Football and the Car Park. As at 10^th October 2024 payments from Chas Storer (£2,200), Old Owens C.C. (£4,300) and JLC Owens (£3,580.76) have been received. The largest expense was for renovation work after the Cricket season finished and preparation for the Football season (£5,558).

• As at 30^th September 2024 the balance in the HSBC account was £64.1k and as at 31^st July the balance in the Barclays account was £11.5k.

• IB has sent out the invoices for Football ground hire. Enfield Youth owed £150 for last season but this has had to be written off.

• TL stated that Sri Lanka Cavaliers have paid £1,500 for last season pitch hire for Cricket but still owe £1,100 and Rosslyn C.C. owe £2,290.

• TL reported that he has received a new cheque book for the Barclays account.

       6.  The Ground 

       6.1 Ground  (AW/TL/IB)   

• The Cricket Square renovations have been done but IB pointed out that the bowling ends need to be reseeded and levelled.

• The work required for the Herts. Senior County League (Premier Division) for Pitch 1 (i.e. Tension rope, spectator barrier, sockets etc) has been completed and Football has commenced.
• PK and Ed Clark have been clearing the ditch of brambles etc. (Footballs have been hard to retrieve or find).

• IB will check all the trees around the Ground (Might need a Tree surgeon if any of the Trees are a major problem).

• AW reported that he is awaiting delivery of the Worm treatment for the Ground which is due shortly and work will commence immediately when conditions suit. Vertidraining will be done as well.
• AW has completed and submitted the pitch report requiredfor the next Football Foundation grant due (£12.3k). AW to liaise with TL to send relevant invoices, statements etc. to back up the submitted pitch report. 

• AW reported that Ed Clark will be leaving his position as Groundsman on 8^th November 2024. AW advised the meeting that Ed’s position will be covered by him and other personnel.

       6.2 Electrical Installation (TL)

• TL to chase Gus Tayler (Electrical Contractor) to start the electrical works required (circa £6.8k).       

7. OOASC Sports Clubs

       7.1 OOFC Football Section (PK/IB)

• PK reported that all 5 Owens XI’s are up and running for the season and are doing Ok. The 1^st XI are still in a Cup and the 5^th XI have received sponsorship (£2k).
• PK stated that there is a need for new goal nets for pitches 2, 3 and 4 (The Association agreed to cover the costs).
• Jon Robinson from the Football Club has been voted on to the Committee of the Herts. Senior County League as a Club representative.

       7.2 OOCC Cricket Section (TL) 

• Junior nets will start at 5 pm on Monday 11^th November 2024 at Mount Grace School, Potters Bar.

• The Cricket Club Dinner is Friday 29^th November 2024, 7.30 pm.at the Ground.
• The Cricket Club will have a Sunday team next season, which means that Sri Lanka Cavaliers will have to share the Ground on Sundays.

       7.3 Affiliated Clubs (Malcolm Oakley) 

• MO reported that Potters Bar United have 25 boy teams and 3 girls teams. He added that at one stage a few of the teams were going to fold due to a shortage of numbers but the situation was remedied.

8. OOASC Membership (AH)     

9. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary.

  The statistics for the website as at 21/10/2024 are as follows:

  Last 7 days there were 1,091 visitors with 2,692 visits
  Last 30 days there were 2,566 visitors with 7,033 visits
  Last 90 days there were 6,101 visitors with 17,869 visits
  Last 365 days there were 24,336 visitors with 69,185visits

           (Note: The figures above are well up on the statistics shown on 12/08/2024).

10. ZOO Club (AH)

• The balance in the account as at 21/10/2024 is £891.85.

             A draw was made at the meeting by KR.

             The winner is:  ANNA WELSFORD £50 (Ball 9)

• The account is currently being used for payments to the Harold Moore Luncheon scheduled for Wednesday 30^th October 2024 (Sandyann Cannon the organiser asked for permission to use the account as before to receive payments made).

11. AOB 

       11.1        JLC Contract needs to be reviewed before the next Committee meeting.     

12. Date of next meeting

• Next meeting is scheduled for Monday 9^th December 2024, 7.30 pm at the Ground. 

Meeting ended at 20.55 pm.

  There will be a meeting of the Full Committee on Monday 21st October 2024 at 7.30 pm
  at Old Owen’s Sports Ground.

  Agenda

  1. Apologies for Absence

  2. Managers update (John/Ed Clark)

  3. Matters arising from AGM minutes 23rd September 2024

• Election of Chairman and Vice Chairman
• Succession Plan
• New Directors
• Alumni/School Report

  4. Matters arising from previous Committee meeting minutes 12th August 2024

  5. Financial update (Richard Hattrell)

  6. Ground & Facilities update

• Ground (Andrew Ward/Tim Lane/Ian Breeze)
• Electrical Installation (Tim Lane)

  7. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

  8. OOASC Membership update (Alan Hunter)

  9. OOASC Website update (Alan Hunter)

10. OOASC ZOO Club update (Alan Hunter)

11. AOB

12. Date of next meeting – TBC

MINUTES OF AGM HELD AT OLD OWEN’S SPORTS GROUND, COOPER’S LANE, EN6 4NF on Monday 23rd September 2024.

Meeting commenced at 7.35 pm with attendees signing in and a brief introduction of each attendee.

1. Tim Lane was appointed Chair for the meeting and Alan Hunter taking the minutes.

In attendance:  Alex Barlow, Ian Breeze, Don Day, Derrick Edgerton, Sally Gunning,
Richard Hattrell, Alan Hunter, Tim Lane (Chair), Hannah Nemko, Grace Rowswell,
Ken Rowswell, Andrew Ward. 

2. Apologies for absence:

David Bent, Valerie Cross, Adrian Dolling, Gavin Flook, Robin Gupta, William Hamilton-Hinds, Robert  Hattrell, Paul Kennedy, Fiona Lane, Dave Lee, Bill Morgan, Malcolm Oakley, Nick Rule, Anwar Sardiwalla, Alec Spencer, Sally Tanner, Vincent Tanner, Derek Webb.

3. Minutes of the AGM held on 7^th September 2022:

    The Minutes were approved and sign off was proposed by Hannah Nemko and
    seconded by Richard Hattrell.

4.  Matters arising from the AGM Minutes:

i)   The Bar and Function rooms needed a facelift with new flooring and decorations 
      being completed in 2023.

ii)  The derelict Tennis Courts area has been developed to include 2 new Padel Tennis
      Courts which was installed in October 2023 and is maintained by Padel Project UK
      Ltd. Sally Gunning enquired as to the popularity of the Padel Tennis Courts and
      the cost of the project for the Association. Tim Lane explained that the Padel Tennis
      Courts are regularly used and the Association did not have to pay anything towards
      the cost of the project. He added that there is a Lease agreement for 15 years in
      which Padel Project UK will pay the Association a yearly rent (i.e. 1^st year £2,000, 2^nd
      year £5,000, 3^rd year £10,000, 4^th year £10,500 and thereafter increasing by 5%             
      annually).
     
iii) Contract with JLC was extended for another year to 2025 in which re-negotiations
      will take place and hopefully for a longer contract period.

5.  Chairman’s Report:

Tim Lane gave his report on the OOASC to the meeting as follows:

‘Welcome to you all and thank you for coming.

Over the last two years the Committee has been very active on your behalf maintaining and improving the playing and Clubhouse facilities, to ensure that the Club experience is welcoming, satisfying, and comfortable for you and guests.

New flooring and some decorations were carried out last year to the bar, function rooms and kitchen. Some new furniture and blinds have been provided by the Clarks (JLC) and more recently the heating and cooling system was replaced, to ensure your Clubhouse visits are remembered. Our next project within the Clubhouse is to carry out some electrical work to ensure we comply with current electrical regulations.

As you all will know we embarked on a new collaboration with Padel Project UK to bring a new sport to the Club. The disused tennis courts have been completely transformed into two floodlit Padel Tennis Courts which have been up and running since last October and participation is growing month on month. This venture has provided the Association with a new stream of income over a 15-year period and gave us financial confidence to complete our side of the project, which was to install a new two-lane all-weather cricket net facility, which  we hope will also provide a new rental income going forward.

In 2022 the Football Club was successful in obtaining an 80k football foundation grant and along with a 10k ECB grant obtained by the Cricket Club we were able to install a borehole to provide us with free water, saving us 5k on water costs year on year. The next phase of this project is to install a water storage and irrigation system for supply to most of the Ground (We hope to start these works soon). The football foundation grant will also allow us to invest further in our playing surfaces, starting with a grass and soil conditioning programme which will improve our pitch drainage.

Can I please offer our thanks to the Cricket and Football sections, especially Jon Robinson, for all their hard work in securing the grants.

On a broader note, the Association is always looking to improve our Club, so please talk to your Club rep’s or approach any of the Committee members with your ideas.

Lastly, I would like to thank all my colleagues currently on the Committee for their input and support in successfully running the Association, to the Clark family (JLC) who keep us fed and watered and to Ward Amenities who prepare and maintain our Ground to a high standard come rain or shine’.

The meeting thanked Tim Lane for his report and all his work for the OOASC.

6. Financial Report and presentation of accounts:

Richard Hattrell reported and presented the accounts to the meeting with information as follows:

OOASC Accounts for year ended 31^st July 2023

 i)  Subscriptions/Donations increased as a result of the grant for £18,560 received from the Football Foundation. The income arrangement with JLC with regard to Pavilion hire is in effect due to recovery from Covid period.
    
ii)  Ground Materials/Ground Contractors costs reduced as less was spent on the end of Football season repairs. However the Association spent £20,000 on the new Borehole (£30k cost less £10k grant).

iii)  Premises repairs included new flooring, kitchen and car park lamp posts.

iv) As at 31st July 2023 the investment was valued at £180,440, the bank balance was £99,439, our total reserves increased to £1,171,408 from £1,134,479 and there was a surplus of £36,929.

The accounts for year ended 31^st July 2023 were approved and the proposer for signing off the accounts was Derrick Edgerton and seconder Ken Rowswell.

OOASC Accounts for year ended 31^st July 2024

Richard stated that these accounts are only a draft version which has not yet gone to the Accountants.

 i) Subscriptions/Donations included a further grant of £18,500 from the Football Foundation. The income arrangement with JLC with regard to Pavilion Hire is still continuing.
    
ii)  Ground Materials/Ground Contractors increased as a result of Ground renovations. The Association also spent £34,234 on the 2 new Cricket Nets alongside the Padel Tennis Courts.

iii) Spending on the premises was reduced after the expenditure in 2023 but did include a new Air Conditioning system (cost £3k).

iv) Legal and Professional costs increased due to the part cost of establishing the Lease with Padel Project UK.

v) Depreciation increases are due to the expenditure on the Borehole and the 2 new Cricket Nets.

vi) As at 31st July 2024 the investment was valued at £196,989, the bank balance was £83,901, our total reserves increased to £1,204,052 from £1,171,408 and there was a surplus of £32,644.

Richard stated that the Association is always looking to improve the financial situation and that we are currently in a good position finance wise and can meet the costs of any jobs that might be needed. He added that we get good rental from the pitches that are fully hired out during the Football & Cricket season and have been helped by receiving funding (Tim Lane added that the Association is very cautious on how we spend money).

The meeting thanked Richard Hattrell for his Financial report and all his work as Treasurer for the OOASC.

7. Retirement of Directors:

Paul Kennedy, Ken Rowswell and Vincent Tanner resigned as a Director of the OOASC. Paul Kennedy and Ken Rowswell were re-elected as Directors by the meeting. Vincent Tanner stated that he did not want to be considered for re-election as a Director due to personal circumstances.

8. Appointment of Directors:

i) Sally Tanner resigned as a Director to the OOASC due to personal circumstances. The remaining Directors Ian Breeze, William Hamilton-Hinds, Richard Hattrell, Paul Kennedy, Tim Lane and Ken Rowswell were re-elected ‘en-bloc’ by the meeting.

ii) No new Directors were proffered for election. As a result of the resignations of 2 Directors, an issue exists that these positions will need to be filled as there is a minimum requirement for 8 Directors to be on the OOASC board. The Association will seek to fill the vacant positions as soon as possible. Hannah Nemko will have a conversation at the School to determine if anyone is interested. Derrick Edgerton added there seems to be a problem of succession and is it possible for the Association to try and develop a succession strategy plan.

9. Election of Officers:

i) The OOASC lost 2 elected ordinary members (i.e. Ayo Abugo and Anna Welsford) due to resignations in 2023 for personal circumstances.  Alex Barlow the new Alumni and Fundraising Officer at the School was proposed by Tim Lane and seconded by Alan Hunter and the meeting agreed to her joining the Committee as an Ordinary Member.

ii) Proposal of Secretary, Treasurer, Membership Secretary and Website Administrator by Tim Lane was seconded by Sally Gunning. Proposal of Ground Manager and Zoo Club Secretary by Derrick Edgerton was seconded by Sally Gunning. Proposal of Football Club Representative, Cricket Club Representative and Potters Bar United F.C. Representative by Ian Breeze was seconded by Richard Hattrell. The meeting agreed and confirmed all the Proposals.

The elected Officers for 2024/2025 are as follows:

Chairman                                                        –   To be elected at the next Committee meeting
Vice Chairman                                                –   To be elected at the next Committee meeting
Secretary                                                        –   Alan Hunter
Treasurer                                                        –   Richard Hattrell
Membership Secretary                                   –    Alan Hunter 
Website Administrator                                    –    Alan Hunter
Zoo Club Secretary                                        –    Alan Hunter
Ground Manager                                            –   Tim Lane/Ian Breeze 
Football Club Representative                         –   Paul Kennedy
Cricket Club Representative                           –   Robert Hattrell
Potters Bar United F.C. Representative         –   Malcolm Oakley
Ordinary Members                                         –   Alex Barlow, William Hamilton-Hinds, Andrew                                                                                                            Ward, Derek Webb
Accountants                                                   –   Baxter & Company

10. AOB:

OOASC Full Committee Meeting

The next Committee meeting has been scheduled for Monday 21^st October 2024, 7.30 pm at the Ground.

 Meeting closed at 8.25 pm. 

Agenda for Annual General Meeting

Monday 23^rd September 2024 at 7.30 pm at Old Owen’s Sports Ground, EN6 4NF.

1. Appointment of Chair for the meeting.

2. Apologies for absence.

3. Minutes of the AGM held on 7^th September 2022.

4. Matters arising from the AGM minutes.

5. Report from the Chairman.

6. Financial report and presentation of accounts.

7. In accordance with section 32 of the Articles of Association one-third of directors must retire from office. According to the schedule this will be: – Paul Kennedy, Ken Rowswell and Vincent Tanner. 

8. Re-appointment of directors:- Ian Breeze, Paul Kennedy, William Hamilton-Hinds, Richard Hattrell, Tim Lane, Ken Rowswell, Sally Tanner, Vincent Tanner.  

9. Election of Officers. 

            Chairman
            Vice Chairman
            Secretary
            Treasurer
            Membership Secretary
            Website Administrator
            Ground Manager
            Safety Officer
            Zoo Club Secretary
            Football Club Representative
            Cricket Club Representative
            Potters Bar United F.C. Representative
            Ordinary Members
            Accountants

10. AOB

Minutes of the Full Committee Meeting held on Monday 12th August 2024
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance:      I.Breeze(IB), John Clark(JC), Richard Hattrell(RH), A. Hunter(AH),
                                   M.Oakley(MO), T.Lane(TL)

1.  Apologies:    Ed Clark, Rob Hattrell, P.Kennedy, H.Nemko, K.Rowswell, V.Tanner,
                        D.Webb

2. JLC update (John Clark)

• JC reported that the Bar and Food takings for June and July were up compared to last year. August takings have started slowly but this is expected due to the holiday season. There is not a lot going on with Events at the moment with the next scheduled events due in October (Quiz Night & Elvis Night). 

• Padel Tennis bookings are going Ok especially on a Wednesday. There has been trouble with the lights which Padel Project UK is sorting out.   

3. Matters arising from previous minutes 10^th June 2024

• None

4. Finance (RH)
   

• Richard reported that our financial situation as at 31^st July 2024 (end of the financial year) was stable. There was a surplus of 16k and a profit of £32.6k. The Bond’s value was £196.9k.
  As at the 12^th August, the HSBC account is £57.6k, the Barclays account is £12.9k and the Owenians Alumni account is £10.6k.

• JLC are in arrears with their rent payments.

• Enfield Youth still owe £150 for football pitch hire for last season.

      5.  The Ground (TL/IB)

      5.1 Ground (IB/AW)     

• Summer renovations to the Ground are required after Cricket has finished and the work previously highlighted for Pitch 1 (i.e. Tension rope, spectator barrier, sockets etc) for the Herts. League Premier Division requirements are due to be done by AW (Ward Amenity) between 14-21^st Concern was mentioned during the meeting of all the work that will be required.

• The ditch still needs clearing by AW.

• Worm treatment for the Ground is due to be done by AW at the end of September. If treatment doesn’t work will have to look at alternatives to cure the drainage problem.

• A pitch report (including photos) is required to be completed by AW and submitted for the next Football Foundation grant due in October.

 
      5.2 Electrical Installation (TL) 

• Gus Tayler (Electrical Contractor) has been given the job (circa £6.8k) and will liaise with JLC.     

6. OOASC Sports Clubs

       6.1 OOFC Football Section (/IB)

• IB reported that the 2024 -25 season will consist of 5 Old Owens teams. The additional 5^th XI (Potters Bar United U18 team from last year) will play in the SAL.

  1^st XI will play in the Premier division (Herts. Senior League)
  The 2^nd XI will play in Division 1(Herts. Senior League)
  The 3^rd XI will play in Division 4 (Herts. Senior League)
  The 4^th XI will play in Junior Division 3 North (SAL)
  The 5^th XI will play in a Junior Division TBA (SAL)

• IB reported that pitch hirers for the 2024-25 season are:

  Elizabeth Allen
  Northaw
  Roving Reporters
  Strafford
  Tansley Vets (share 1 pitch with Old Owens) 

• The Football season starts on 17^th August 2024 in the Herts. Senior League. The first Herts. Senior League match at the Ground is scheduled for Saturday 21^st September (Owens 1^st XI v Cheshunt F.C. Development k.o. 3 pm). This match is preceded in the morning by a past & present Owens Vets match.

• The last date for Football at the Ground will be 12^th April 2025.

       6.2 OOCC Cricket Section (TL) 

• Junior matches have finished but the junior venture this season has proved to be a great success.

• The 1^st XI are struggling in the Premier and are currently bottom with 4 matches to play.
  The 2^nd is 5^th in Division 5A with 4 matches to play.
  The 3^rd XI is 7^th in Division 10C with 4 matches to play.
  The 4^th friendly XI containing 13, 14 & 15 year old players have 4 more matches to play.

     6.3 Affiliated Clubs (Malcolm Oakley) 

• MO reported that Potters Bar United have lost 6 teams plus the senior team from last year, but have added 4 teams and 2 girl teams making a total of 23 teams for this season.

• MO asked if a poster could be placed on the outside wall showing a diagram of the pitches at the Ground and will include information for the FA Respect Code. The meeting agreed to MO request.  

7. OOASC Membership (AH)     

             Honorary Members                     17
              Life Members                            199
   
          TOTAL MEMBERS                        489

8. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary. The statistics for the website as at 12/08/2024 are as follows:

  Last 7 days there were 418 visitors with 1,247 visits
  Last 30 days there were 1,844 visitors with 5,166 visits
  Last 90 days there were 6,068 visitors with 16,506 visits
  Last 365 days there were 22,377 visitors with 65,501visits

9. ZOO Club (AH)

• The balance in the account as at 12/08/2024 is £932.85 (which includes £55 owing to the Harold Moore Luncheon Account).

            A draw was made at the meeting by MO.

            The winner is:
            Mr A. DROY £50  (Ball 23)

10. AOB 

         10.1       AGM Notices will be sent out to Association members 21 days prior to the AGM
                        meeting scheduled for Monday 23^rd September 2024 at 7.30 pm.    

11. Date of next meeting

• Next meeting is scheduled for Monday 21^st October 2024, 7.30 pm at the Ground.

 Meeting ended at 20.55 pm.

There will be a meeting of the Full Committee on Monday 12th August 2024 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters arising from previous minutes 10th June 2024

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Ground (Tim Lane/Ian Breeze)
• Electrical Installation (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 10th June 2024 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance: I.Breeze(IB), John Clark(JC), Richard Hattrell (RH), A.Hunter(AH), P.Kennedy (PK), T.Lane(TL), 
                        H.Nemko(HN), K.Rowswell(KR), A.Ward(AW)

1. Apologies: Ed Clark, Rob Hattrell, V.Tanner, D.Webb
    

2. JLC update (John Clark)

• JC reported that the Bar and Food takings for May were a little bit down compared to April  but was thankful  for a Party and  a Wake that boosted the takings. There will be a Quiz Night arranged soon and an Elvis Night in October.  JC stated that Padel Tennis attendance is increasing and is feeling very positive with regard to the Club as a whole.    

• The new air conditioning system is working fine and no other problems currently exist.   

3. Matters arising from previous minutes 15th April 2024

• None

4. Finance (RH)
   

• Richard reported that as at 31^st May 2024 there was a deficit of £9.1k due to a substantial amount of money spent on materials & renovations to the Ground. There is currently £112k in the HSBC account, £11.2k in the Barclays account and £10.6 in the Owenians Alumni account. Richard stated that the Accounts have been finalised and filed.

• The only Football pitch hire outstanding payment is £150 for Enfield Youth.

• Alan Davison has been removed from the Bank Mandate for the HSBC account and Richard has been added as a signatory. The daily transaction limit for the HSBC account is £15k.

5. The Ground (AW/TL/IB)

   
   5.1 Ground Contractor – Ward Amenity (IB/AW)     

• AW reported that the spring renovations have been successfully completed. Extra work has been done on the pitches with 160 tons of sand together with seed at costs of circa £12k. A Pitch report is required for June & October for the Football Foundation grant (AW will provide photos and a report to the Football Foundation)

• The dimensions of Pitch 1 needs to be extended, roped off and with a compulsory spectator barrier due to Old Owens F.C 1^st XI being promoted to the Herts League Premier Division next season. 

• AW stated that he will fit the sockets for the new rope system to keep spectators off  the Cricket Square for no charge and will arrange to dig in the sockets for the compulsory spectator barrier, relocate the football goal sockets on Pitch 1 all for no charge, except for the costs of the materials required. 

• AW agreed that he would dig out the ditch for no charge so long as the Club bears the cost of the appropriate digger.

• AW has a moving water sprinkler system that will cater for Pitch 1 as well as the main Cricket outfield.

• AW will purchase a replacement roller for the Quadraplay at the Ground.

• AW will liaise with Jon Robinson (Old Owens F.C secretary) to apply for any funding that might be available for the Ground (e.g. new goals, catchnet poles, ground improvements etc). 

       5.2 Electrical Installation (TL)

• TL stated that we’ve had a report done on the electrics in the Clubhouse and Ancillary Buildings & Areas and there are a variety of issues existing. These issues need to be tackled as soon as possible as we do not have an EICR compliant certificate which is a requirement for our Insurers.
  Gus Taylor (Electrical Contractor) will be giving us a quote for the works required. Estimated time for the works required will be about a week.  

        5.3 Padel Tennis Lease (TL)

• The Padel Tennis Lease has been signed by all parties. Payments will be made in April and October (We have received the payment for April).

• HN stated that there is a School Fest on the 30^th June2024 and asked if there were any flyers available for Padel Tennis. TL will liaise with George (Padel Project UK) to provide some flyers.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK/IB)

• PK reported that the 2024 season has finished for all the Old Owens Football teams.

  The 1^st XI finished 2^nd in Division 1 of the Herts Senior League and are promoted to the Premier division.
  The 2^nd XI won Division 2 and are promoted to Division 1 of the Herts Senior League.
  The 3^rd XI won Division 5 and are promoted to Division 4 of the Herts Senior League but lost 3-2 on pens against Elizabeth Allen after a 4-4 draw in the Greg Cup Final at Hitchin.
  The 4^th XI finished 5th in Junior Division 3 in the SAL.

• PK stated that it was looking likely that an Old Owens 5^th XI team will operate next season in the SAL.

       6.2  OOCC Cricket Section (TL) 

• Junior outdoor training is taking place on Mondays at the Ground. Junior matches for all age groups have been in action. Training and matches have been impacted by the adverse weather.

• The 1^st XI has played 5 games in the Premier Division, won 2 lost 3.
  The 2^nd has played 5 games in Division 5A, won 2 lost 3.
  The 3^rd XI has played 5 games in Division 10C, won 3 lost 2.
  The 4^th XI has played 2 friendlies, won 0 lost2.

• 2 new Cricket Nets adjoining the Padel Tennis Courts are in action. The Cricket Club might hire out the Nets at some point but would need a recognized Coach on site. 

• Fixtures organized for the Cricket Week in July 2024 to celebrate the 100^th Anniversary are as follows:

  Nomad C.C. (Tuesday 9^th July)
  The School (Wednesday 10^th July)
  MCC (Thursday 11^th July)
  Reepham C. (Sunday 14^th July)

       6.3 Affiliated Clubs (Malcolm Oakley) 

• No report from PBU as Malcolm was absent from the meeting.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary. The statistics for the website as at 10/06/2024 are as follows:

  Last 7 days there were 473 visitors with 1,206 visits
  Last 30 days there were 2,233 visitors with 5,255 visits
  Last 90 days there were 8,314 visitors with 19,000 visits
  Last 365 days there were 21,098 visitors with 64,743 visits

9. ZOO Club (AH)

• The balance in the account as at 10/06/2024 is £959.35 (which includes £55 owing to the Harold Moore Luncheon Account).

             A draw was made at the meeting by HN.

             The winner is:  Valerie Cross £50 (Ball 20)

10. AOB 

       10.1        An AGM meeting has been scheduled for Monday 23^rd September 2024 at 7.30
                        pm at the Ground.

       10.2        The School (HN)

• Hannah reported that the Sports Hall needs replacing and conversations are ongoing with the Brewers and F.E. ClearyTrust to obtain funds (circa £1 million) towards a new Sports
  The School is seeking to obtain further grants from other bodies to put towards any remaining costs of the Sports Hall.

• Emma Day (Alumni Manager) has left and will be replaced by a new manager who will commence in September 2024.

• There have been 30 offers from Oxbridge universities for Owens School students. Sport at the School has been excellent in Football, Cricket and Athletics. The School is also National Badminton Champions.

• Hannah has asked if there could be more interaction from Old Owens Football and Cricket with the School especially via Social Media (e.g. photos, videos & reports).         

11. Date of next meeting

• Next meeting is scheduled for Monday 12thAugust 2024, 7.30 pm at the Ground.

 Meeting ended at 21.25 pm.

There will be a meeting of the Full Committee on Monday 10th June 2024 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters arising from previous minutes 15th April 2024

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Ground Contractor – Ward Amenity (Ian Breeze)
• Electrical Installation (Tim Lane)
• Paddle Tennis Lease (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

• AGM (AIan Hunter)

11. Date of next meeting – TBC