Minutes of the Full Committee Meeting held on Monday 14th April at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

      In attendance:   I.Breeze(IB), Richard.Hattrell(RH), Rob Hattrell (ROH), A.Hunter(AH),
                                P.Kennedy (PK), M.Oakley(MO), T.Lane(TL), K.Rowswell (KR), A.Ward(AW)

1. Apologies: A.Battersby, H.Nemko, D.Webb

2. JLC update (John Clark)

• March bar & catering figures were good due to events that took place. February bar and catering figures not so good. John stated that there are minimal bookings and events and as a result he is finding it difficult to make ends meet as his expenditure each month is generally more than his income. John stated that he needs to go through the figures more closely to see how he can generate more income (e.g. raising the price of drinks etc) as he would like to continue with the business if possible.

3. Matters arising from previous minutes 10^th February 2025

•  JLC Contract Review

• JLC contract expires in July 2025. As already mentioned in John’s update above, he is finding it difficult to make ends meet.  He was advised by the meeting that he needs to be clear what he wants to do going forward and put together a financial proposal to present to the Committee. During the meeting it was decided to form a sub-committee to discuss options for the renewal of the contract (The sub-committee will meet sometime in May).

4. Finance (RH)     

• RH provided Profit and Loss and Balance Sheet accounts as at 31^st March 2025.
• As at 31^st March 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £96k, 10.6k in the Owenians Alumni account and a surplus of 22.6k.
• Elizabeth Allen owes half of their pitch hire fee and Roving Reporters owes circa 2k (IB to chase payments).

• Spring Renovations are to be done (circa £16k – £18k )
• Football Foundation Grant (£12.3k) is expected (AW to chase and complete procedures).

5. The Ground (AW/IB)

   5.1 Ground (AW/IB)     

• Football at the Ground has finished. Spring renovations will start this week (i.e. scarifying, verti-drain, seeding, sand etc).  

• AW is looking at the plans and quotations received to action the drainage problems during the Cricket season as the works required will be outside the cricket boundaries.
• AW to order and replace goal nets on pitches 2,3 and 4 (possible funding might be obtained).

• AW to order replacement goals and nets for pitch 1 (AW has received a grant for £1.5k).
• AW has received the slabs for the renovations to the patio area and is ready to be laid.
• AW is aiming to repeat the Worm Treatment from around August so will need to order soil conditioner.

• B. All the work and purchases above is due to completed by early Summer rather than late Summer.
• IB stated that a quote of £2k from a tree surgeon has been received by our neighbour Chas Storer for the work required to clear the overhanging branches of the Leylandii trees in the car park and they have asked if we could contribute £1k towards the cost to get the work done. TL advised to ask Chas Storer to deduct £1k from next year’s rental payment for using our car park (IB to contact Chas Storer with the proposal).  

      5.2 Electrical Installation (TL)

• Works is required to complete the installation to obtain a pass certificate to satisfy our insurers. Guy Taylor to complete the works required (circa £3k – £4k).
  .

      5.3 Barbeque area (TL)

• The project for the barbeque area has been put on hold.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• PK reported that all the goals have been removed from the pitches. The 3^rd XI, 4^th XI and 5^th XI teams have finished for the season with the 3^rd XI promoted to Div 3 of the Herts Senior League next season. The 4^th and 5^th XI’s will be moving to the Herts Senior League next season.
• The 1^st and 2^nd XI’s have league matches still to play until mid May.
• The 1^st XI have reached the Cup Final for the Norman Appleby Trophy to be played against Everett Rovers F.C. on Monday 5^th May at 3.00pm (St.Albans City F.C., Clarence Park Stadium, AL1 4NF).

        6.2 OOCC Cricket Section (TL) 

• Winter indoor nets have finished. Nets are now available outside at the Ground with senior nets on a Tuesday and Thursday. All the Cricket squares have been done.

• There is a working party at the Ground scheduled for Saturday 19^th April 2025.

• Junior fixtures commence on 23^rd April 2025.

• There are 2 friendly matches for the 1^st & 2^nd XI on 26^th April (i.e. Winchmore Hill) and 3^rd May (i.e. North Mymms). The Saracens Herts League commences on Saturday 10^th May.

         6.3 Affiliated Clubs (M O)

• MO reported that all teams have been strong during the season and three U7’s team s will be introduced next year from the Soccer School.

7. OOASC Membership (AH)     

8.  Old Owens Website (AH)

• The website is updated as and when necessary and is running smoothly.

  The statistics for the website as at 14/04/2025 are as follows:

  Last 7 days there were           673 visitors with   3,083 visits
  Last 30 days there were      2,529 visitors with   8,358 visits
  Last 90 days there were    11,727 visitors with 27,677 visits
  Last 365 days there were  28,875 visitors with 85,141 visits           

9. ZOO Club (AH)

• The balance in the account as at 14/04/2025 is £1,025.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by MO.

           The winner is: ALAN DROY £50 (Ball No. 23)

10. AOB

• The School is raising money to build a new Sports Hall with various events to be organised. As a result the School will be welcoming the Lashings World XI cricket team (ex-international players) on Thursday 17^th July 2025 for a T20 match commencing at 4 pm on the School Ground (Hospitality tables and match tickets for the event will be available).

11. Date of next meeting

• Next meeting is scheduled for Monday 16^th June 2025, 7.30 pm at the Ground.

• Meeting ended at 8.55 pm.

There will be a meeting of the Full Committee on Monday 14th April 2025 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 10th February 2025

• • JLC Contract Review 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Electrical Installation (Tim Lane)
  • Barbeque area (Tim Lane)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of Next Meeting – TBC

Minutes of the Full Committee Meeting held on Monday 10th February at 7.30 pm  in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance: A.Battersby(AB), I.Breeze(IB), Richard.Hattrell(RH), A.Hunter(AH),
                                   H.Nemko (HN), M.Oakley(MO), T.Lane(TL), A.Ward(AW)     

1. Apologies: A.Barlow, P.Kennedy, K.Rowswell, D.Webb 

2. JLC update

• January bar & catering figures were bad due to no events taking place in the Clubhouse and a lack of football matches caused by the weather. February and March are looking much better as their will be events such as a wake, poker, darts, table tennis, quiz night and an Elvis night (JLC pointed out that booking bands for events doesn’t work).

• John stated that the majority of Padel Tennis players do not come into the Clubhouse after playing and IB added that players are making a lot of noise and swearing on the courts (TL will contact Padel Project UK to make them aware and establish rules for using the courts).

3. Matters arising from previous minutes 9^th December 2024

•  JLC Contract Review

• JLC contract expires in July 2025. The Association Committee need to find out what is the JLC plan for going forward and the Committee needs to determine what is going to be best for the Association. If the Association chooses another option to JLC, then JLC has to be given 3 months notice. A meeting has been arranged for the Committee to meet at the School on the 17^th March at 7 pm to discuss the requirements of the Association before setting up a meeting with JLC at the end of March.

4. Finance (RH)

     RH provided Profit and Loss and Balance Sheet accounts as at 31^st January 2025.

• As at 31^st January 2025 the balance in the HSBC bank account was £81.3k and 12.9k in the Barclays account with 10.6k in the Owenians Alumni account. There was a surplus of 37.7k.

• The Football Club has paid a further payment for football pitch hire and Elizabeth Allen has paid half of their fee due. Roving Reporters owe circa 2k and payment will be chased by IB.

• The Football Foundation grant (£12.3k) is due to be received.

• RH added that at the moment there is no significant expenditure to be made but there will be expenditure for spring renovations to come and we can invest money into the barbeque area project..

      5. The Ground (AW/IB)

      5.1 Ground (AW/IB )     

• All Football matches were called off at the weekend by the referees due to the adverse weather but AW stated that the Ground wasn’t in too bad a condition.

• AW reported that we do have a problem with drainage and it is possible that we have a collapsed drain between the Astro pitch and pitch 2 which he will investigate. Hopefully the work required will not be too difficult in which case AW will need the cost of materials only to fix the problem. IB added that if work has to be done in that area he will advise Elizabeth Allen and Northaw football clubs that they will not be able to play any matches till further notice. TL pointed out that the Football Foundation grant (£12.3k) that we are due to receive can be put towards this work.

• AW stated that work is required on pitch 1 (i.e. gravel and sand) and advised that this work can be carried out during the cricket season.

      5.2 Padel Rent (RH)

• The rent for £5,000 from Padel Project UK has been received

      5.3 Barbeque area (TL)

• The Pergolux Sundream structure (circa £10.7k) for the Barbeque/Patio area was discussed. Members liked the look of the structure but there were some concerns as to the strength and durability of the structure if impacted by football and cricket balls (This will be investigated).

• TL is meeting another company on Wednesday to discuss a structure similar to the Pergolux installation.

• IB pointed out that whatever option that we go with in the end, we will have to investigate and address the drainage in the relevant and surrounding areas.

      5.4 Electric Car Charging Service (TL)

• There was no discussion in the meeting as there is a ‘fly in the ointment’ in that the electricity is managed and paid for by JLC. This project has therefore been shelved.

6. OOASC Sports Clubs

      6.1 OOFC Football Section (IB)

• IB reported matches have been called off due to the weather but all 5 Owens XI’s are up and running and doing Ok.

      6.2 OOCC Cricket Section (TL) 

• Junior nets are taking place on a Monday at Mount Grace School in Potters Bar and Adult nets are taking place on a Tuesday at Chancellors School in Potters Bar.

• The Junior section will have 4 teams playing this season and there will be a Sunday side playing for half the season .

      6.3 Affiliated Clubs (M O) 

• MO reported that apart from the cancelled matches due to the weather the Club is all good.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary.

  The statistics for the website as at 10/02/2025 are as follows:

  Last 7 days there were  1,286 visitors with   2,336 visits

  Last 30 days there were      3,778 visitors with   8,532 visits

  Last 90 days there were      7,907 visitors with 21,344 visits

  Last 365 days there were  28,875 visitors with 76,333visits

             (The statistics are well up on the 9^th December 2024 stats.)

9. ZOO Club (AH)

• The balance in the account as at 10/02/2025 is £985.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by AB.

            The winner is: RICHARD HATTRELL £50 (Ball 9)

10. AOB 

            None

11. Date of next meeting

• Next meeting is scheduled for Monday 14^th April 2025, 7.30 pm at the Ground.

• Meeting ended at 9.25 pm.

There will be a meeting of the Full Committee on Monday 10th February 2025 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 9^th December 2024

• • JLC Contract Review 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Padel Rent (Tim Lane/Richard Hattrell)
  • Barbeque area (Tim Lane)
  • Electric Car Charging Service

6. OOASC Sports Club update

• • OOFC Football Section (Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
11. Date of Next Meeting -TBC

Minutes of the Full Committee Meeting held on Monday 9th December 2024 at 7.30 pm  in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance:             A.Barlow(AB), I.Breeze(IB), Richard.Hattrell(RH), A.Hunter(AH),
                                           P.Kennedy(PK),  M.Oakley(MO), T.Lane(TL), K.Rowswell(KR)

1. Apologies: Ed Clark, J.Clark, H.Nemko(HN), A.Ward(AW), D.Webb(DW) 

2. JLC update

• No representative from JLC was present so no report was given.

3. Matters arising from previous minutes 21^st October 2024

• Resignation and Appointment of Directors and Trustees

• RH confirmed the resignation of Sally and Vincent Tanner as a Director and Trustee of the Association. The meeting acknowledged and accepted the resignations. 

• TL stated that Gavin Flook and Andy Battersby (previous pupils at the School and current members of the Association) were keen and happy to become a Director and Trustee of the Association and both appointments were made at the meeting which will be approved at the next AGM (RH will register them at Companies House & The Charity Commission in due course). Andy Battersby was also co-opted on to the Association Committee as an Ordinary Member.

• JLC Contract Review

• JLC contract expires in July 2025. TL asked for a sub-committee from our Committee members to be formed to meet and discuss with JLC their aims and objectives in the near future so that the Association can consider other options if required.

• Harold Moore Luncheon (AH)
  

• The Harold Moore Luncheon for Alumni and Staff of the School took place on 30^th October 2024 at La Petit Auberge Restaurant in Cockfosters. 26 personnel attended (including Committee members HN, AH, KR & DW). The event organized by Sandyann Cannon was a success and is happy  to do another Luncheon next year. Sandyann will be asked if it is possible to get the Luncheon invites out much earlier next year.

4. Finance (RH)     

• RH provided a Profit and Loss and Balance Sheet as at 30^th November 2024.
• As at 30^th November 2024 the balance in the bank accounts was £71.5k and 10.6k in the Owenians Alumni account. There was a surplus of 38.9k.

• Outstanding debtor for Cricket pitch hire is Northwood College for Girls owing £450.

• The Football Club has paid £1,700 towards their pitch hire. Outstanding debtors for football pitch hire to be chased by IB are Elizabeth Allen, Northaw and Roving Reporters and Potters Bar United to be chased by MO.

• The Football Foundation grant (£12.3k) is due to be received (AW has submitted the report).

       5. The Ground (TL/IB)

       5.1 Ground (IB)     

• All Football matches were called off at the weekend due to the adverse weather. The tent adjoining Pitch 1 was blown over by the wind and needs repair.

• The Ground has been treated and there are areas that need drainage. The worse areas are at the end of the Cricket boundary. The Ground needs spiking but it is not possible to get heavy machinery on the Ground in the current conditions (Any significant work on the Ground is ideally done at the end and start of the Football season). However the Ground currently is tidy and the Car Park is looking good.
• The ditch has been cleared and is much tidier (Thanks to PK and Ed Clark for all their efforts).
• Thanks to IB for checking the safety of the trees around the Ground (All is well).

      5.2 Padel Rent (RH)

• RH has sent out the invoice for £5,000 to Padel Project UK for the rent that is due.

      5.3 Electrical Installation (TL)

• Gus Tayler (contractor) completed the electrical work required to the Clubhouse and has been paid £6.9k. He has also produced a new safety report (16 items) so that the Clubhouse electrics will be fully compliant.

      5.4 PPM Maintenance (TL)

• The Cellar Cooling system is prone to breaking down so the Association pay £380 + VAT for a yearly maintenance contract in which the Company (Godfrey and Lappage Services) comes on site to check the system twice a year.

      5.5 Barbeque area (TL)

• The Barbeque area (i.e. wooden area & structure) is potentially dangerous and requires renovating. TL asked if we should rebuild the structure or maybe use the aid of high wind umbrellas. TL has investigated a couple of companies where the quotes range from 7k to 50k depending on the requirements. TL asked Committee members at the meeting to help come up with any ideas or suggestions for the area (TL added that we should limit our maximum spend on the project to 15k).        

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• PK reported that all 5 Owens XI’s are up and running ok although availability is up and down.
• PK will chase up the situation regarding the goal nets for pitches 2, 3 and 4. (The Association has agreed to cover the costs).

       6.2 OOCC Cricket Section (TL)

• Junior nets started at 5 pm on Monday 11^th November 2024 at Mount Grace School in Potters Bar.
• Adult winter nets are due to start on Tuesday 14^th January at Chancellors School in Potters Bar.
• The Cricket Club has requested the purchase of a new sight screen.

• The Cricket Club Dinner & Award night took place on Friday 29^th November 2024 at the Ground (There were 64 attendees).

       6.3 Affiliated Clubs (M O) 

• MO reported that Potters Bar United 25 boy teams and 3 girls’ teams are all participating and all is well.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary.

  The statistics for the website as at 09/12/2024 are as follows:

  Last 7 days there were            721 visitors with   1,949 visits
  Last 30 days there were      2,396 visitors with   7,936 visits
  Last 90 days there were      5,758 visitors with 16,289 visits
  Last 365 days there were  25,150 visitors with 69,201 visits

9. ZOO Club (AH)

• The balance in the account as at 09/12/2024 is £972.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by AB and MO.

            The winners are: 
            ANNA WELSFORD £50 (Ball 9)
            ALAN DROY £25 (Ball 23)

• The account is currently being used for payments to the Harold Moore Luncheon. The Luncheon took place on Wednesday 30^th October 2024 at La Petite Auberge Restaurant in Cockfosters. The total payment collected was £1,082 and a payment was made to the Restaurant for £1,070 leaving a balance of £12. The previous balance owing to the Harold Moore Luncheon in the account was £55 so the new balance owing is now £67.

10. Owenians Alumni update (AB)

• The School has been awarded the top spot for “Comprehensive School of the Year 2025” by the Sunday Times newspaper.
• AB to construct a survey for completion from Owenians Alumni members (circa 4,000) to determine what they are interested in (e.g. Events, Social, Networking etc.).

• AB asked about having School reunions in the Clubhouse and this was confirmed as fine to do so and hiring is free.     

11. AOB

• IB stated that AW has requested if he can go ahead and order a half palette of Organo T Soil (circa £500) which was agreed by the meeting.
• MO asked RH for a copy of the invoice that was sent out at the end of September for pitch hire for Potters Bar United to chase the outstanding payment (RH to send a copy of the invoice to MO).
• TL has been approached by several companies offering to pay rent and a possible share of the revenue collected if an electric car charging service is installed on the premises. There will be no charges to the Association (The meeting agreed for TL to follow up).  

12. Date of next meeting

• Next meeting is scheduled for Monday 10^th February 2025, 7.30 pm at the Ground.
• Meeting ended at 10 pm.

There will be a meeting of the Full Committee on Monday 9th December 2024 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 21^st October 2024

• • Resignation and Appointment of Directors and Trustees
  • JLC Contract Review 
  •  Harold Moore Luncheon

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Padel Rent (Tim Lane/Richard Hattrell)
  • Electrical Installation (Tim Lane)
  • PPM Maintenance (Tim Lane)
  • Barbeque area (Tim Lane)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Owenians Alumni update (Alex Barlow)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 21st October 2024
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

      In attendance:  I.Breeze(IB), John Clark(JC), P.Kennedy(PK), A.Hunter(AH), M.Oakley(MO), T.Lane(TL),
                               K.Rowswell(KR), A.Ward(AW)

1. Apologies: A. Barlow, Ed Clark, Richard Hattrell, Rob Hattrell, H.Nemko, D.Webb
    

2. JLC update (John Clark)

• JC reported that the Bar and Food takings for August and September were up compared to last year and it appears that more people are now coming out from home. The Quiz night and Elvis night events were both well attended and another Quiz night for Saturday 14^th December has been booked. He added that Potters Bar F.C. is currently closed for building works so we might get some customers from there.

         JC stated that a new Tea urn has been installed in the kitchen and that there will be
         no bonfire night at the Club this year, but there should be the normal opening hours
         for Christmas and the dates for opening hours for both Christmas and New Year will
         be advised.

• Padel Tennis bookings are still going Ok.   

3. Matters arising from AGM minutes 23^rd September 2024

• Election of Chairman and Vice Chairman 

• Tim Lane was proposed for the Chairman position of the Association by IB and seconded by PK. The votes by members present were unanimous in favour.

• Ian Breeze was proposed for the Vice Chairman position of the Association by KR and seconded by TL.The votes by members present were unanimous in favour. 

• Succession Plan 

• A strategy for recruiting more Committee members and to move the Club forward in the future needs to be looked at.

• New Directors

• Two Directors (i.e. Vincent & Sally Tanner) resigned at the AGM so the need for replacements to be found. TL stated that there is no requirement for a Director to be a Committee member and added that if anyone has any ideas who might be interested please shout.

• Alumni/School Report (AH)

• Alex Barlow is the new Alumni and Fundraising Officer at the School and was voted on to the Association Committee at the AGM as a member. The Association looks forward to working together with Alex. 

• The Harold Moore Luncheon for all Old Owenians and Staff  from the Islington Girls’ and Boys’ schools and from the Potters Bar school is scheduled for Wednesday 30^th October 2024 at  Le Petite Auberge, 12 Heddon Court Parade, Cockfosters, Herts, EN4 0DB, 12 pm for Lunch at 1 pm. The cost is £42 (3 course meal and wine). The organiser is Sandyann Cannon.

4. Matters arising from previous minutes 12^tt August 2024

• None

5. Finance (RH/AH/IB/TL) 

      AH delivered the report produced by Richard Hattrell to the meeting in his absence.

• RH produced a Profit and Loss and Balance Sheet as at 30^th September 2024. He summarised that the profit is in a healthy state due to invoices for Cricket, Football and the Car Park. As at 10^th October 2024 payments from Chas Storer (£2,200), Old Owens C.C. (£4,300) and JLC Owens (£3,580.76) have been received. The largest expense was for renovation work after the Cricket season finished and preparation for the Football season (£5,558).

• As at 30^th September 2024 the balance in the HSBC account was £64.1k and as at 31^st July the balance in the Barclays account was £11.5k.

• IB has sent out the invoices for Football ground hire. Enfield Youth owed £150 for last season but this has had to be written off.

• TL stated that Sri Lanka Cavaliers have paid £1,500 for last season pitch hire for Cricket but still owe £1,100 and Rosslyn C.C. owe £2,290.

• TL reported that he has received a new cheque book for the Barclays account.

       6.  The Ground 

       6.1 Ground  (AW/TL/IB)   

• The Cricket Square renovations have been done but IB pointed out that the bowling ends need to be reseeded and levelled.

• The work required for the Herts. Senior County League (Premier Division) for Pitch 1 (i.e. Tension rope, spectator barrier, sockets etc) has been completed and Football has commenced.
• PK and Ed Clark have been clearing the ditch of brambles etc. (Footballs have been hard to retrieve or find).

• IB will check all the trees around the Ground (Might need a Tree surgeon if any of the Trees are a major problem).

• AW reported that he is awaiting delivery of the Worm treatment for the Ground which is due shortly and work will commence immediately when conditions suit. Vertidraining will be done as well.
• AW has completed and submitted the pitch report requiredfor the next Football Foundation grant due (£12.3k). AW to liaise with TL to send relevant invoices, statements etc. to back up the submitted pitch report. 

• AW reported that Ed Clark will be leaving his position as Groundsman on 8^th November 2024. AW advised the meeting that Ed’s position will be covered by him and other personnel.

       6.2 Electrical Installation (TL)

• TL to chase Gus Tayler (Electrical Contractor) to start the electrical works required (circa £6.8k).       

7. OOASC Sports Clubs

       7.1 OOFC Football Section (PK/IB)

• PK reported that all 5 Owens XI’s are up and running for the season and are doing Ok. The 1^st XI are still in a Cup and the 5^th XI have received sponsorship (£2k).
• PK stated that there is a need for new goal nets for pitches 2, 3 and 4 (The Association agreed to cover the costs).
• Jon Robinson from the Football Club has been voted on to the Committee of the Herts. Senior County League as a Club representative.

       7.2 OOCC Cricket Section (TL) 

• Junior nets will start at 5 pm on Monday 11^th November 2024 at Mount Grace School, Potters Bar.

• The Cricket Club Dinner is Friday 29^th November 2024, 7.30 pm.at the Ground.
• The Cricket Club will have a Sunday team next season, which means that Sri Lanka Cavaliers will have to share the Ground on Sundays.

       7.3 Affiliated Clubs (Malcolm Oakley) 

• MO reported that Potters Bar United have 25 boy teams and 3 girls teams. He added that at one stage a few of the teams were going to fold due to a shortage of numbers but the situation was remedied.

8. OOASC Membership (AH)     

9. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary.

  The statistics for the website as at 21/10/2024 are as follows:

  Last 7 days there were 1,091 visitors with 2,692 visits
  Last 30 days there were 2,566 visitors with 7,033 visits
  Last 90 days there were 6,101 visitors with 17,869 visits
  Last 365 days there were 24,336 visitors with 69,185visits

           (Note: The figures above are well up on the statistics shown on 12/08/2024).

10. ZOO Club (AH)

• The balance in the account as at 21/10/2024 is £891.85.

             A draw was made at the meeting by KR.

             The winner is:  ANNA WELSFORD £50 (Ball 9)

• The account is currently being used for payments to the Harold Moore Luncheon scheduled for Wednesday 30^th October 2024 (Sandyann Cannon the organiser asked for permission to use the account as before to receive payments made).

11. AOB 

       11.1        JLC Contract needs to be reviewed before the next Committee meeting.     

12. Date of next meeting

• Next meeting is scheduled for Monday 9^th December 2024, 7.30 pm at the Ground. 

Meeting ended at 20.55 pm.

  There will be a meeting of the Full Committee on Monday 21st October 2024 at 7.30 pm
  at Old Owen’s Sports Ground.

  Agenda

  1. Apologies for Absence

  2. Managers update (John/Ed Clark)

  3. Matters arising from AGM minutes 23rd September 2024

• Election of Chairman and Vice Chairman
• Succession Plan
• New Directors
• Alumni/School Report

  4. Matters arising from previous Committee meeting minutes 12th August 2024

  5. Financial update (Richard Hattrell)

  6. Ground & Facilities update

• Ground (Andrew Ward/Tim Lane/Ian Breeze)
• Electrical Installation (Tim Lane)

  7. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

  8. OOASC Membership update (Alan Hunter)

  9. OOASC Website update (Alan Hunter)

10. OOASC ZOO Club update (Alan Hunter)

11. AOB

12. Date of next meeting – TBC

MINUTES OF AGM HELD AT OLD OWEN’S SPORTS GROUND, COOPER’S LANE, EN6 4NF on Monday 23rd September 2024.

Meeting commenced at 7.35 pm with attendees signing in and a brief introduction of each attendee.

1. Tim Lane was appointed Chair for the meeting and Alan Hunter taking the minutes.

In attendance:  Alex Barlow, Ian Breeze, Don Day, Derrick Edgerton, Sally Gunning,
Richard Hattrell, Alan Hunter, Tim Lane (Chair), Hannah Nemko, Grace Rowswell,
Ken Rowswell, Andrew Ward. 

2. Apologies for absence:

David Bent, Valerie Cross, Adrian Dolling, Gavin Flook, Robin Gupta, William Hamilton-Hinds, Robert  Hattrell, Paul Kennedy, Fiona Lane, Dave Lee, Bill Morgan, Malcolm Oakley, Nick Rule, Anwar Sardiwalla, Alec Spencer, Sally Tanner, Vincent Tanner, Derek Webb.

3. Minutes of the AGM held on 7^th September 2022:

    The Minutes were approved and sign off was proposed by Hannah Nemko and
    seconded by Richard Hattrell.

4.  Matters arising from the AGM Minutes:

i)   The Bar and Function rooms needed a facelift with new flooring and decorations 
      being completed in 2023.

ii)  The derelict Tennis Courts area has been developed to include 2 new Padel Tennis
      Courts which was installed in October 2023 and is maintained by Padel Project UK
      Ltd. Sally Gunning enquired as to the popularity of the Padel Tennis Courts and
      the cost of the project for the Association. Tim Lane explained that the Padel Tennis
      Courts are regularly used and the Association did not have to pay anything towards
      the cost of the project. He added that there is a Lease agreement for 15 years in
      which Padel Project UK will pay the Association a yearly rent (i.e. 1^st year £2,000, 2^nd
      year £5,000, 3^rd year £10,000, 4^th year £10,500 and thereafter increasing by 5%             
      annually).
     
iii) Contract with JLC was extended for another year to 2025 in which re-negotiations
      will take place and hopefully for a longer contract period.

5.  Chairman’s Report:

Tim Lane gave his report on the OOASC to the meeting as follows:

‘Welcome to you all and thank you for coming.

Over the last two years the Committee has been very active on your behalf maintaining and improving the playing and Clubhouse facilities, to ensure that the Club experience is welcoming, satisfying, and comfortable for you and guests.

New flooring and some decorations were carried out last year to the bar, function rooms and kitchen. Some new furniture and blinds have been provided by the Clarks (JLC) and more recently the heating and cooling system was replaced, to ensure your Clubhouse visits are remembered. Our next project within the Clubhouse is to carry out some electrical work to ensure we comply with current electrical regulations.

As you all will know we embarked on a new collaboration with Padel Project UK to bring a new sport to the Club. The disused tennis courts have been completely transformed into two floodlit Padel Tennis Courts which have been up and running since last October and participation is growing month on month. This venture has provided the Association with a new stream of income over a 15-year period and gave us financial confidence to complete our side of the project, which was to install a new two-lane all-weather cricket net facility, which  we hope will also provide a new rental income going forward.

In 2022 the Football Club was successful in obtaining an 80k football foundation grant and along with a 10k ECB grant obtained by the Cricket Club we were able to install a borehole to provide us with free water, saving us 5k on water costs year on year. The next phase of this project is to install a water storage and irrigation system for supply to most of the Ground (We hope to start these works soon). The football foundation grant will also allow us to invest further in our playing surfaces, starting with a grass and soil conditioning programme which will improve our pitch drainage.

Can I please offer our thanks to the Cricket and Football sections, especially Jon Robinson, for all their hard work in securing the grants.

On a broader note, the Association is always looking to improve our Club, so please talk to your Club rep’s or approach any of the Committee members with your ideas.

Lastly, I would like to thank all my colleagues currently on the Committee for their input and support in successfully running the Association, to the Clark family (JLC) who keep us fed and watered and to Ward Amenities who prepare and maintain our Ground to a high standard come rain or shine’.

The meeting thanked Tim Lane for his report and all his work for the OOASC.

6. Financial Report and presentation of accounts:

Richard Hattrell reported and presented the accounts to the meeting with information as follows:

OOASC Accounts for year ended 31^st July 2023

 i)  Subscriptions/Donations increased as a result of the grant for £18,560 received from the Football Foundation. The income arrangement with JLC with regard to Pavilion hire is in effect due to recovery from Covid period.
    
ii)  Ground Materials/Ground Contractors costs reduced as less was spent on the end of Football season repairs. However the Association spent £20,000 on the new Borehole (£30k cost less £10k grant).

iii)  Premises repairs included new flooring, kitchen and car park lamp posts.

iv) As at 31st July 2023 the investment was valued at £180,440, the bank balance was £99,439, our total reserves increased to £1,171,408 from £1,134,479 and there was a surplus of £36,929.

The accounts for year ended 31^st July 2023 were approved and the proposer for signing off the accounts was Derrick Edgerton and seconder Ken Rowswell.

OOASC Accounts for year ended 31^st July 2024

Richard stated that these accounts are only a draft version which has not yet gone to the Accountants.

 i) Subscriptions/Donations included a further grant of £18,500 from the Football Foundation. The income arrangement with JLC with regard to Pavilion Hire is still continuing.
    
ii)  Ground Materials/Ground Contractors increased as a result of Ground renovations. The Association also spent £34,234 on the 2 new Cricket Nets alongside the Padel Tennis Courts.

iii) Spending on the premises was reduced after the expenditure in 2023 but did include a new Air Conditioning system (cost £3k).

iv) Legal and Professional costs increased due to the part cost of establishing the Lease with Padel Project UK.

v) Depreciation increases are due to the expenditure on the Borehole and the 2 new Cricket Nets.

vi) As at 31st July 2024 the investment was valued at £196,989, the bank balance was £83,901, our total reserves increased to £1,204,052 from £1,171,408 and there was a surplus of £32,644.

Richard stated that the Association is always looking to improve the financial situation and that we are currently in a good position finance wise and can meet the costs of any jobs that might be needed. He added that we get good rental from the pitches that are fully hired out during the Football & Cricket season and have been helped by receiving funding (Tim Lane added that the Association is very cautious on how we spend money).

The meeting thanked Richard Hattrell for his Financial report and all his work as Treasurer for the OOASC.

7. Retirement of Directors:

Paul Kennedy, Ken Rowswell and Vincent Tanner resigned as a Director of the OOASC. Paul Kennedy and Ken Rowswell were re-elected as Directors by the meeting. Vincent Tanner stated that he did not want to be considered for re-election as a Director due to personal circumstances.

8. Appointment of Directors:

i) Sally Tanner resigned as a Director to the OOASC due to personal circumstances. The remaining Directors Ian Breeze, William Hamilton-Hinds, Richard Hattrell, Paul Kennedy, Tim Lane and Ken Rowswell were re-elected ‘en-bloc’ by the meeting.

ii) No new Directors were proffered for election. As a result of the resignations of 2 Directors, an issue exists that these positions will need to be filled as there is a minimum requirement for 8 Directors to be on the OOASC board. The Association will seek to fill the vacant positions as soon as possible. Hannah Nemko will have a conversation at the School to determine if anyone is interested. Derrick Edgerton added there seems to be a problem of succession and is it possible for the Association to try and develop a succession strategy plan.

9. Election of Officers:

i) The OOASC lost 2 elected ordinary members (i.e. Ayo Abugo and Anna Welsford) due to resignations in 2023 for personal circumstances.  Alex Barlow the new Alumni and Fundraising Officer at the School was proposed by Tim Lane and seconded by Alan Hunter and the meeting agreed to her joining the Committee as an Ordinary Member.

ii) Proposal of Secretary, Treasurer, Membership Secretary and Website Administrator by Tim Lane was seconded by Sally Gunning. Proposal of Ground Manager and Zoo Club Secretary by Derrick Edgerton was seconded by Sally Gunning. Proposal of Football Club Representative, Cricket Club Representative and Potters Bar United F.C. Representative by Ian Breeze was seconded by Richard Hattrell. The meeting agreed and confirmed all the Proposals.

The elected Officers for 2024/2025 are as follows:

Chairman                                                        –   To be elected at the next Committee meeting
Vice Chairman                                                –   To be elected at the next Committee meeting
Secretary                                                        –   Alan Hunter
Treasurer                                                        –   Richard Hattrell
Membership Secretary                                   –    Alan Hunter 
Website Administrator                                    –    Alan Hunter
Zoo Club Secretary                                        –    Alan Hunter
Ground Manager                                            –   Tim Lane/Ian Breeze 
Football Club Representative                         –   Paul Kennedy
Cricket Club Representative                           –   Robert Hattrell
Potters Bar United F.C. Representative         –   Malcolm Oakley
Ordinary Members                                         –   Alex Barlow, William Hamilton-Hinds, Andrew                                                                                                            Ward, Derek Webb
Accountants                                                   –   Baxter & Company

10. AOB:

OOASC Full Committee Meeting

The next Committee meeting has been scheduled for Monday 21^st October 2024, 7.30 pm at the Ground.

 Meeting closed at 8.25 pm. 

Agenda for Annual General Meeting

Monday 23^rd September 2024 at 7.30 pm at Old Owen’s Sports Ground, EN6 4NF.

1. Appointment of Chair for the meeting.

2. Apologies for absence.

3. Minutes of the AGM held on 7^th September 2022.

4. Matters arising from the AGM minutes.

5. Report from the Chairman.

6. Financial report and presentation of accounts.

7. In accordance with section 32 of the Articles of Association one-third of directors must retire from office. According to the schedule this will be: – Paul Kennedy, Ken Rowswell and Vincent Tanner. 

8. Re-appointment of directors:- Ian Breeze, Paul Kennedy, William Hamilton-Hinds, Richard Hattrell, Tim Lane, Ken Rowswell, Sally Tanner, Vincent Tanner.  

9. Election of Officers. 

            Chairman
            Vice Chairman
            Secretary
            Treasurer
            Membership Secretary
            Website Administrator
            Ground Manager
            Safety Officer
            Zoo Club Secretary
            Football Club Representative
            Cricket Club Representative
            Potters Bar United F.C. Representative
            Ordinary Members
            Accountants

10. AOB