OOASC Full Committee meeting 9th December 2024 – Minutes

Minutes of the Full Committee Meeting held on Monday 9th December 2024 at 7.30 pm  in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance:             A.Barlow(AB), I.Breeze(IB), Richard.Hattrell(RH), A.Hunter(AH),
                                           P.Kennedy(PK),  M.Oakley(MO), T.Lane(TL), K.Rowswell(KR)

1. Apologies: Ed Clark, J.Clark, H.Nemko(HN), A.Ward(AW), D.Webb(DW) 

2. JLC update

• No representative from JLC was present so no report was given.

3. Matters arising from previous minutes 21^st October 2024

• Resignation and Appointment of Directors and Trustees

• RH confirmed the resignation of Sally and Vincent Tanner as a Director and Trustee of the Association. The meeting acknowledged and accepted the resignations. 

• TL stated that Gavin Flook and Andy Battersby (previous pupils at the School and current members of the Association) were keen and happy to become a Director and Trustee of the Association and both appointments were made at the meeting which will be approved at the next AGM (RH will register them at Companies House & The Charity Commission in due course). Andy Battersby was also co-opted on to the Association Committee as an Ordinary Member.

• JLC Contract Review

• JLC contract expires in July 2025. TL asked for a sub-committee from our Committee members to be formed to meet and discuss with JLC their aims and objectives in the near future so that the Association can consider other options if required.

• Harold Moore Luncheon (AH)
  

• The Harold Moore Luncheon for Alumni and Staff of the School took place on 30^th October 2024 at La Petit Auberge Restaurant in Cockfosters. 26 personnel attended (including Committee members HN, AH, KR & DW). The event organized by Sandyann Cannon was a success and is happy  to do another Luncheon next year. Sandyann will be asked if it is possible to get the Luncheon invites out much earlier next year.

4. Finance (RH)     

• RH provided a Profit and Loss and Balance Sheet as at 30^th November 2024.
• As at 30^th November 2024 the balance in the bank accounts was £71.5k and 10.6k in the Owenians Alumni account. There was a surplus of 38.9k.

• Outstanding debtor for Cricket pitch hire is Northwood College for Girls owing £450.

• The Football Club has paid £1,700 towards their pitch hire. Outstanding debtors for football pitch hire to be chased by IB are Elizabeth Allen, Northaw and Roving Reporters and Potters Bar United to be chased by MO.

• The Football Foundation grant (£12.3k) is due to be received (AW has submitted the report).

       5. The Ground (TL/IB)

       5.1 Ground (IB)     

• All Football matches were called off at the weekend due to the adverse weather. The tent adjoining Pitch 1 was blown over by the wind and needs repair.

• The Ground has been treated and there are areas that need drainage. The worse areas are at the end of the Cricket boundary. The Ground needs spiking but it is not possible to get heavy machinery on the Ground in the current conditions (Any significant work on the Ground is ideally done at the end and start of the Football season). However the Ground currently is tidy and the Car Park is looking good.
• The ditch has been cleared and is much tidier (Thanks to PK and Ed Clark for all their efforts).
• Thanks to IB for checking the safety of the trees around the Ground (All is well).

      5.2 Padel Rent (RH)

• RH has sent out the invoice for £5,000 to Padel Project UK for the rent that is due.

      5.3 Electrical Installation (TL)

• Gus Tayler (contractor) completed the electrical work required to the Clubhouse and has been paid £6.9k. He has also produced a new safety report (16 items) so that the Clubhouse electrics will be fully compliant.

      5.4 PPM Maintenance (TL)

• The Cellar Cooling system is prone to breaking down so the Association pay £380 + VAT for a yearly maintenance contract in which the Company (Godfrey and Lappage Services) comes on site to check the system twice a year.

      5.5 Barbeque area (TL)

• The Barbeque area (i.e. wooden area & structure) is potentially dangerous and requires renovating. TL asked if we should rebuild the structure or maybe use the aid of high wind umbrellas. TL has investigated a couple of companies where the quotes range from 7k to 50k depending on the requirements. TL asked Committee members at the meeting to help come up with any ideas or suggestions for the area (TL added that we should limit our maximum spend on the project to 15k).        

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• PK reported that all 5 Owens XI’s are up and running ok although availability is up and down.
• PK will chase up the situation regarding the goal nets for pitches 2, 3 and 4. (The Association has agreed to cover the costs).

       6.2 OOCC Cricket Section (TL)

• Junior nets started at 5 pm on Monday 11^th November 2024 at Mount Grace School in Potters Bar.
• Adult winter nets are due to start on Tuesday 14^th January at Chancellors School in Potters Bar.
• The Cricket Club has requested the purchase of a new sight screen.

• The Cricket Club Dinner & Award night took place on Friday 29^th November 2024 at the Ground (There were 64 attendees).

       6.3 Affiliated Clubs (M O) 

• MO reported that Potters Bar United 25 boy teams and 3 girls’ teams are all participating and all is well.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary.

  The statistics for the website as at 09/12/2024 are as follows:

  Last 7 days there were            721 visitors with   1,949 visits
  Last 30 days there were      2,396 visitors with   7,936 visits
  Last 90 days there were      5,758 visitors with 16,289 visits
  Last 365 days there were  25,150 visitors with 69,201 visits

9. ZOO Club (AH)

• The balance in the account as at 09/12/2024 is £972.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by AB and MO.

            The winners are: 
            ANNA WELSFORD £50 (Ball 9)
            ALAN DROY £25 (Ball 23)

• The account is currently being used for payments to the Harold Moore Luncheon. The Luncheon took place on Wednesday 30^th October 2024 at La Petite Auberge Restaurant in Cockfosters. The total payment collected was £1,082 and a payment was made to the Restaurant for £1,070 leaving a balance of £12. The previous balance owing to the Harold Moore Luncheon in the account was £55 so the new balance owing is now £67.

10. Owenians Alumni update (AB)

• The School has been awarded the top spot for “Comprehensive School of the Year 2025” by the Sunday Times newspaper.
• AB to construct a survey for completion from Owenians Alumni members (circa 4,000) to determine what they are interested in (e.g. Events, Social, Networking etc.).

• AB asked about having School reunions in the Clubhouse and this was confirmed as fine to do so and hiring is free.     

11. AOB

• IB stated that AW has requested if he can go ahead and order a half palette of Organo T Soil (circa £500) which was agreed by the meeting.
• MO asked RH for a copy of the invoice that was sent out at the end of September for pitch hire for Potters Bar United to chase the outstanding payment (RH to send a copy of the invoice to MO).
• TL has been approached by several companies offering to pay rent and a possible share of the revenue collected if an electric car charging service is installed on the premises. There will be no charges to the Association (The meeting agreed for TL to follow up).  

12. Date of next meeting

• Next meeting is scheduled for Monday 10^th February 2025, 7.30 pm at the Ground.
• Meeting ended at 10 pm.

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