Minutes of the Full Committee Meeting held on Monday 19th January 2026
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:           I.Breeze(IB),A.Battersby(AB),S.Clampitt(SC),Richard Hattrell(RH),A.Hunter(AH),     
                                  P.Kennedy(PK),T.Lane(TL),H.Nemko(HN),M.Oakley(MO),K.Rowswell(KR)

1. Apologies:    A.Barlow,Rob.Hattrell,A.Ward,D.Webb

2. Manager (Sian Clampitt)

• Sian reported that business was going well and takings between September to December 2025 was £71.5k (JLC takings for the similar period in 2024 was £68.4k).
• Sian has virtually completed all the Membership Cards for all the paid members and has contacted Jordan from Club Control to come and give a presentation of the workings of the Membership System on the Till.
• Sian advised that a new signage is required as the one we currently have is not very visible and the sign at the entrance to the Ground needs to be lit more at night as it is so dark you can barely see the entrance.
• Sian reported there is still an issue with the Ladies toilet and the drainage team has been called out twice to help with the issue.

• Sian advised that having tables, chairs and a marquee at the back of the Club where the double doors are would help separate cricket/football with private hire in the main hall and could also be used as a ‘smoking area’.    

• Sian stated that it might be beneficial to give free hire rates to DAOS Staff.

• Sian outlined some ideas for social functions as follows:

  
  EASTER WEEKEND
  
  Tribute Night (Good Friday?) – £5 a ticket includes the first drink
  Easter Family afternoon – £5 a ticket (easter egg hunt, easter bunny dress up, arts and crafts, mini disco & games)

  START MAY or END MAY (Bank Holiday)

            Over 25’s Garage and Old School Night – Will speak to my DJ friends about doing a ‘Big’ event here with lots of different DJ’s – PAID TICKETS. If not thinking of doing a  Garage BRUNCH day fully ticketed inclusive of 90 minutes bottomless prosecco with  pizza, Garage music, live games etc.

            FAMILY FUN DAY

            Bouncy castles, BBQ, Live bands outside (a FREE ENTRY charity day raising money)                  pay for what you use. Stalls for (HOOK A DUCK)(SPLAT THE RAT)(TOMBOLA). 
            Incorporate cricket with the local Schools and also any local independent 
            businesses   to come in and have stalls.

            PRIMARY SCHOOL LEAVERS 

            Lots of primary school leavers parties for JULY.

3. Matters arising from previous minutes 24th November 2025 

• None

4. Finance (RH)     

• As at 31^st December 2025 the total balance in the bank for HSBC & Barclays was £118.3k, 10.6k in the Owenians Alumni account, 9.8k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of £31.1k.

• Receipt of the Football Foundation Grant (£12.3k) is still outstanding.

5. The Ground
   
   5.1 Ground (AW/IB/TL)     

• IB reported that the Ground is doing Ok although there are still drainage issues. A vertidrain was done in December. Only lost one Sunday football fixture despite the weather. The fields are looking a bit tired and Pitch 3 is bad on one side however Pitch 1 is in the best condition it has ever been. IB stated that the 2 main entrances drainage channels need doing.
   

      5.2 Water Treatment Plant (TL)     

• TL received 6 quotes from various contractors ranging from 59k to £109k which was narrowed down to 2 companies, ATB and Owls Hall Environment Ltd. The meeting agreed to go with Owls Hall Environment Ltd (via Paul Gormley) for the installation of a bespoke Klargester fixed media SAF Treatment Plant at a total cost of £63.4k (inc. VAT) with a deposit of £15.7k. The project start date is mid March and should take about a week to complete. TL has asked for fencing to be put around the completed site. TL to liaise with IB on the installation of the new system. The meeting thanked TL for all the work and effort he has done on obtaining quotes etc. for the project.
       

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (IB/PK)

• PK reported that all 4 teams are doing Ok and all fixtures are up to date. The 1st^st XI is fourth in the league and in the Qtr final of the Cup.
• AB asked as to why the Football Club changed the name from Old Owens to Owens. IB explained that by dropping ‘Old’ from the name the Football Club were hoping to attract more playing members for all the teams which they believe they have achieved. AB stated that all the previous tradition and history of having the name ‘Old’ has been lost and felt that the proposal of a name change should have been  mentioned at a Association Committee meeting prior to the change.

        6.2 OOCC Cricket Section (TL) 

• Junior indoor nets currently take place on Mondays at Mount Grace School.

      Senior indoor nets start 20th January 2026 at Chancellors School.

• Herts Saracens League fixtures have been published. The 1^st XI will be playing the MCC on Thursday 9^th July and we are seeking to arrange our annual match against the School on either the 7^th or 8^th
• Sri Lankan Cavaliers have hired pitch 1 and Rosslyn pitch 2 on Sundays. Hire for midweek matches are Lochinver School and Herts Seniors.

      6.3 Affiliated Clubs (MO) 

• MO stated all PBU teams are running smoothly and all matches are being played.

7. OOASC Membership (AH)     

                       TOTAL MEMBERS         444

8. Old Owens Website (AH)

• The updated website is running smoothly with no issues.

      The statistics for the website as at 19/01/2026 are as follows:

       Last 7 days there were          2.2k visitors with      3.1k visits
       Last 30 days there were        8.3k visitors with       15k visits
       Last 90 days there were      17.5k visitors with    34.3k visits
       Last 6 months                     27.7k visitors  with   61.3k visits

9. ZOO Club (AH)

• The balance in the account as at 19/01/2026 is £852.35.

             A draw was made at the meeting by AB.

            The winner is: DAVID BENT £50 (Ball No.19)     

10. AOB
    

       10.1 Sports Hall (HN)

• HN reported that the development at the School is going well but funding is still required and any donations are most welcome. The School are seeking a deal with the ECB.

      10.2 Peer to Peer Fundraising (HN)

• HN advised that the School will be running a peer-to-peer matched fundraising weekend from 6-8^th March in which the School instead of asking directly for donations they are seeking recruits (individual or teams) to spread the word amongst friends, family, former classmates, colleagues etc. Every pound donated during the weekend (up to £800k) will be matched by a couple of existing donors. HN will draft a summary of the details with instructions to be sent out to the Committee members.

      10.3 School Open Doors (HN)

• The School is having an ‘Open Doors’ free visit for Alumni from 10 am to 12.30 pm on Sunday 8^th February.

      10.4 Royal Festival Hall Concert (HN)

• The School is having a concert at the Royal Festival Hall on Tuesday 3^rd March at 7 pm to celebrate its 50^th anniversary at the Potters Bar site. Tickets for the event are still available.

11. Date of next meeting

• Next meeting is scheduled for Monday 9^th March 2026, 7.30 pm at the Ground.

• Meeting ended 21.00 pm.

      
Alan Hunter (OOASC Secretary) 06/02/2026

There will be a meeting of the Full Committee on Monday 19th January 2026, 7.30 pm at Old Owen’s Sports Ground at the address above. 

 Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters Arising from previous Committee meeting minutes 24^th November 2025

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)
• Water Treatment Plant (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 24th November 2025
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:              I Breeze(IB),S.Clampitt(SC),Richard Hattrell(RH),Rob Hattrell(RobH),
                                     A.Hunter(AH),T.Lane(TL),M.Oakley(MO),A.Ward(AW),D.Webb(DW)

1. Apologies: A.Barlow,A.Battersby,H.Nemko,P.Kennedy,K.Rowswell 

2. Manager (Sian Clampitt)

• Sian reported that the business was doing well although the previous Sunday was quiet due to the cancellation of the morning football matches due to the weather. The net sales for the month were £16.3k and the OOASC Bar and Catering Limited figures have broken even for the first 3 months (i.e. 1^st September to 31^st October). Sian advised that the Till System sends out various accounts information every day.

• Sian stated that there is a Cricket Club Dinner coming up on Friday 28^th November and events are booked for Owens School Teachers and Owens School PTA. She is seeking to arrange a Football Charity Match on the 27^th or 28^th of December or maybe New Years Day (a suggestion was made of possible match between Old Owens Vets and PBU Coaching Staff). Sian will produce a ‘Christmas Hamper’ and is looking for a ‘Father Christmas’ for the Club and will be publishing opening and closing times for Christmas and the New Year.    

• Sian has virtually completed the Membership Cards for all the paid members which will be effective as of now. Membership cards will have the name of the Member and a number on the back of the Card that will be instantly recognised by the Till System. Sian will also be putting up a sign for membership in the Clubhouse to encourage non members to sign up.
   
• Sian advised that a new dishwasher will be required in the kitchen at some point (circa £2k).

• The sweet machines in the Clubhouse will disappear once the stock in the machines have finished.

3. Matters arising from previous minutes 27^th October 2025

• None

4. Finance (RH)     

• As at 31^st October 2025 the balance in the bank for HSBC was £108k, Barclays was £14.5k, 10.6k in the Owenians Alumni account, 7k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of £39.4k.

• PBU have paid their full football pitch rental £1,800 and Old Owens have part paid £1,400. Outstanding payments are due from Elizabeth Allen, Northaw, Roving Reporters, Stafford and Wingate (IB to chase).

• Football Foundation Grant (£12.3k) is still outstanding (AW stated that we should be receiving it shortly).

5. The Ground
   
   5.1 Ground (AW/IB/TL)     

• AW reported that the football pitches are doing well but matches were called off last Saturday and yesterday morning due to the amount of rain that the Ground received. AW stated that vertidrain and line cutting on the Ground will be scheduled and he will be looking to get water on the field in the spring.

      5.2 Water Treatment Plant (TL)     

• TL received a 1^st quote from Drain Control to replace our Water Treatment Plant with a new system. The quote given was £106k + VAT. TL received a 2^nd quote from Drain Control for the supply and installation of a Septic Tank only that would require cleaning every 7-10 days. The cost for this system is £84.2k + VAT. TL is awaiting a quote from ATAC Solutions but in the interim they will provide a monthly’ tankering’ (i.e. removal of waste) on the 24^th of each month at a cost of £500.
  TL is hoping to get further quotes and other options for the problem.

      5.3 Joshua Trees (IB)     

• IB informed the company that this project has been put on hold for the moment.

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (IB)

• IB reported that all 4 teams are doing Ok although the 3^rd XI are struggling a bit with players availability.

       6.2 OOCC Cricket Section (TL) 

• Junior indoor nets started on Monday 10^th November 2025, 5.30 pm at Mount Grace School (i.e. Gracewood Academy) and will continue until April 2026.

       Senior indoor nets will start in January 2026 until April 2026 at Chancellors School.

       The 1st XI has been drawn against Potters Bar in the T20 competition on 2^nd May 2026.

       6.3 Affiliated Clubs (MO)

• MO stated all PBU teams are Ok and they are having a ‘Hamper Day’ on Sunday 14^th

7. OOASC Membership (AH)     

                                      TOTAL MEMBERS     326

8. Old Owens Website (AH)

• The updated website is up and running and appears to be running smoothly with no issues. The website is using the latest versions of WordPress (6.8.3) and PHP language code (8.4) with the latest plugins running on the Web UK Media Ltd server (RH advised that the invoice for £545 + VAT for the work on the update has been paid).

• The statistics for the website as at 24/11/2025 are as follows:

  Last 7 days there were     714 visitors with    1,950 visits
  Last 30 days there were      4,100 visitors with    9,030 visits
  Last 90 days there were    11,400 visitors with  26,600 visits
  Jan to 24^th November 25   36,000 visitors with 106,100 visits

9. ZOO Club (AH)

• The balance in the account as at 24/11/2025 is £892.35.

             A draw was made at the meeting by SC.

            The winner is: RICHARD HATTRELL £50 (Ball No.7) 

10. AOB

• DW advised that 2026 was the 50^th Anniversary of the School in Potters Bar and it would be good if  the School and the Association could maybe do something together. Sian stated that she has been liaising with the School about doing events in the Clubhouse.

• The meeting agreed the need for more members to join the Committee especially younger members.

11. Date of next meeting

• Next meeting is scheduled for Monday 19^th January 2025, 7.30 pm at the Ground.

• Meeting ended at 45 pm.

Alan Hunter – OOASC Secretary
1/12/2025

There will be a meeting of the Full Committee on Monday 24th November 2025, 7.30 pm at Old Owen’s Sports Ground at the address above. 

Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters Arising from previous Committee meeting minutes 27^th October 2025

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)

• Water Treatment Plant (Tim Lane)

• Joshua Trees (Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)

• OOCC Cricket Section (Tim Lane)

• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary

Minutes of the Full Committee Meeting held on Monday 27th October 2025
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB),S.Clampitt(SC),Richard.Hattrell(RH), Rob Hattrell (RobH), A.Hunter(AH),
                          Paul Kennedy(PK),T.Lane(TL),M.Oakley(MO),K.Rowswell(KR), A.Ward(AW)

1. Apologies: A.Barlow,A.Battersby,H.Nemko,D.Webb

2. Manager (Sian Clampitt)

• Sian started her tenure of the Club as Manager on the 1^st September 2025. Sian reported that the net sales for September were £16.7k and for October the net sales currently is £21.9k and is happy with the deliveries and the beers that are on sale. Last Thursday the 23^rd October there was a School Band (i.e. Guess Who) that performed at the Club in which they performed in front of a packed captive audience. There is also a function on Friday 31^st October for ‘Kids Mini Disco Halloween Party’ to be followed by a band named ‘Lurcher’. Sian advised that there are several private functions that have been booked.
• Sian is in the process of sorting out the Association membership on the Club Control Till System so that paid members will get a membership card issued that will enable members to get a discount when presenting their card on purchases at the Bar. The membership card is blank on the back so Sian is considering obtaining a device to put a label on the back of the card with the Name of the member, membership no and a joining date. Sian aims to get all Membership Cards completed and ready for issue to members by the end of November. Any new members that join the Association via Sian, the payments will go into the OOASC Bar and Catering Limited account. Sian also requested the possibility of putting up a sign for membership to encourage non members to sign up.
   
• Sian advised that a new dishwasher will be required in the kitchen at some point.

3. Matters arising from previous minutes 11^th August 2025

•  Bar, Catering and Events Manager

• JLC left on 31st August 2025and was replaced on 1^st September 2025 by Sian Clampitt as the new manager. No money was owed by JLC to the Association on departure after taking into account the outstanding rent owed and the stock owned by JLC.  

4. Finance (RH)     

• As at 30^th September 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £103k, 10.6k in the Owenians Alumni account, 7k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of 48.7k but RH advised that there will be significant expenditure to follow.

• Padel Project Uk have paid £10.5k, the rental due in October 2025.
• Football Foundation Grant (£12.3k) is still outstanding (AW advised that TL will get an email to provide the statements and invoices to acquire the grant).
• IB advised that for football pitch hire 50% of the rental due is paid by the teams before Christmas.
• RH advised that all Trustees of the Association will have to do ID checks at some point.

5. The Ground

   5.1 Ground (AW/IB/TL)     

• AW reported that the seeding of the Ground was done at the right time. The Football pitches are in good condition but 2 of the goal mouths need looking at. The Cricket squares are also looking good.

• IB stated that Pitch 2 will need an investigation with regard to extending the dimensions. This will have an impact on the Cricket playing area and Mini Pitch 3 (IB &TL will investigate).

       5.2 Water Treatment Plant (TL)     

• The Water Treatment Plant Unit which is 40 years old is broken. TL is awaiting advice and quotes from Atac Solutions as to whether a fix or a total replacement to the Unit will be required (either way the expenditure will be substantial). In the interim Atac solutions will provide a monthly’ tankering’ (i.e. removal of waste) on the 24^th of each month.

       5.3 Joshua Trees (IB)     

• IB provided a quote of £1.4k inc VAT for the work required to the trees at the Ground. This has been put on hold for the moment and IB will inform the company who provided the quote.

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (PK)

• PK reported that the 3^rd XI are top of their league and the other 3 teams are doing Ok. He added that home fixtures for the teams have so far been sparse.

      6.2 OOCC Cricket Section (TL) 

• The 1^st XI is back in the Premiership next season after beating North Mymms in the play off.
  The 2^nd XI finished 5^th in Division 5A (P18 W8 L9 NR1).

            The 3^rd XI finished 4^th in Division 11 East (P16 W9 L6 NR1).

            The 4^th XI played Friendly matches on Saturdays and there was a Sunday Development XI.

• Junior indoor nets start on Monday 10^th November 2025, 5.30 pm at Mount Grace School.

Senior indoor nets will start in January 2026 at Chancellors School. 

      6.3 Affiliated Clubs (MO) 

• Nasco has stepped down as Chairman of Potters Bar United and has been replaced by Graham Blatch.
• There are 25 teams currently taking part in matches and the Club is looking to introduce an U8 boys team and a girls team.
• PK asked if the PBU could tidy up after matches (i.e. Flags, Ropes, Goals etc). He also reported that PBU kids were running around wild into neighbors areas and playing Football on the Padel Courts with no supervision from the parents. 

• Ian to send an email to Elizabeth Allen with regard to smoking in the changing rooms.

7. OOASC Membership (AH)     

                                      TOTAL MEMBERS         326

8. Old Owens Website (AH)

• The website is up and running. That is the good news but the bad news is that the website which is 16 years old needs to be  seriously upgraded as a lot of the features, coding and plugins on the website are becoming obsolete which makes the website unstable and liable to crash at any time. I discussed the situation with UK Media the developers of the website and who currently host and give support to the website on their server and asked for a quote to upgrade the website. The quote given is £545.00 plus VAT for remedial works to be undertaken /applied to the website to include all the current content and whatever else required to have the website running on the latest version of WordPress (i.e. 6.8.3) and on the latest version of the PHP language code (8.4) with the latest plugins to run on their server. Once the upgrade is completed the website will have a stable platform and no worries about the website becoming redundant in the foreseeable future. UK Media advised that a new website written from scratch to include all the content from the current website would cost circa £2.5k – £3k. 

The meeting agreed for me to get in touch with UK Media to go ahead and proceed with the upgrade of the current website for the quote price of £545 plus VAT.

• The statistics for the website as at 27/10/2025 are as follows:

  Last 7 days there were  1,284 visitors with    3,240 visits
  Last 30 days there were      3,902 visitors with    7,710 visits
  Last 90 days there were    10,861 visitors with  28,968 visits
  Last 365 days there were  37,294visitors with 113,324 visits

             P.S. The stats are significantly up on the statistics shown for the 11^th August 2025.

9. ZOO Club (AH)

• The balance in the account as at 27/10/2025 is £886.35 (A cheque for £67 owing to the Harold Moore Luncheon was sent to Sandyann Cannon for payment on 07/10/2025).

             A draw was made at the meeting by SC.

            The winner is: J. CARDALL £50 (Ball No.8) 

10. AOB
    

     10.1 Darts (SC)
 

      Food for visiting Dart teams on Wednesday nights is provided free of charge although there have been

       complaints about the food  provided. Takings for Dart nights will be monitored to see if these nights are viable.

11. Date of next meeting

• Next meeting is scheduled for Monday 24^th November 2025, 7.30 pm at the Ground.

• Meeting ended at 9.05 pm.

Alan Hunter – OOASC Secretary
31/10/2025

There will be a meeting of the Full Committee on Monday 27th October 2025, 7.30 pm at Old Owen’s Sports Ground at the address above. 

Agenda

1. Apologies for Absence
2. Managers update (Sian Clampitt)
3. Matters Arising from previous Committee meeting minutes 11^th August 2025

• • Bar, Catering and Events Manager

4. Financial update (Richard Hattrell)
5. Ground & Facilities update

• • Ground (A.Ward/Tim Lane/Ian Breeze)
  • Water Treatment Plant (Tim Lane)
  • Joshua Trees (Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)
8. OOASC Website update (Alan Hunter)
9. OOASC ZOO Club update (Alan Hunter)
10. AOB
11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary

Minutes of the Full Committee Meeting held on Monday 11th August 2025 at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:    Alex Barlow(AB), I.Breeze(IB), S.Clampitt(SC),J.Clark(JLC),Richard.Hattrell(RH), A.Hunter(AH),Paul Kennedy(PK),T.Lane(TL),M.Oakley(MO),K.Rowswell(KR), A.Ward(AW)

1. Apologies: A.Battersby,Rob Hattrell,H.Nemko,D.Webb

2. JLC update (John Clark)

• June & July bar and catering figures were down compared to 2024 due to not many functions and events taking place. There is a Quiz Night booked for the 15^th August and there will be several functions at the end of this month. There are also some functions booked from September onwards (John will advise SC). John reported that the Thai kitchen is now permanently closed and advised that the Old Owens Bar & Catering Sales document that he generates the figures from are on the Computer in the office and also added that the printer in the office might need replacing (The meeting thanked JLC for their presence, work and effort over the last 15 years spent at the Club).

       3. Matters arising from previous minutes 16^th June 2025

           3.1  Bar, Catering and Events Manager

           JLC will be leaving on 31st August 2025 to be replaced by Sian Clampitt(SC) appointed on the 16^th July 2025
           who will be our new Bar, Catering and Events Manager. Sian will start on the 1^st September 2025 (The
meeting thanked the sub-committee for conducting the interviews to appoint the new manager). Tim and Richard
advised that a new company OOASC Bar and Catering Limited has been set up and will have its own email address
and a laptop specifically for use for the new company. JLC is currently helping alongside Tim and Richard to obtain a seamless handover with Sian with regard to the current agreements and services that are used e.g. Till system, Beer Suppliers, Price List, Food, Staff, Internal Hire etc. There will be a new Till system installed by CLUB CONTROL that will be able to report on Stock, Sales, Income, Invoices, Membership etc. The Till system  is due to be installed on the 1^st September 2025 and will be card and cash to start with (The meeting thanked Tim and  Richard with additional help from JLC for all their work and effort so far with regard to implementing the new company and the various requirements that are needed).

4. Finance (RH)     

• As stated above RH has registered a new company OOASC BAR AND CATERING LIMITED with Companies House (reg. no.16598991) of which the Directors are TL, RH and AH. Currently awaiting the set up of a new Bank Account.

• Sian has agreed and signed a contract as Manager for OOASC BAR AND CATERING LIMITED and payments will be made by PAYE. Any staff employed will also have a contract and will also be on PAYE (Current staff Becky and Craig are interested in continuing working behind the Bar).
  Sian will also be renting and residing in the Bungalow. 

• RH provided Profit/Loss and Balance sheet accounts as at 31^st July 2025 (end of the Financial Year for the Association). As at 31^st July 2025 the income was £1.8k more than the income for the end of the financial year for 2024. The expenditure was £4.5k more than the expenditure for the end of the financial year for 2024. The depreciation figure of £10.9k shown on expenditure is for the Borehole.

• As at 31^st July the total balance in the bank accounts (i.e. HSBC and Barclays) was £88k, 10.6k in the Owenians Alumni account, £197k in the Bond and there was a surplus of income over expenditure of 13.4k.

• For football pitch hire, Roving Reporters and Elizabeth Allen still owe (IB to check).

• Football Foundation Grant (£12.3k) is still outstanding (AW to chase).

• RH to check any monies owing from JLC on his departure on the31st August 2025 taking into account the rent and any stock that JLC owns.

• TL advised that no payments can be made from the Barclays account but he can obtain bank statements.

5. The Ground (AW/TL)

    5.1 Ground (AW/TL)     

• AW stated that more rain is needed especially for the football pitches. The cricket squares have been performing Ok. The irrigation system needs to be used (AW to do).

• TL reported that the quote to replace the slabs at the back of the Barbeque area and part of the patio is £1.5k to include the cost of materials, labour and waste removal.

• Football Foundation Grant (£12.3k) is due to be received.

• Padel rental payment (£10.5k) is due to be received in October 2025.

• The Cricket season at the Ground ends on the 6^th September 2025 and work will ensue immediately to prepare the Ground for Football.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• Old Owens Football Club season started on the 9^th August with home matches being played at the University of Hertfordshire Sports Village in Hatfield.

• There will be 4 Old Owens teams playing in the Herts. Senior League this season (i.e. 1^st XI, 3^rd XI, 4^th XI and 5^th XI). There will be no 2^nd XI this season as the management and players have left.

• New nets are needed for the goals on the Football pitches.

• There is an issue with pitch 1 not being big enough (i.e. 4 metres short) which will be looked at to provide a solution.     

       6.2 OOCC Cricket Section (TL)

• 1^st XI, 2^nd XI, 3^rd XI, 4^th XI and Sunday XI are all still competing in matches but Junior matches have finished for the season. Availability of players for matches in recent weeks has been a problem.

• The 1^st XI is currently in 2^nd place in the Championship of the Herts. Cricket League and will play the 2^nd from bottom team in the Premiership in a play-off if they finish 2^nd.

  The 2^nd XI is currently in 5^th place in the Div 5A of the Herts. Cricket League.

  The 3^rd XI is currently in 4^th place in the Div 11 East of the Herts. Cricket League.

  The 4^th XI and Sunday XI play Friendly matches.

      6.3 Affiliated Clubs (MO) 

• MO reported that Potters Bar United have finished their tournaments at Elm Court as part of the 50^th Anniversary of the Club which was very successful.

• Matches for the season will kick off on the 13^th

• Matches on a Saturday and Sunday will kick off at 10 am. MO has asked if it is possible for the Club to be open between 9.15 am and  30am to offer tea, coffee and breakfast.

7. OOASC Membership (AH)     

                                         TOTAL MEMBERS         494

8. Old Owens Website (AH)

• The website was lost for a few weeks due to the expiry of the domain name (i.e oldowens.com) on the 7^th July 2025 and the cancellation of the website hosting which was all under the name of Sally Tanner. After repeated contact with IONOS by email and telephone I have managed to get the account in my name with a new contract and reinstatement of the domain name at a cost of £1 for 6 months followed by £16 for the remaining 6 months for web hosting and £16 for the year for the domain name and safeguarding of the domain. The website is now back up and running smoothly and is updated as and when.

• The statistics for the website as at 11/08/2025 are as follows:

  Last 7 days there were     519 visitors with    1,435 visits

  Last 30 days there were      1,205 visitors with    3,405 visits

  Last 90 days there were      6,795 visitors with  33,697 visits

  Last 365 days there were  33,075visitors with 103,207 visits

             P.S. In the last 30days visitors and visits statistics are down due to the holiday period.

9. ZOO Club (AH)

• The balance in the account as at 11/08/2025 is £939.85 (includes £67 owing to Harold Moore Luncheon).

             A draw was made at the meeting by AB.

            The winner is: GRACE ROWSWELL £50 (Ball No. 4)

• Sandyann Cannon has asked if the Zoo Club account can be used again to collect payments for the Harold Moore Luncheon scheduled for the 19^th October 2025 at the School (The meeting agreed).      

10. AOB
    

      10.1 School Update (AB) 

• The Lashings event on 17^th July 2025 went well and was very successful with regard to the profit made. Further details are currently being finalised to establish the exact profit.

• A road is currently being put in on the School premises before the knocking down of the Sports Hall in October 2025.

• An Alumni newsletter is to be produced and sent out in Sept/Oct 2025.

• TL asked if it was possible to contact University leavers to make them aware of the Association and the Club at the Ground for membership. AB asked if we could produce some sort of flyer advertising the Association and the Club to send out to the leavers as well which may help.

• AB to liaise with Sian with regard to organising School events.

      10.2 JLC Gift (TL)

• TL stated that the Association should organise a leaving gift to John and Lynn (circa £150 each). Various options as to the gift to be given will be investigated.

11. Date of next meeting

• Next meeting is scheduled for Monday 6^th October 2025, 7.30 pm at the Ground.

• Meeting ended at 21.10 pm.

There will be a meeting of the Full Committee on Monday 11th August 2025 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John Clark)

3. Matters Arising from previous Committee meeting minutes 16th June 2025

• • Bar, Catering and Events Manager 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (A.Ward/Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
    • • School Update (Alex Barlow)

           

11. Date of Next Meeting – TBC

Minutes of the Full Committee Meeting held on Monday 16th June at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:  Richard.Hattrell(RH), Rob Hattrell (ROH), A.Hunter(AH), H.Nemko(HN), M.Oakley(MO), T.Lane(TL),                          A.Ward(AW)

1. Apologies: A.Barlow, A.Battersby, I.Breeze, J.Clark, K.Rowswell, D.Webb

2. JLC update (John Clark)

• John Clark not present so no report was given.

      3.  Matters arising from previous minutes 14^th April 2025

      3.1 JLC Contract 

• JLC contract is not being renewed so JLC will be leaving on 30^th August 2025. TL put an advert on Indeed for the position of Bar, Catering & Events Manager and has received a response from around 60 applicants which has been vetted and trimmed. The first interview by the sub-committee took place today and the signs are encouraging from the applicant interviewed. Other interviews will be conducted as soon as possible so that a final decision for the position can be made by early July to enable any processes required for the takeover  is completed before JLC departure.

4. Finance (RH)     

• RH provided Profit and Loss and Balance Sheet accounts as at 31^st May 2025.
• As at 31^st May 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £96k, 10.6k in the Owenians Alumni account and a surplus of 12.9k. The Bond was £197k.

• For football pitch hire, Roving Reporters owe circa 2k. Elizabeth Allen sent a cheque for their pitch hire (cheque needs to be located). Cricket pitch hire monies will come at a later date.
• Football Foundation Grant (£12.3k) is expected (AW has submitted and waiting sign off).
• RH to check monies owing from JLC before departure.
• RH advised that Companies House will be asking for proof of ID for our Directors (RH to write to Bill Hamilton –Hinds to inform him about his Director status).
• RH estimates that there will be a circa of £67k in the HSBC and Barclays accounts at the 31^st July 2025 (i.e. end of year).
• RH and TL to check out the Bank Mandates.

      5.  The Ground (AW/TL)

      5.1 Ground (AW/TL)     

• Spring renovations have been done except for seeding as the ground is too dry.  Apart from that the Ground is doing Ok.

• Acquired a 25k litres water tank which will be used for irrigating the Ground.
• TL is getting quotes to replace the slabs at the back of the Barbeque area and  for part of the patio.

6. OOASC Sports Clubs

       6.1 OOFC Football Section

• The start of the 2025-6 Football season will commence at the Ground on13th September 2025.

       6.2 OOCC Cricket Section (TL)

• 1^st XI, 2^nd XI, 3^rd XI, 4^th XI and Sunday XI are all competing in matches. The 1^st XI is currently unbeaten. The 4^th XI is entertaining VRA Amsterdam C.C. this Saturday at the Ground to be followed by a Barbeque.

• Junior training is on Mondays and Adult training is on Tuesdays and Thursdays.

• 60 juniors have enlisted with both boys and girls featuring in U9, U11 and U14 teams. Junior matches are on Sundays and weekdays.

        6.3 Affiliated Clubs (M O)

• MO reported that Potters Bar United are currently playing in tournaments at Elm Court as part of the 50^th Anniversary of the Club. They have 27 teams and are planning to have a 4th girl’s team next season and are currently busy signing players.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is updated as and when necessary and is running smoothly.

  The statistics for the website as at 16/06/2025 are as follows:

  Last 7 days there were     743 visitors with   1,271 visits
  Last 30 days there were      2,540 visitors with   8,858 visits
  Last 90 days there were    8,477 visitors with 26,817 visits
  Last 365 days there were  32,926 visitors with 90,881visits        

9. ZOO Club (AH)

• The balance in the account as at 16/06/2025 is £965.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by HN.

            The winner is: BRIAN CLIFTON £50 (Ball No. 2)

10. AOB

      10.1 DAOS Report (HN) 

• Tendering for the new Sports Hall design next week.
• Sixth Form event at Owens Sports Ground on Tuesday 24^th
• Visitation at the School on Wednesday 16^th July 2025.

• Tables are selling well for the School v Lashings Cricket match on 17^th July 2025. Raffle and Auction prizes are welcome. T20 match commences at 4 pm. Flyers distributed.
• School open day on 17^th July 2025from 2 pm to 4pm.
• Harold Moore Luncheon on Sunday 19^th October 2025 at the School (Can also do a Tour of the School).
• Royal Festival Hall Concert on Tuesday 3^rd March 2026 to celebrate 50^th anniversary of the School in Potters Bar.

11. Date of next meeting

• Next meeting is scheduled for Monday 11^th August 2025, 7.30 pm at the Ground.

• Meeting ended at 8.40 pm.

There will be a meeting of the Full Committee on Monday 16th April 2025 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 14th April 2025

• • JLC Contract 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
    • • School Report

           

11. Date of Next Meeting – TBC