OOASC Full Committee Meeting 30th March 2026 – Minutes

Minutes of the Full Committee Meeting held on Monday 30th March 2026
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:  I Breeze(IB),S.Clampitt(SC),Richard Hattrell(RH),A.Hunter(AH), 
                         T.Lane(TL),M.Oakley(MO),K.Rowswell(KR)

    1. Apologies: A.Barlow,A.Battersby(AB),Rob.Hattrell,P.Kennedy,H.Nemko,A.Ward,
                           D.Webb

2. Manager (Sian Clampitt)

• Sian reported that business was going well and the takings from between September 2025 to February 2026 amounted to £105k (JLC takings for the similar period in 2025 was £93k).

• Events are being organised and Sian will advise when confirmed. Parties are fully booked for Saturdays.

• A new Bar set up at the front is in operation. Considering changing wines (Majestic) and a meet with Heineken to change the Fridge.

• Kitchen needs sorting out. There have been outside enquiries with regard to using the kitchen. A dishwasher is still required.

3. Matters arising from previous minutes 19th January 2026

        Football Club Name Change (AB)

        The action to be followed from the discussion at the meeting on 19^th January was not
        included in the Minutes in that IB agreed to take the points discussed to Owens
        Football Club and report back at a future OOASC Committee meeting.

        The points discussed at the meeting on 19^th January were as follows:

        a) The Football Club name change proposal wasn’t presented to the OOASC
             Committee before the change.

        b) It was stated that the name change was to encourage an influx of new players by
             getting rid of ‘Old’. It was pointed out that numbers for OOFC have risen and fallen
             in their history regardless of the Club name and OOFC was one of the branches in
             which the OOASC seeks to achieve its core aims of supplying social and sporting
             opportunities for the Old Boys and Girls of the School.

         c) The Football Club is not an independent body. It is an affiliated Club that has a seat
              on the OOASC Committee with voting rights and receives subsidised rates for hiring
              pitches and funding from the OOASC for the facilities. The Football Club would not
              exist without the OOASC.  

4. Finance (RH)     

• As at 28^th February 2026 the total balance in the bank for HSBC & Barclays was £104.9k, 10.6k in the Owenians Alumni account, 0.5k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of £26.3k.

• Receipt of the Football Foundation Grant (£12.3k) is still outstanding.

• Total cost of the Water Treatment Plant installation is £86,250. A deposit of £21,250 has been paid. RH will be looking to pay the balance from the HSBC account and a drawdown amount from the Bond.

• Monies for hiring the Football pitch is owed by Roving Reporters and Enfield (written off).

5. The Ground 

       5.1 Ground (AW/IB/TL)     

• IB reported that the Ground is doing Ok. AW to do spring renovations and the water feature will be looked at to get it up and running. Cricket preparations for the ground has started.

       5.2 Water Treatment Plant (TL)     

• The Water Treatment installation and works should be completed in the coming week(s) at a cost of £86,250. The ground where the plant has been installed is now flat and AW will need to reseed the area. Erecting fencing around the area is required and an enquiry will be made as to whether any grants can be obtained for erecting fencing.

• As a result of the ground being levelled there is a possibility that the cricket pitch and football pitch size can be extended.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (IB)

• IB reported that the pitches have improved with the change to the weather. The 3 teams are doing Ok in their respective divisions but not doing great on player numbers. However the Club is seeking to get 4 teams out for next season.
• Last home fixtures at the Ground are on the 11^th April.

       6.2 OOCC Cricket Section (TL) 

• Junior indoor nets currently take place on Mondays at Mount Grace School with outdoor nets starting 6^th April at 5.30 pm. Senior indoor nets currently take place on Tuesdays from 8pm at Chancellors School with outdoor nets starting on 21^st April at 6 pm.

• ‘Working Party’ at the Ground for preparation for Cricket season is on 18^th and 19^th April starting at 9 am.
• The 1^st and 2^nd XI have friendly matches away to Winchmore Hill on 24^th April and the 1^st XI have a T20 competition away on 2^nd May starting at 10 am and there will be an internal Club match at the Ground on that date.  
• Rosslyn C.C. will not be hiring pitch 2 on Sundays for this season so we will seek to hire out the vacant dates.

• The Cricket Club has organised an evening with Sir Curtly Ambrose and Courtney Walsh on Saturday 13 June 2026 at 8 pm (Tickets are on sale).

       6.3 Affiliated Clubs (MO) 

• MO stated all PBU teams including 5 girls team are running smoothly and all matches are being played.
• MO asked if pitch 2 could be brought back to the correct size (A check will be made to see how much this pitch has been used during the season).
• MO enquired about Association Membership for PBU. He was informed that annual membership is £22, entitles a 10% discount on drinks at the Bar and there is reduced hall hire for events (Must be a member for a year for Hall hire). MO to inform and discuss with PBU.
• The meeting asked if PBU can get any grants for using our pitches. MO to check it out.

7. OOASC Membership (AH)     

                    TOTAL MEMBERS             408

8. Old Owens Website (AH)

• The updated website is running smoothly with no issues.

      The statistics for the website as at 30/03/2026 are as follows:

       Last 7 days there were          2.85k visitors with      3.72k visits
       Last 30 days there were         9.7k visitors  with      13.7k visits
       Last 90 days there were       29.7k visitors with       34.3k visits

       9. ZOO Club (AH)

• The balance in the account as at 30/03/2026 is £872.35.

       A draw was made at the meeting by MO.

       The winner is: J. CARDALL £50 (Ball No.8)     

10. AOB

       10.1 School update (Alex Barlow)

• Alex will provide an update for the next meeting.
         

11. Date of next meeting

• Next meeting is scheduled for Monday 1^st June 2026, 7.30 pm at the Ground.
• Meeting ended 21.00 pm.

      
Alan Hunter (OOASC Secretary) 05/05/2026

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