OOASC Full Committee meeting 21st October 2024 – Minutes

Minutes of the Full Committee Meeting held on Monday 21st October 2024
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

      In attendance:  I.Breeze(IB), John Clark(JC), P.Kennedy(PK), A.Hunter(AH), M.Oakley(MO), T.Lane(TL),
                               K.Rowswell(KR), A.Ward(AW)

1. Apologies: A. Barlow, Ed Clark, Richard Hattrell, Rob Hattrell, H.Nemko, D.Webb
    

2. JLC update (John Clark)

• JC reported that the Bar and Food takings for August and September were up compared to last year and it appears that more people are now coming out from home. The Quiz night and Elvis night events were both well attended and another Quiz night for Saturday 14^th December has been booked. He added that Potters Bar F.C. is currently closed for building works so we might get some customers from there.

         JC stated that a new Tea urn has been installed in the kitchen and that there will be
         no bonfire night at the Club this year, but there should be the normal opening hours
         for Christmas and the dates for opening hours for both Christmas and New Year will
         be advised.

• Padel Tennis bookings are still going Ok.   

3. Matters arising from AGM minutes 23^rd September 2024

• Election of Chairman and Vice Chairman 

• Tim Lane was proposed for the Chairman position of the Association by IB and seconded by PK. The votes by members present were unanimous in favour.

• Ian Breeze was proposed for the Vice Chairman position of the Association by KR and seconded by TL.The votes by members present were unanimous in favour. 

• Succession Plan 

• A strategy for recruiting more Committee members and to move the Club forward in the future needs to be looked at.

• New Directors

• Two Directors (i.e. Vincent & Sally Tanner) resigned at the AGM so the need for replacements to be found. TL stated that there is no requirement for a Director to be a Committee member and added that if anyone has any ideas who might be interested please shout.

• Alumni/School Report (AH)

• Alex Barlow is the new Alumni and Fundraising Officer at the School and was voted on to the Association Committee at the AGM as a member. The Association looks forward to working together with Alex. 

• The Harold Moore Luncheon for all Old Owenians and Staff  from the Islington Girls’ and Boys’ schools and from the Potters Bar school is scheduled for Wednesday 30^th October 2024 at  Le Petite Auberge, 12 Heddon Court Parade, Cockfosters, Herts, EN4 0DB, 12 pm for Lunch at 1 pm. The cost is £42 (3 course meal and wine). The organiser is Sandyann Cannon.

4. Matters arising from previous minutes 12^tt August 2024

• None

5. Finance (RH/AH/IB/TL) 

      AH delivered the report produced by Richard Hattrell to the meeting in his absence.

• RH produced a Profit and Loss and Balance Sheet as at 30^th September 2024. He summarised that the profit is in a healthy state due to invoices for Cricket, Football and the Car Park. As at 10^th October 2024 payments from Chas Storer (£2,200), Old Owens C.C. (£4,300) and JLC Owens (£3,580.76) have been received. The largest expense was for renovation work after the Cricket season finished and preparation for the Football season (£5,558).

• As at 30^th September 2024 the balance in the HSBC account was £64.1k and as at 31^st July the balance in the Barclays account was £11.5k.

• IB has sent out the invoices for Football ground hire. Enfield Youth owed £150 for last season but this has had to be written off.

• TL stated that Sri Lanka Cavaliers have paid £1,500 for last season pitch hire for Cricket but still owe £1,100 and Rosslyn C.C. owe £2,290.

• TL reported that he has received a new cheque book for the Barclays account.

       6.  The Ground 

       6.1 Ground  (AW/TL/IB)   

• The Cricket Square renovations have been done but IB pointed out that the bowling ends need to be reseeded and levelled.

• The work required for the Herts. Senior County League (Premier Division) for Pitch 1 (i.e. Tension rope, spectator barrier, sockets etc) has been completed and Football has commenced.
• PK and Ed Clark have been clearing the ditch of brambles etc. (Footballs have been hard to retrieve or find).

• IB will check all the trees around the Ground (Might need a Tree surgeon if any of the Trees are a major problem).

• AW reported that he is awaiting delivery of the Worm treatment for the Ground which is due shortly and work will commence immediately when conditions suit. Vertidraining will be done as well.
• AW has completed and submitted the pitch report requiredfor the next Football Foundation grant due (£12.3k). AW to liaise with TL to send relevant invoices, statements etc. to back up the submitted pitch report. 

• AW reported that Ed Clark will be leaving his position as Groundsman on 8^th November 2024. AW advised the meeting that Ed’s position will be covered by him and other personnel.

       6.2 Electrical Installation (TL)

• TL to chase Gus Tayler (Electrical Contractor) to start the electrical works required (circa £6.8k).       

7. OOASC Sports Clubs

       7.1 OOFC Football Section (PK/IB)

• PK reported that all 5 Owens XI’s are up and running for the season and are doing Ok. The 1^st XI are still in a Cup and the 5^th XI have received sponsorship (£2k).
• PK stated that there is a need for new goal nets for pitches 2, 3 and 4 (The Association agreed to cover the costs).
• Jon Robinson from the Football Club has been voted on to the Committee of the Herts. Senior County League as a Club representative.

       7.2 OOCC Cricket Section (TL) 

• Junior nets will start at 5 pm on Monday 11^th November 2024 at Mount Grace School, Potters Bar.

• The Cricket Club Dinner is Friday 29^th November 2024, 7.30 pm.at the Ground.
• The Cricket Club will have a Sunday team next season, which means that Sri Lanka Cavaliers will have to share the Ground on Sundays.

       7.3 Affiliated Clubs (Malcolm Oakley) 

• MO reported that Potters Bar United have 25 boy teams and 3 girls teams. He added that at one stage a few of the teams were going to fold due to a shortage of numbers but the situation was remedied.

8. OOASC Membership (AH)     

9. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary.

  The statistics for the website as at 21/10/2024 are as follows:

  Last 7 days there were 1,091 visitors with 2,692 visits
  Last 30 days there were 2,566 visitors with 7,033 visits
  Last 90 days there were 6,101 visitors with 17,869 visits
  Last 365 days there were 24,336 visitors with 69,185visits

           (Note: The figures above are well up on the statistics shown on 12/08/2024).

10. ZOO Club (AH)

• The balance in the account as at 21/10/2024 is £891.85.

             A draw was made at the meeting by KR.

             The winner is:  ANNA WELSFORD £50 (Ball 9)

• The account is currently being used for payments to the Harold Moore Luncheon scheduled for Wednesday 30^th October 2024 (Sandyann Cannon the organiser asked for permission to use the account as before to receive payments made).

11. AOB 

       11.1        JLC Contract needs to be reviewed before the next Committee meeting.     

12. Date of next meeting

• Next meeting is scheduled for Monday 9^th December 2024, 7.30 pm at the Ground. 

Meeting ended at 20.55 pm.

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