Minutes of the Full Committee Meeting held on Monday 15th April 2024
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB), Ed Clark(EC), Richard Hattrell (RH), A.Hunter(AH), P.Kennedy (PK),  T.Lane(TL),
                          K.Rowswell(KR), A.Ward(AW)

1. Apologies: John Clark(JC), Rob Hattrell, H.Nemko, M.Oakley(MO), K.Rowswell, V.Tanner,
                     D.Webb 

2. JLC update (Ed Clark)

• EC reported that Bar and Food takings in March were very good due to the various functions held i.e. Darts Tournament, Poker Nights and 40 & 50’s birthdays). The Club is open 7 days a week and Padel Tennis is helping and hopefully bookings will increase when the weather warms up. Halil the Chef has been unwell so JC has been doing cooking duties in the kitchen for the past 3 weeks.
• EC will advise on the functions coming up.
• TL stated that teas will be required for Umpires and Scorers during the forthcoming Cricket Season.
    

3. Matters arising from previous minutes 5th February 2024

• None

4. Finance (TL)

• Richard reported that the finances are in a healthy position and as at 31^st March 2024 there was a surplus of £35.6k. There is currently£109.8k in the HSBC account, £11.2k in the Barclays account,  £10.6 in the Owenians Alumni account and the bond is valued at £194k.
• Football pitch hire outstanding payments are as follows:

  Northaw £3,696
  Elizabeth Allen £1,549
  Enfield Youth £150

• TL pointed out that monies will be needed for an Air Condition Unit (£3.1k + VAT) and for Ground materials.

5. The Ground (AW/TL/IB)

   5.1 Pitches Condition (TL/AW)     

• Old Owens F.C and some of the other football clubs that pay rental have complained about the standard and quality of the pitches at the Ground during this season. The Football Club highlighted that pitch drainage has been particularly bad. AW is convinced that the condition of the pitches have been affected by worm casts and the first priority would be to get rid of the worms (circa 4K) and then proceed with other works required to improve pitch conditions. AW will produce a report of the tasks required for the pitches at the Ground. The Football Foundation which has given us grants has produced guidelines for Ground works that can be followed. There is also the possibility that we might be able to getting funding for drainage works and machinery (This will be investigated).
• At the meeting the Committee agreed that it would look at investing monies that might be required for work on the pitches.

5.2 Pitches Extension (IB)     

• Old Owens F.C 1^st XI will be promoted to the Herts League Premier Division for next season and as a result Pitch 1 needs to be extended from the current measurement of 100 yards by 68 yards to a minimum of 110 yards by 70 yards. A representative from the Herts League will be invited by the Football Club to come and have a look and advise what is required to be done to Pitch 1 (The changes required should hopefully not affect the Cricket outfield).      

5.3 Padel Tennis Project (TL) 

• Padel Tennis is doing Ok despite the weather but the Lease has not been signed as yet.

6.  OOASC Sports Clubs

 6.1    OOFC Football Section (PK/IB)

• PK reported that in the Herts Senior County League, Owens 1^st XI is currently top of Division 1 and will be promoted to the Premier Division. The 2^nd XI has won Division 2 and will be promoted to Division 1. The 3^rd XI is currently 2^nd in Division 5 and will be playing against Elizabeth Allen in the Greg Cup Final at Hitchin. The 4^th XI is 4^th in their Division in the SAL.

• PK stated that there will be a discussion with PBU as to whether their U18 side who finish this season would like to come and maybe form an Old Owens 5^th XI team.

• PK stated that Football at the Ground will end on Saturday 20^th April 2024 and the Football Dinner will be Friday 17^th May 2024 at the Ground. 

6.2    OOCC Cricket Section (TL)

• Winter Nets for the Junior and Senior sections ends on the 16^th Junior nets outdoor will commence on Monday 22^nd April at the Ground.

• The Tour to St. Lucia (as part of the Cricket Club 100^th anniversary in 2024) that commenced on the 17^th February for 8 days was a success and was thoroughly enjoyed by the 34 individuals that toured. Two 40 over matches (1 won & 1 lost) and a 30 over match (won) were played. 

• There will be a working party organized for the Ground when the goals are taken down on the 27th April. 

• There is a ‘Family Day’ starting at 10.00 am plus an Inter Club Game at 1.00 pm on Saturday May 4^th. The 1^st XI is playing Hoddesdon XI at 1.15 pm at Hertford C.C. (T20 competition with Hemel Hempstead, Hertford & Hoddesdon). The Herts League season starts on Saturday 11th May. 

• Fixtures organized for the Cricket Week in July 2024 to celebrate the 100^th Anniversary are as follows:

  Reepham C. (Sunday 7^th July)
  Nomad C.C. (Tuesday 9^th July)
  The School (Wednesday 10^th July)
  MCC (Thursday 11^th July)

6.3    Affiliated Clubs (MO) 

• No report from PBU as MO was absent from the meeting.

7. OOASC Membership (AH)     

     Note: Old Owens C.C. members will pay their subscriptions when due during the Cricket season.                                 

8. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary. The statistics for the website as at 15/04/2024 which are up on the statistics for the 05/02/2024 are as follows:

  Last 7 days there were 947 visitors with 1,957 visits
  Last 30 days there were 2,951 visitors with 6,425 visits
  Last 90 days there were 6,181 visitors with 16,402 visits
  Last 365 days there were 19,365 visitors with 64,716 visits

• An outstanding annual invoice for £201.60 issued by Web UK Media Ltd in November 2023 for the hosting of our website has been paid.

  9. ZOO Club (AH)

• The balance in the account as at 15/04/2024 is £969.35 (which includes £55 owing to the Harold Moore Luncheon Account).

A draw was made at the meeting by AW.

The winner is:

Richard Hattrell £50 (Ball 7)

10. AOB 

       10.1 An AGM meeting is required to be scheduled.          

11. Date of next meeting

• Next meeting is scheduled for Monday 10th June 2024, 7.30 pm at the Ground.

 Meeting ended at 21.15 pm.

There will be a meeting of the Full Committee on Monday 15th April 2024 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters arising from previous minutes 5th February 2024

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Pitches Condition (Tim Lane)
• Pitch 1 Extension Works (Ian Breeze)
• Paddle Tennis Report (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 5th February 2024 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:  I.Breeze(IB), John Clark(JC), Richard Hattrell (RH), A.Hunter(AH), P.Kennedy(PK), M.Oakley(MO),
                        T.Lane(TL), K.Rowswell(KR), A.Ward(AW)

1. Apologies: E.Clark, Rob Hattrell, H.Nemko, V.Tanner, D.Webb
    

2. JLC update (John Clark)

• JC reported that takings in December were good but January takings were affected by football matches being called off due to the weather. Padel Tennis and another dartboard area installed have increased the number of personnel coming into the Club. He stated that regulars are attending on a Sunday and Wednesday for Padel Tennis.
• There are bookings in March for an Elvis night and a Quiz night and JC is aiming to book party functions once a month.

3. Matters arising from previous minutes 11th December 2023

• None

4. Finance (TL)
   

• Richard presented figures for Profit and Loss and the Balance Sheet. As at 5^th February 2024 there was £77.2k in the HSBC bank account, £11.1k in the Barclays account and £10.6 in the Owenians Alumni account. As at that date there was a surplus of £23.5k.

• Football pitch hire payments are to be checked and chased.
• Payments for Ground Valuation, Water Bill and Outdoor Cricket Net are to be made.

5. The Ground (AW/TL/IB)     

• AW reported that the Ground is in fairly good condition despite the issues with the drainage. AW advised that Pitch 3 could do with digging a hole to check the drainage. The other pitches need looking at as well. AW thinks the problems with the condition of the Ground are due to worm casts. AW will complete the report to obtain the next grant of £18k from the Football Foundation and will enquire if any other grants are obtainable for work on the Ground.
• AW stated that the Spring Renovations will start on 22^nd April and the work to be done (i.e. mowing, scarifying, aeration, topsoil, seeding etc.) will be ‘aggressively’ performed .
• AW will liaise with Jon Robinson from the Football Club to invite representatives from the Herts Senior County League to come and advise what requirements will be needed for Pitch 1 if Owens 1^st XI get promoted to the Premier Division.
• AW stated that all the goal posts will need replacing at some point. A set is currently being borrowed from the School.
• TL advised that the Valuation of the Ground has been completed.

• TL stated that the Borehole installation has helped to reduce the Water Bill.     

• IB received a quote of £1,050 (inc. VAT) for the work required for cutting the trees. Another quote will be obtained on Friday 9^th        

       5.1 Padel Tennis Project (TL)

• Padel Tennis is doing okay despite the weather. The first rent due of £2k from Padel Tennis UK is still outstanding due to awaiting Valuation of the Ground which has now been completed.
• JC to liaise with Padel Tennis UK with regard to Electricity charges.

6. OOASC Sports Clubs

        6.1    OOFC Football Section (PK/IB)

• PK reported that in the Herts Senior County League, Owens 1^st & 2^nd teams are top of their respective Division and the 3^rd team is 2^nd in their Division but have won all their games. The 4^th XI is 4^th in their Division in the SAL.

• IB & PK have used the Astro that was removed from  the Padel Tennis Courts to line the area surrounding the dug outs on Pitch 1.

• PK stated that Football at the Ground will end on Saturday 20^th April 2024 and the Football Dinner will be Saturday 27^th April 2024.

       6.2    OOCC Cricket Section (TL) 

• Winter Nets are in full swing for the Junior and Senior sections.

• The Tour to St. Lucia (as part of the Cricket Club 100^th anniversary in 2024) commences on the 17^th February for 8 days. There will be a party of 38 travelling and fixtures consist of 2 x 40 overs and 2 x T20 overs matches. 

• There will be a Cricket Week in July 2024 to celebrate the 100^th The fixtures organised are as follows:

  Reepham C.C. (Sunday 7^th July)
  Nomad C.C. (Tuesday 9^th July)
  The School (Wednesday 10^th July)
  MCC (Thursday 11^th July) 

• Fixtures in 2024 for the 1^st, 2^nd and 3^rd teams in the Saracens Herts League have been published. The season starts on the 11th May 2024. 

• The School charged us £1,200 (inc. VAT) for the purchase of their Outdoor Cricket Net.

      6.3    Affiliated Clubs (MO)

• MO reported that PBU is running smoothly. There are 24 teams over all the age groups including a girl’s team. They are trying to get a 2^nd girls team together.  

7. OOASC Membership (AH)     

     P.S. AH to liaise with Jon Robinson with regard to payment of the Football Club subscriptions.

8. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary. The statistics for the website as at 5/02/2024 are as follows:

  Last 7 days there were 353 visitors with 1.048 visits
  Last 30 days there were 1,470 visitors with 5,213 visits
  Last 90 days there were 4,259 visitors with 15,709 visits
  Last 365 days there were 19,213 visitors with 69,981 visits

9. ZOO Club (AH)

• The balance in the account as at 05/02/2024 is £1,029.35 (which includes £55 owing to the Harold Moore Luncheon Account).

            A double draw was made due to no draw being made at the meeting on 11/12/2023.

            The winners are:
            Richard Hattrell £50 (Ball 7)
            Valerie Cross £50 (Ball 20)

10. AOB 

       10.1 Congratulations to Hannah and the School for their ‘Outstanding Ofsted’
                 achievement. 

11. Date of next meeting

• Next meeting is scheduled for Monday 1^st April 2024, 7.30 pm at the Ground.

 Meeting ended at 21.15 pm.

There will be a meeting of the Full Committee on Monday 5th February 2024 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John Clark/Ed Clark)

3. Matters arising from previous minutes 11th December 2023

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Ground (Tim Lane/Ian Breeze)
• Paddle Tennis Report (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 11th December 2023 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:  I.Breeze(IB), A.Hunter(AH), P.Kennedy (PK), M.Oakley(MO), T.Lane(TL), K.Rowswell(KR),
                        John Clark

1. Apologies: E.Clark, Richard Hattrell, H.Nemko, V.Tanner, D.Webb 

2. JLC update (John Clark)

• Takings in October and November have been down due to the weather and football matches being cancelled. December takings are looking good. Had a Quiz Night last Friday which was well attended and there is a function this weekend due to be attended by personnel from South Herts. Golf Club.
• There are no Bookings until the New Year. The Club will be open on Christmas Day and maybe Boxing Day (days and times to be confirmed).
• Flat roof repair to the Bungalow has been completed (John is now living in the Bungalow). 2-3 panels require repairs to the Bungalow fence.  

3. Matters arising from previous minutes 16th October 2023

• None

4. Finance (TL)
   

• In the absence of Richard due to illness, TL reported that as at 11th Decenber 2023 there was £77.1k in the HSBC bank account, £11.1k in the Barclays account, £10.6k in the Owenians Alumni account.
• JLC rental payments are up to date.

• IB has sent out the invoices for Football pitch hire.
• Richard will produce current financial statements for distribution to the Committee.

5. The Ground (TL/IB)     

• Renovations to the ground were done 6 weeks late which has affected the condition of the Ground. There is no drainage on one side of Pitch 3 which has caused the pitch to be boggy on that side. Drainage of the ground will be investigated to sort out the problem.
• The Cesspit has been fixed and the Car Park lights have been done.
• The Football Foundation application has been submitted for the next grant of £18K. We are awaiting approval.
• A Valuation of the Ground is required at some point (probable cost 0.5k to 1k).

      5.1 Tractor (IB)

• IB pointed out that the Tractor requires serious investigation with regard to repair and was allocated up to £500 to do so by the meeting. Other Ground equipment also requires checking i.e. Quadraplay, Gang Mowers, Rollers etc.

      5.2 Car Park Charges (IB)

• IB stated that our Car Park Charges should be looked at as other establishments in the area are charging more that we do for parking. The Paper yard currently pays us £2400 a year and the Wood yard £1200 a year and these charges have not been increased for a long time.

      5.3 Cutting Back Trees (IB)

• IB stated that the trees behind the sightscreen on Cricket pitch 1 and the Padel Tennis Courts needs to be cut back by 2-3 metres in height as they are too tall (IB will get quotes from 3 tree surgeons).        

      5.4 Padel Tennis Project (TL)

• Padel Tennis is slowly taking off despite the weather. There was a problem with the surface of the Courts which has now been relaid and the Courts are now back in use. There will be a Christmas Padel Tennis tournament at the Ground on Sunday 17^th December 2023 starting at 10 am.
• The Padel Courts are free for use by the School on a Wednesday between 2-4 pm. 

• Padel Tennis UK will pay the 1st rent due of £2k when the legal paperwork has been completed.

• A few Padel Tennis players have become new members of the Association.

      5.5 New Cricket Net (TL)

• TL received 3 quotes for installing the cricket net(s) alongside the Padel Tennis Courts. A best quote of 21.6K (inc. VAT) for a single net and £32.4K (inc. VAT) for 2 nets was discussed. It was decided that the option of 2 nets would be best as we could hire any of them out. The Nets are enclosed and lockable and each measure 34m x 10m.
• The Cricket Club will also be obtaining the outdoor Cricket Net that is available from the School. A working party from the Cricket Club will dismantle the Net at the School and relocate the Net to Old Owens Sports Ground in February 2024. 

6. OOASC Sports Clubs

       6.1    OOFC Football Section (PK)

• PK reported that Owens 1^{st ,} 2^nd & 3^rd teams are doing well in the Herts Senior County League on Saturdays and player availability is good. The 1^st XI, 2^nd XI and 3^rd XI are currently top of their respective Divisions and the 4^th XI is also doing well in the SAL on Saturdays and is currently third in their Division.

• PK stated that Football at the Ground will end on Saturday 20^th April 2024 and the Football Dinner will be Saturday 27^th April 2024. 

      6.2    OOCC Cricket Section (TL)

• The Junior section U9/10’s and U13/15’s are currently training at the School on Mondays from 5.30 – 7.30 pm. The Seniors will commence Cricket Nets at Chancellors School in January 2024 from 8 pm onwards. 

• It is the Cricket Club 100^th anniversary in 2024. The Cricket Club will be touring St. Lucia in February 2024 for 8 days as part of its celebration. There will be a Cricket week at the Ground from the 8^th – 14^th July 2024. Fixtures booked are the 10^th July (The School) and 11^th July (MCC). 

• There will 4 Owens XI playing on Saturdays at the Ground next season (i.e. No hiring to other Clubs on Saturdays). On Sundays Sri Lankan 1^st & 2^nd XI and Rosslyn 1^st & 2^nd XI will be hiring the pitches. 

      6.3    Affiliated Clubs (MO)

• MO reported that the Club is in fine fettle and that some matches have been cancelled due to the weather. MO expressed his disappointment of the condition of some of the Football pitches at the Ground.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary. Visitors and visits have increased since the October statistics.

• The statistics for the website as at 11/12/2023 are as follows:
  Last 7 days there were 314 visitors with 1.089 visits
  Last 30 days there were 1,369 visitors with 5,143 visits
  Last 90 days there were 4,228 visitors with 15,196 visits
  Last 365 days there were 25,247 visitors with 101,886 visits

9. ZOO Club (AH)

• The balance in the account as at 11/12/2023 is £965.35 (which includes £55 owing to the Harold Moore Luncheon Account).

      No draw was made at the meeting (An additional draw will be made at the next meeting).  

10. AOB

      10.1 None        

11. Date of next meeting

• Next meeting is scheduled for Monday 5^th February 2024, 7.30 pm at the Ground.

Meeting ended at 21.00 pm.

There will be a meeting of the Full Committee on Monday 11th December 2023 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John Clark)

3. Matters arising from previous minutes 16th October 2023

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Tractor Repair (Ian Breeze)
• Car Park Charges (Ian Breeze)
• Cutting Back Trees (Ian Breeze)
• Paddle Tennis Report (Tim Lane)
• New Cricket Net (Tim Lane)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 16th October 2023
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:     I.Breeze(IB), A.Hunter(AH), H.Nemko(HN), T.Lane(TL), K.Rowswell(KR)

1. Apologies: E.Clark, J.Clark, L.Clark, Rob Hattrell, Richard Hattrell, M.Oakley(MO),
                         V.Tanner, D.Webb 

2. JLC update (John, Ed & Lynn Clark)

• Due to the absence of all JLC personnel no updates could be given.

3. Matters arising from previous minutes 21st August 2023

• The MCR tills have been replaced together with new screens and a new agreement is in place.
• JLC have commenced the rental payments that were proposed.

4. Finance (Richard Hattrell)
   

• Richard advised in his absence, that as at 30th September 2023 there was £86.7k in the HSBC bank account, £11.1k in the Barclays account, £10.6k in the Owenians Alumni account and a surplus of £6.7k.

• The outstanding monies owing for Cricket pitch hire is £1,070 by Sri Lankan Cavaliers.
• Richard is awaiting details for the Football pitch hire rentals and will raise the invoices when received.

5. The Ground (TL/IB)
   

       5.1 Ground

• Autumn renovations have not been done. Cricket renovations have been completed but were late.

• The next Football Foundation grant (£18k) is due in October 2023. There is a need to find out what work to the Ground is required to receive the grant (TL & IB to contact and liaise with Andy Ward).

• TL reported that there is a problem with the Cesspit. The Mains supply is burnt out and an electrician is due to come in and fix hopefully by the end of this week.        

       5.2 Padel Tennis Project

• Progress is good and the Padel Courts are nearly finished. Scheduled to have an ‘Open Day’ on Sunday 5^th November 2023. Flyers are due to be sent out next week by Padel Tennis Uk. 

• The Padel Courts will be free for use by the School once a week between 2-4 pm. 

• AH will be seeking Padel Tennis members to enrol as Association members.
   

6. OOASC Sports Clubs

       6.1    OOFC Football Section (IB)

• IB reported that Owens 1^st , 2^nd & 3^rd teams are doing well in the Herts League on Saturdays and player availability is good. Owens 4^th XI are also doing well in the SAL on Saturdays.

• Thanks to Ed Clark & Paul Kennedy for getting things ready for Football in the space of a week after the Cricket season finished. 

      6.2    OOCC Cricket Section (TL) 

• The 1^st XI achieved their objective of staying up in the Premiership. The 2^nd XI finished mid-table in Division 5A and the 3^rd XI won Division 11C with the aid of 2 juniors playing in the team for every match. 

• There will be an Owens 4^th XI playing next year on Saturdays in a Friendly League. 

• There will be an increase of 10% for all Clubs hiring pitches next season. 

• TL liaised with Jackie Campbell from the School with regard to a mobile Cricket Net Cage that is available (Purchase price to be agreed). Dismantling and transport from the School and Ground will be required. 

       6.3    Affiliated Clubs (MO)

• Due to the absence of MO there was no update available.

7. OOASC Membership (Alan Hunter)    

• AH to try and make contact with the Lapsed members.

8. Old Owens Website (Alan Hunter)

• The website is running smoothly and is updated as and when necessary. Visitors and visits have increased since the August statistics.

• The statistics for the website as at 15/10/2023 are as follows:
  Last 7 days there were 328 visitors with 973 visits
  Last 30 days there were 1,319 visitors with 4,830 visits
  Last 90 days there were 3,831 visitors with 14,577 visits
  Last 365 days there were 24,422 visitors with 97,955 visits

9. ZOO Club (Alan Hunter)

• The balance in the account as at 16/10/2023 is £875.35 (which includes £55 owing to the Harold Moore Luncheon Account).

             A draw was made at the meeting by HN.
             The winner of the £50 1st prize is Jim Everton (Ball no. 15).

10. AOB

       10.1 None          

11. Date of next meeting

• Next meeting is scheduled for Monday 11^th December 2023, 7.30 pm at the Ground. 

Meeting ended at 20.30 pm.

There will be a meeting of the Full Committee on Monday 16th October 2023 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn/Ed Clark)

3. Matters arising from previous minutes 21st August 2023

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Paddle Tennis Project

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 21st August 2023
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:     I.Breeze(IB), J., E., & L Clark(JLC), Richard Hattrell(Richard),
                            Rob Hattrell(Rob), A.Hunter(AH), P.Kennedy(PK), T.Lane(TL),
                            M.Oakley(MO), K.Rowswell(KR)

1. Apologies: H.Nemko, V.Tanner, D.Webb

2. JLC update (John, Ed & Lynn Clark)

• JLC produced the Bar & Food figures from January to July 2023. Bar and Food income for July has increased compared to June but down on last year’s figures.

• JLC reported that there are party bookings in the next few weeks and 2 wakes. Looking to book tribute acts, quiz nights and hopefully some bookings for Christmas. Also looking to resurrect a function for New Years Day.
• JLC considering putting up beer prices due to outside price increases. JLC are having problems with acquiring a new Till System from MCR even though we have a maintenance agreement with them (TL & Richard to check the agreement). JLC to see if there are better deals with regard to Utility Bills.

• JLC looking forward to the commencement of Padel Tennis with operating times from 8 am to 10 pm daily and will advertise in the local papers and are considering doing breakfast. JLC have also acquired 3 additional tables and 12 chairs for the Patio.

• JLC agreed to the proposal from the Committee with regard to payments for the rent as follows:

       There will be a rent payment holiday from the 1/4/2023 to 30/9/2023 except for
       payments for the Bungalow and Rates. The arrears owing for rent will be repaid over 12
       months from August 2023.

       Revised payments on the original rent amount will be paid from October 2023 to March
       2024 with the original rent amount payment recommencing from April 2024 and price
        increase on the rent frozen until 31/7/2025. 

3. Matters arising from previous minutes 7th June 2023

• None

4. Finance (Richard Hattrell)
   

• Richard presented figures for Profit and Loss and the Balance Sheet. As at 31st July 2023 there was £86.6k in the HSBC bank account, £10.9k in the Barclays account, £10.6k in the Owenians Alumni account and a surplus of £13.5k. Richard stated that the figures do not include any costs for Autumn renovations (circa £4.5k) which will be done at the end of the Cricket season and before the start of the Football season.

• Richard will check the value of the Investment Bond and will have a look at the estimated Water Bill received & try and get a reading done. He will also look at the details sent in a letter regarding ownership of the Bungalow.

• Richard is looking into opening a new Barclays account in the name of Old Owens Association & Sports Club Ltd to replace the current Old Owens Association account (where Association membership is paid into by Standing Orders).
• Richard stated that Baxter & Co. Solicitors have filed the Association Accounts in Companies House.

5. The Ground (Tim Lane)
   

      5.1 Ground 

• Autumn renovations will be done after the Cricket season finishes and before the start of Football (Andy Ward).

• The next Football Foundation grant (£18k) is due in October 2023 and there is a need to find out what is required to obtain the grant (TL, IB, Andy Ward & Jon Robinson to liaise). If successful we can look at installing an irrigation system and a sprinkler & 130m hose.

      5.2 Clubhouse Refurbishment 

• TL has contacted Jackie Campbell with regard to progress on obtaining a blinds contractor for the Main Bar area.  

      5.3 Paddle Tennis Project

• The disused Tennis Courts have been cleared and the surface has been laid for 2 double courts and a potential single court. Padel Tennis UK is awaiting confirmation of the Planning application submitted which should be imminent. 

• Padel Tennis UK to liaise with JLC with regard to the running etc when completed. 

• Need to look at Car Parking especially on busy days and might need to have martials in attendance. 

6. OOASC Sports Clubs

      6.1    OOFC Football Section (PK/IB)

• Owens teams will be playing in the Herts League on Saturdays this season in Div 1, Div 2 and Div 5 (Matches commence on the 2^nd September 2023). There will be an Owens 4^th XI playing on Saturdays in the SAL (Regionalised). There will be no Vets XI this season on Sundays.

      6.2    OOCC Cricket Section (TL)

• The Junior section was a success this season with many juniors turning up for Monday night training under their respective age groups. Matches were also played against other Clubs (i.e. U9, U12 & U14) and the progress and the improvements of players were significant. Also 2 juniors were selected to play each week on a Saturday for the 3^rd XI in the Saracens Herts. League (Division 11C) and all did themselves proud, which bodes well for the future of Old Owens Cricket.

• The 1^st XI are near the bottom of the Premiership with 2 matches to go. At worst the 1^st XI will play the Championship runner up in a play-off. The 2^nd XI is near the top and best case scenario is a runner up spot. The 3^rd XI is top and requires 1 win from the last 2 games to win Division 11C. 

• There is a possibility that Old Owens will be running a 4^th XI next year on Saturdays in a Friendly League. 

• IB advised that a mobile Cricket Net Cage from Owens School is available (TL to follow up). 

      6.3    Affiliated Clubs 

• MO reported that there will be 3 new U7 teams this season plus 23 boys teams (U7-U18) and 1 girls team (U10). Start on 9^th September 2023.
• MO enquired about Association Membership for parents of the teams (AH to liaise with MO).

7. OOASC Membership (Alan Hunter)     

Note: All Bank payments shown are paid into the Barclays OOA account by Standing Order.

8. Old Owens Website (Alan Hunter)

• The website is running smoothly and is updated as and when necessary. Visitors and visits have decreased for August, which is probably due to the holiday season (AH to monitor future stats).

• The statistics for the website as at 21/08/2023 are as follows:
  Last 7 days there were 250 visitors with 745 visits
  Last 30 days there were 1,130 visitors with 4,949 visits
  Last 90 days there were 4,293 visitors with 15,991 visits
  Last 365 days there were 24,453 visitors with 88,506 visits

9. ZOO Club (Alan Hunter)

• The balance in the account as at 21/08/2023 is £889.35 (which includes £55 owing to the Harold Moore Luncheon Account).

             A draw was made at the meeting by Rob.
             The winner of the £50 1st prize is Ian Breeze (Ball no. 5).

10. AOB 

      10.1 None         

11. Date of next meeting

• Next meeting is scheduled for Monday 16^th October 2023, 7.30 pm at the Ground. 

Meeting ended at 21.20 pm.

There will be a meeting of the Full Committee on Monday 21st August 2023 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn/Ed Clark)

3. Matters arising from previous minutes 7th June 2023

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Paddle Tennis Project

6. OOASC Sports Club update

• OOFC Football Section (Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC