Minutes of the Full Committee Meeting held on Monday 9th December 2024 at 7.30 pm  in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance:             A.Barlow(AB), I.Breeze(IB), Richard.Hattrell(RH), A.Hunter(AH),
                                           P.Kennedy(PK),  M.Oakley(MO), T.Lane(TL), K.Rowswell(KR)

1. Apologies: Ed Clark, J.Clark, H.Nemko(HN), A.Ward(AW), D.Webb(DW) 

2. JLC update

• No representative from JLC was present so no report was given.

3. Matters arising from previous minutes 21^st October 2024

• Resignation and Appointment of Directors and Trustees

• RH confirmed the resignation of Sally and Vincent Tanner as a Director and Trustee of the Association. The meeting acknowledged and accepted the resignations. 

• TL stated that Gavin Flook and Andy Battersby (previous pupils at the School and current members of the Association) were keen and happy to become a Director and Trustee of the Association and both appointments were made at the meeting which will be approved at the next AGM (RH will register them at Companies House & The Charity Commission in due course). Andy Battersby was also co-opted on to the Association Committee as an Ordinary Member.

• JLC Contract Review

• JLC contract expires in July 2025. TL asked for a sub-committee from our Committee members to be formed to meet and discuss with JLC their aims and objectives in the near future so that the Association can consider other options if required.

• Harold Moore Luncheon (AH)
  

• The Harold Moore Luncheon for Alumni and Staff of the School took place on 30^th October 2024 at La Petit Auberge Restaurant in Cockfosters. 26 personnel attended (including Committee members HN, AH, KR & DW). The event organized by Sandyann Cannon was a success and is happy  to do another Luncheon next year. Sandyann will be asked if it is possible to get the Luncheon invites out much earlier next year.

4. Finance (RH)     

• RH provided a Profit and Loss and Balance Sheet as at 30^th November 2024.
• As at 30^th November 2024 the balance in the bank accounts was £71.5k and 10.6k in the Owenians Alumni account. There was a surplus of 38.9k.

• Outstanding debtor for Cricket pitch hire is Northwood College for Girls owing £450.

• The Football Club has paid £1,700 towards their pitch hire. Outstanding debtors for football pitch hire to be chased by IB are Elizabeth Allen, Northaw and Roving Reporters and Potters Bar United to be chased by MO.

• The Football Foundation grant (£12.3k) is due to be received (AW has submitted the report).

       5. The Ground (TL/IB)

       5.1 Ground (IB)     

• All Football matches were called off at the weekend due to the adverse weather. The tent adjoining Pitch 1 was blown over by the wind and needs repair.

• The Ground has been treated and there are areas that need drainage. The worse areas are at the end of the Cricket boundary. The Ground needs spiking but it is not possible to get heavy machinery on the Ground in the current conditions (Any significant work on the Ground is ideally done at the end and start of the Football season). However the Ground currently is tidy and the Car Park is looking good.
• The ditch has been cleared and is much tidier (Thanks to PK and Ed Clark for all their efforts).
• Thanks to IB for checking the safety of the trees around the Ground (All is well).

      5.2 Padel Rent (RH)

• RH has sent out the invoice for £5,000 to Padel Project UK for the rent that is due.

      5.3 Electrical Installation (TL)

• Gus Tayler (contractor) completed the electrical work required to the Clubhouse and has been paid £6.9k. He has also produced a new safety report (16 items) so that the Clubhouse electrics will be fully compliant.

      5.4 PPM Maintenance (TL)

• The Cellar Cooling system is prone to breaking down so the Association pay £380 + VAT for a yearly maintenance contract in which the Company (Godfrey and Lappage Services) comes on site to check the system twice a year.

      5.5 Barbeque area (TL)

• The Barbeque area (i.e. wooden area & structure) is potentially dangerous and requires renovating. TL asked if we should rebuild the structure or maybe use the aid of high wind umbrellas. TL has investigated a couple of companies where the quotes range from 7k to 50k depending on the requirements. TL asked Committee members at the meeting to help come up with any ideas or suggestions for the area (TL added that we should limit our maximum spend on the project to 15k).        

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• PK reported that all 5 Owens XI’s are up and running ok although availability is up and down.
• PK will chase up the situation regarding the goal nets for pitches 2, 3 and 4. (The Association has agreed to cover the costs).

       6.2 OOCC Cricket Section (TL)

• Junior nets started at 5 pm on Monday 11^th November 2024 at Mount Grace School in Potters Bar.
• Adult winter nets are due to start on Tuesday 14^th January at Chancellors School in Potters Bar.
• The Cricket Club has requested the purchase of a new sight screen.

• The Cricket Club Dinner & Award night took place on Friday 29^th November 2024 at the Ground (There were 64 attendees).

       6.3 Affiliated Clubs (M O) 

• MO reported that Potters Bar United 25 boy teams and 3 girls’ teams are all participating and all is well.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary.

  The statistics for the website as at 09/12/2024 are as follows:

  Last 7 days there were            721 visitors with   1,949 visits
  Last 30 days there were      2,396 visitors with   7,936 visits
  Last 90 days there were      5,758 visitors with 16,289 visits
  Last 365 days there were  25,150 visitors with 69,201 visits

9. ZOO Club (AH)

• The balance in the account as at 09/12/2024 is £972.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by AB and MO.

            The winners are: 
            ANNA WELSFORD £50 (Ball 9)
            ALAN DROY £25 (Ball 23)

• The account is currently being used for payments to the Harold Moore Luncheon. The Luncheon took place on Wednesday 30^th October 2024 at La Petite Auberge Restaurant in Cockfosters. The total payment collected was £1,082 and a payment was made to the Restaurant for £1,070 leaving a balance of £12. The previous balance owing to the Harold Moore Luncheon in the account was £55 so the new balance owing is now £67.

10. Owenians Alumni update (AB)

• The School has been awarded the top spot for “Comprehensive School of the Year 2025” by the Sunday Times newspaper.
• AB to construct a survey for completion from Owenians Alumni members (circa 4,000) to determine what they are interested in (e.g. Events, Social, Networking etc.).

• AB asked about having School reunions in the Clubhouse and this was confirmed as fine to do so and hiring is free.     

11. AOB

• IB stated that AW has requested if he can go ahead and order a half palette of Organo T Soil (circa £500) which was agreed by the meeting.
• MO asked RH for a copy of the invoice that was sent out at the end of September for pitch hire for Potters Bar United to chase the outstanding payment (RH to send a copy of the invoice to MO).
• TL has been approached by several companies offering to pay rent and a possible share of the revenue collected if an electric car charging service is installed on the premises. There will be no charges to the Association (The meeting agreed for TL to follow up).  

12. Date of next meeting

• Next meeting is scheduled for Monday 10^th February 2025, 7.30 pm at the Ground.
• Meeting ended at 10 pm.

There will be a meeting of the Full Committee on Monday 9th December 2024 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 21^st October 2024

• • Resignation and Appointment of Directors and Trustees
  • JLC Contract Review 
  •  Harold Moore Luncheon

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Padel Rent (Tim Lane/Richard Hattrell)
  • Electrical Installation (Tim Lane)
  • PPM Maintenance (Tim Lane)
  • Barbeque area (Tim Lane)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Owenians Alumni update (Alex Barlow)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 21st October 2024
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

      In attendance:  I.Breeze(IB), John Clark(JC), P.Kennedy(PK), A.Hunter(AH), M.Oakley(MO), T.Lane(TL),
                               K.Rowswell(KR), A.Ward(AW)

1. Apologies: A. Barlow, Ed Clark, Richard Hattrell, Rob Hattrell, H.Nemko, D.Webb
    

2. JLC update (John Clark)

• JC reported that the Bar and Food takings for August and September were up compared to last year and it appears that more people are now coming out from home. The Quiz night and Elvis night events were both well attended and another Quiz night for Saturday 14^th December has been booked. He added that Potters Bar F.C. is currently closed for building works so we might get some customers from there.

         JC stated that a new Tea urn has been installed in the kitchen and that there will be
         no bonfire night at the Club this year, but there should be the normal opening hours
         for Christmas and the dates for opening hours for both Christmas and New Year will
         be advised.

• Padel Tennis bookings are still going Ok.   

3. Matters arising from AGM minutes 23^rd September 2024

• Election of Chairman and Vice Chairman 

• Tim Lane was proposed for the Chairman position of the Association by IB and seconded by PK. The votes by members present were unanimous in favour.

• Ian Breeze was proposed for the Vice Chairman position of the Association by KR and seconded by TL.The votes by members present were unanimous in favour. 

• Succession Plan 

• A strategy for recruiting more Committee members and to move the Club forward in the future needs to be looked at.

• New Directors

• Two Directors (i.e. Vincent & Sally Tanner) resigned at the AGM so the need for replacements to be found. TL stated that there is no requirement for a Director to be a Committee member and added that if anyone has any ideas who might be interested please shout.

• Alumni/School Report (AH)

• Alex Barlow is the new Alumni and Fundraising Officer at the School and was voted on to the Association Committee at the AGM as a member. The Association looks forward to working together with Alex. 

• The Harold Moore Luncheon for all Old Owenians and Staff  from the Islington Girls’ and Boys’ schools and from the Potters Bar school is scheduled for Wednesday 30^th October 2024 at  Le Petite Auberge, 12 Heddon Court Parade, Cockfosters, Herts, EN4 0DB, 12 pm for Lunch at 1 pm. The cost is £42 (3 course meal and wine). The organiser is Sandyann Cannon.

4. Matters arising from previous minutes 12^tt August 2024

• None

5. Finance (RH/AH/IB/TL) 

      AH delivered the report produced by Richard Hattrell to the meeting in his absence.

• RH produced a Profit and Loss and Balance Sheet as at 30^th September 2024. He summarised that the profit is in a healthy state due to invoices for Cricket, Football and the Car Park. As at 10^th October 2024 payments from Chas Storer (£2,200), Old Owens C.C. (£4,300) and JLC Owens (£3,580.76) have been received. The largest expense was for renovation work after the Cricket season finished and preparation for the Football season (£5,558).

• As at 30^th September 2024 the balance in the HSBC account was £64.1k and as at 31^st July the balance in the Barclays account was £11.5k.

• IB has sent out the invoices for Football ground hire. Enfield Youth owed £150 for last season but this has had to be written off.

• TL stated that Sri Lanka Cavaliers have paid £1,500 for last season pitch hire for Cricket but still owe £1,100 and Rosslyn C.C. owe £2,290.

• TL reported that he has received a new cheque book for the Barclays account.

       6.  The Ground 

       6.1 Ground  (AW/TL/IB)   

• The Cricket Square renovations have been done but IB pointed out that the bowling ends need to be reseeded and levelled.

• The work required for the Herts. Senior County League (Premier Division) for Pitch 1 (i.e. Tension rope, spectator barrier, sockets etc) has been completed and Football has commenced.
• PK and Ed Clark have been clearing the ditch of brambles etc. (Footballs have been hard to retrieve or find).

• IB will check all the trees around the Ground (Might need a Tree surgeon if any of the Trees are a major problem).

• AW reported that he is awaiting delivery of the Worm treatment for the Ground which is due shortly and work will commence immediately when conditions suit. Vertidraining will be done as well.
• AW has completed and submitted the pitch report requiredfor the next Football Foundation grant due (£12.3k). AW to liaise with TL to send relevant invoices, statements etc. to back up the submitted pitch report. 

• AW reported that Ed Clark will be leaving his position as Groundsman on 8^th November 2024. AW advised the meeting that Ed’s position will be covered by him and other personnel.

       6.2 Electrical Installation (TL)

• TL to chase Gus Tayler (Electrical Contractor) to start the electrical works required (circa £6.8k).       

7. OOASC Sports Clubs

       7.1 OOFC Football Section (PK/IB)

• PK reported that all 5 Owens XI’s are up and running for the season and are doing Ok. The 1^st XI are still in a Cup and the 5^th XI have received sponsorship (£2k).
• PK stated that there is a need for new goal nets for pitches 2, 3 and 4 (The Association agreed to cover the costs).
• Jon Robinson from the Football Club has been voted on to the Committee of the Herts. Senior County League as a Club representative.

       7.2 OOCC Cricket Section (TL) 

• Junior nets will start at 5 pm on Monday 11^th November 2024 at Mount Grace School, Potters Bar.

• The Cricket Club Dinner is Friday 29^th November 2024, 7.30 pm.at the Ground.
• The Cricket Club will have a Sunday team next season, which means that Sri Lanka Cavaliers will have to share the Ground on Sundays.

       7.3 Affiliated Clubs (Malcolm Oakley) 

• MO reported that Potters Bar United have 25 boy teams and 3 girls teams. He added that at one stage a few of the teams were going to fold due to a shortage of numbers but the situation was remedied.

8. OOASC Membership (AH)     

9. Old Owens Website (AH)

• The website is running smoothly and updated as and when necessary.

  The statistics for the website as at 21/10/2024 are as follows:

  Last 7 days there were 1,091 visitors with 2,692 visits
  Last 30 days there were 2,566 visitors with 7,033 visits
  Last 90 days there were 6,101 visitors with 17,869 visits
  Last 365 days there were 24,336 visitors with 69,185visits

           (Note: The figures above are well up on the statistics shown on 12/08/2024).

10. ZOO Club (AH)

• The balance in the account as at 21/10/2024 is £891.85.

             A draw was made at the meeting by KR.

             The winner is:  ANNA WELSFORD £50 (Ball 9)

• The account is currently being used for payments to the Harold Moore Luncheon scheduled for Wednesday 30^th October 2024 (Sandyann Cannon the organiser asked for permission to use the account as before to receive payments made).

11. AOB 

       11.1        JLC Contract needs to be reviewed before the next Committee meeting.     

12. Date of next meeting

• Next meeting is scheduled for Monday 9^th December 2024, 7.30 pm at the Ground. 

Meeting ended at 20.55 pm.

  There will be a meeting of the Full Committee on Monday 21st October 2024 at 7.30 pm
  at Old Owen’s Sports Ground.

  Agenda

  1. Apologies for Absence

  2. Managers update (John/Ed Clark)

  3. Matters arising from AGM minutes 23rd September 2024

• Election of Chairman and Vice Chairman
• Succession Plan
• New Directors
• Alumni/School Report

  4. Matters arising from previous Committee meeting minutes 12th August 2024

  5. Financial update (Richard Hattrell)

  6. Ground & Facilities update

• Ground (Andrew Ward/Tim Lane/Ian Breeze)
• Electrical Installation (Tim Lane)

  7. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (M. Oakley)

  8. OOASC Membership update (Alan Hunter)

  9. OOASC Website update (Alan Hunter)

10. OOASC ZOO Club update (Alan Hunter)

11. AOB

12. Date of next meeting – TBC