Minutes of the Full Committee Meeting held on Monday 16th June at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:  Richard.Hattrell(RH), Rob Hattrell (ROH), A.Hunter(AH), H.Nemko(HN), M.Oakley(MO), T.Lane(TL),                          A.Ward(AW)

1. Apologies: A.Barlow, A.Battersby, I.Breeze, J.Clark, K.Rowswell, D.Webb

2. JLC update (John Clark)

• John Clark not present so no report was given.

      3.  Matters arising from previous minutes 14^th April 2025

      3.1 JLC Contract 

• JLC contract is not being renewed so JLC will be leaving on 30^th August 2025. TL put an advert on Indeed for the position of Bar, Catering & Events Manager and has received a response from around 60 applicants which has been vetted and trimmed. The first interview by the sub-committee took place today and the signs are encouraging from the applicant interviewed. Other interviews will be conducted as soon as possible so that a final decision for the position can be made by early July to enable any processes required for the takeover  is completed before JLC departure.

4. Finance (RH)     

• RH provided Profit and Loss and Balance Sheet accounts as at 31^st May 2025.
• As at 31^st May 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £96k, 10.6k in the Owenians Alumni account and a surplus of 12.9k. The Bond was £197k.

• For football pitch hire, Roving Reporters owe circa 2k. Elizabeth Allen sent a cheque for their pitch hire (cheque needs to be located). Cricket pitch hire monies will come at a later date.
• Football Foundation Grant (£12.3k) is expected (AW has submitted and waiting sign off).
• RH to check monies owing from JLC before departure.
• RH advised that Companies House will be asking for proof of ID for our Directors (RH to write to Bill Hamilton –Hinds to inform him about his Director status).
• RH estimates that there will be a circa of £67k in the HSBC and Barclays accounts at the 31^st July 2025 (i.e. end of year).
• RH and TL to check out the Bank Mandates.

      5.  The Ground (AW/TL)

      5.1 Ground (AW/TL)     

• Spring renovations have been done except for seeding as the ground is too dry.  Apart from that the Ground is doing Ok.

• Acquired a 25k litres water tank which will be used for irrigating the Ground.
• TL is getting quotes to replace the slabs at the back of the Barbeque area and  for part of the patio.

6. OOASC Sports Clubs

       6.1 OOFC Football Section

• The start of the 2025-6 Football season will commence at the Ground on13th September 2025.

       6.2 OOCC Cricket Section (TL)

• 1^st XI, 2^nd XI, 3^rd XI, 4^th XI and Sunday XI are all competing in matches. The 1^st XI is currently unbeaten. The 4^th XI is entertaining VRA Amsterdam C.C. this Saturday at the Ground to be followed by a Barbeque.

• Junior training is on Mondays and Adult training is on Tuesdays and Thursdays.

• 60 juniors have enlisted with both boys and girls featuring in U9, U11 and U14 teams. Junior matches are on Sundays and weekdays.

        6.3 Affiliated Clubs (M O)

• MO reported that Potters Bar United are currently playing in tournaments at Elm Court as part of the 50^th Anniversary of the Club. They have 27 teams and are planning to have a 4th girl’s team next season and are currently busy signing players.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is updated as and when necessary and is running smoothly.

  The statistics for the website as at 16/06/2025 are as follows:

  Last 7 days there were     743 visitors with   1,271 visits
  Last 30 days there were      2,540 visitors with   8,858 visits
  Last 90 days there were    8,477 visitors with 26,817 visits
  Last 365 days there were  32,926 visitors with 90,881visits        

9. ZOO Club (AH)

• The balance in the account as at 16/06/2025 is £965.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by HN.

            The winner is: BRIAN CLIFTON £50 (Ball No. 2)

10. AOB

      10.1 DAOS Report (HN) 

• Tendering for the new Sports Hall design next week.
• Sixth Form event at Owens Sports Ground on Tuesday 24^th
• Visitation at the School on Wednesday 16^th July 2025.

• Tables are selling well for the School v Lashings Cricket match on 17^th July 2025. Raffle and Auction prizes are welcome. T20 match commences at 4 pm. Flyers distributed.
• School open day on 17^th July 2025from 2 pm to 4pm.
• Harold Moore Luncheon on Sunday 19^th October 2025 at the School (Can also do a Tour of the School).
• Royal Festival Hall Concert on Tuesday 3^rd March 2026 to celebrate 50^th anniversary of the School in Potters Bar.

11. Date of next meeting

• Next meeting is scheduled for Monday 11^th August 2025, 7.30 pm at the Ground.

• Meeting ended at 8.40 pm.

There will be a meeting of the Full Committee on Monday 16th April 2025 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 14th April 2025

• • JLC Contract 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
    • • School Report

           

11. Date of Next Meeting – TBC

Minutes of the Full Committee Meeting held on Monday 14th April at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

      In attendance:   I.Breeze(IB), Richard.Hattrell(RH), Rob Hattrell (ROH), A.Hunter(AH),
                                P.Kennedy (PK), M.Oakley(MO), T.Lane(TL), K.Rowswell (KR), A.Ward(AW)

1. Apologies: A.Battersby, H.Nemko, D.Webb

2. JLC update (John Clark)

• March bar & catering figures were good due to events that took place. February bar and catering figures not so good. John stated that there are minimal bookings and events and as a result he is finding it difficult to make ends meet as his expenditure each month is generally more than his income. John stated that he needs to go through the figures more closely to see how he can generate more income (e.g. raising the price of drinks etc) as he would like to continue with the business if possible.

3. Matters arising from previous minutes 10^th February 2025

•  JLC Contract Review

• JLC contract expires in July 2025. As already mentioned in John’s update above, he is finding it difficult to make ends meet.  He was advised by the meeting that he needs to be clear what he wants to do going forward and put together a financial proposal to present to the Committee. During the meeting it was decided to form a sub-committee to discuss options for the renewal of the contract (The sub-committee will meet sometime in May).

4. Finance (RH)     

• RH provided Profit and Loss and Balance Sheet accounts as at 31^st March 2025.
• As at 31^st March 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £96k, 10.6k in the Owenians Alumni account and a surplus of 22.6k.
• Elizabeth Allen owes half of their pitch hire fee and Roving Reporters owes circa 2k (IB to chase payments).

• Spring Renovations are to be done (circa £16k – £18k )
• Football Foundation Grant (£12.3k) is expected (AW to chase and complete procedures).

5. The Ground (AW/IB)

   5.1 Ground (AW/IB)     

• Football at the Ground has finished. Spring renovations will start this week (i.e. scarifying, verti-drain, seeding, sand etc).  

• AW is looking at the plans and quotations received to action the drainage problems during the Cricket season as the works required will be outside the cricket boundaries.
• AW to order and replace goal nets on pitches 2,3 and 4 (possible funding might be obtained).

• AW to order replacement goals and nets for pitch 1 (AW has received a grant for £1.5k).
• AW has received the slabs for the renovations to the patio area and is ready to be laid.
• AW is aiming to repeat the Worm Treatment from around August so will need to order soil conditioner.

• B. All the work and purchases above is due to completed by early Summer rather than late Summer.
• IB stated that a quote of £2k from a tree surgeon has been received by our neighbour Chas Storer for the work required to clear the overhanging branches of the Leylandii trees in the car park and they have asked if we could contribute £1k towards the cost to get the work done. TL advised to ask Chas Storer to deduct £1k from next year’s rental payment for using our car park (IB to contact Chas Storer with the proposal).  

      5.2 Electrical Installation (TL)

• Works is required to complete the installation to obtain a pass certificate to satisfy our insurers. Guy Taylor to complete the works required (circa £3k – £4k).
  .

      5.3 Barbeque area (TL)

• The project for the barbeque area has been put on hold.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• PK reported that all the goals have been removed from the pitches. The 3^rd XI, 4^th XI and 5^th XI teams have finished for the season with the 3^rd XI promoted to Div 3 of the Herts Senior League next season. The 4^th and 5^th XI’s will be moving to the Herts Senior League next season.
• The 1^st and 2^nd XI’s have league matches still to play until mid May.
• The 1^st XI have reached the Cup Final for the Norman Appleby Trophy to be played against Everett Rovers F.C. on Monday 5^th May at 3.00pm (St.Albans City F.C., Clarence Park Stadium, AL1 4NF).

        6.2 OOCC Cricket Section (TL) 

• Winter indoor nets have finished. Nets are now available outside at the Ground with senior nets on a Tuesday and Thursday. All the Cricket squares have been done.

• There is a working party at the Ground scheduled for Saturday 19^th April 2025.

• Junior fixtures commence on 23^rd April 2025.

• There are 2 friendly matches for the 1^st & 2^nd XI on 26^th April (i.e. Winchmore Hill) and 3^rd May (i.e. North Mymms). The Saracens Herts League commences on Saturday 10^th May.

         6.3 Affiliated Clubs (M O)

• MO reported that all teams have been strong during the season and three U7’s team s will be introduced next year from the Soccer School.

7. OOASC Membership (AH)     

8.  Old Owens Website (AH)

• The website is updated as and when necessary and is running smoothly.

  The statistics for the website as at 14/04/2025 are as follows:

  Last 7 days there were           673 visitors with   3,083 visits
  Last 30 days there were      2,529 visitors with   8,358 visits
  Last 90 days there were    11,727 visitors with 27,677 visits
  Last 365 days there were  28,875 visitors with 85,141 visits           

9. ZOO Club (AH)

• The balance in the account as at 14/04/2025 is £1,025.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by MO.

           The winner is: ALAN DROY £50 (Ball No. 23)

10. AOB

• The School is raising money to build a new Sports Hall with various events to be organised. As a result the School will be welcoming the Lashings World XI cricket team (ex-international players) on Thursday 17^th July 2025 for a T20 match commencing at 4 pm on the School Ground (Hospitality tables and match tickets for the event will be available).

11. Date of next meeting

• Next meeting is scheduled for Monday 16^th June 2025, 7.30 pm at the Ground.

• Meeting ended at 8.55 pm.

There will be a meeting of the Full Committee on Monday 14th April 2025 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 10th February 2025

• • JLC Contract Review 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Electrical Installation (Tim Lane)
  • Barbeque area (Tim Lane)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of Next Meeting – TBC

Minutes of the Full Committee Meeting held on Monday 10th February at 7.30 pm  in the Les Williamson Room at Old Owen’s Sports Ground.

       In attendance: A.Battersby(AB), I.Breeze(IB), Richard.Hattrell(RH), A.Hunter(AH),
                                   H.Nemko (HN), M.Oakley(MO), T.Lane(TL), A.Ward(AW)     

1. Apologies: A.Barlow, P.Kennedy, K.Rowswell, D.Webb 

2. JLC update

• January bar & catering figures were bad due to no events taking place in the Clubhouse and a lack of football matches caused by the weather. February and March are looking much better as their will be events such as a wake, poker, darts, table tennis, quiz night and an Elvis night (JLC pointed out that booking bands for events doesn’t work).

• John stated that the majority of Padel Tennis players do not come into the Clubhouse after playing and IB added that players are making a lot of noise and swearing on the courts (TL will contact Padel Project UK to make them aware and establish rules for using the courts).

3. Matters arising from previous minutes 9^th December 2024

•  JLC Contract Review

• JLC contract expires in July 2025. The Association Committee need to find out what is the JLC plan for going forward and the Committee needs to determine what is going to be best for the Association. If the Association chooses another option to JLC, then JLC has to be given 3 months notice. A meeting has been arranged for the Committee to meet at the School on the 17^th March at 7 pm to discuss the requirements of the Association before setting up a meeting with JLC at the end of March.

4. Finance (RH)

     RH provided Profit and Loss and Balance Sheet accounts as at 31^st January 2025.

• As at 31^st January 2025 the balance in the HSBC bank account was £81.3k and 12.9k in the Barclays account with 10.6k in the Owenians Alumni account. There was a surplus of 37.7k.

• The Football Club has paid a further payment for football pitch hire and Elizabeth Allen has paid half of their fee due. Roving Reporters owe circa 2k and payment will be chased by IB.

• The Football Foundation grant (£12.3k) is due to be received.

• RH added that at the moment there is no significant expenditure to be made but there will be expenditure for spring renovations to come and we can invest money into the barbeque area project..

      5. The Ground (AW/IB)

      5.1 Ground (AW/IB )     

• All Football matches were called off at the weekend by the referees due to the adverse weather but AW stated that the Ground wasn’t in too bad a condition.

• AW reported that we do have a problem with drainage and it is possible that we have a collapsed drain between the Astro pitch and pitch 2 which he will investigate. Hopefully the work required will not be too difficult in which case AW will need the cost of materials only to fix the problem. IB added that if work has to be done in that area he will advise Elizabeth Allen and Northaw football clubs that they will not be able to play any matches till further notice. TL pointed out that the Football Foundation grant (£12.3k) that we are due to receive can be put towards this work.

• AW stated that work is required on pitch 1 (i.e. gravel and sand) and advised that this work can be carried out during the cricket season.

      5.2 Padel Rent (RH)

• The rent for £5,000 from Padel Project UK has been received

      5.3 Barbeque area (TL)

• The Pergolux Sundream structure (circa £10.7k) for the Barbeque/Patio area was discussed. Members liked the look of the structure but there were some concerns as to the strength and durability of the structure if impacted by football and cricket balls (This will be investigated).

• TL is meeting another company on Wednesday to discuss a structure similar to the Pergolux installation.

• IB pointed out that whatever option that we go with in the end, we will have to investigate and address the drainage in the relevant and surrounding areas.

      5.4 Electric Car Charging Service (TL)

• There was no discussion in the meeting as there is a ‘fly in the ointment’ in that the electricity is managed and paid for by JLC. This project has therefore been shelved.

6. OOASC Sports Clubs

      6.1 OOFC Football Section (IB)

• IB reported matches have been called off due to the weather but all 5 Owens XI’s are up and running and doing Ok.

      6.2 OOCC Cricket Section (TL) 

• Junior nets are taking place on a Monday at Mount Grace School in Potters Bar and Adult nets are taking place on a Tuesday at Chancellors School in Potters Bar.

• The Junior section will have 4 teams playing this season and there will be a Sunday side playing for half the season .

      6.3 Affiliated Clubs (M O) 

• MO reported that apart from the cancelled matches due to the weather the Club is all good.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is running smoothly and is updated as and when necessary.

  The statistics for the website as at 10/02/2025 are as follows:

  Last 7 days there were  1,286 visitors with   2,336 visits

  Last 30 days there were      3,778 visitors with   8,532 visits

  Last 90 days there were      7,907 visitors with 21,344 visits

  Last 365 days there were  28,875 visitors with 76,333visits

             (The statistics are well up on the 9^th December 2024 stats.)

9. ZOO Club (AH)

• The balance in the account as at 10/02/2025 is £985.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by AB.

            The winner is: RICHARD HATTRELL £50 (Ball 9)

10. AOB 

            None

11. Date of next meeting

• Next meeting is scheduled for Monday 14^th April 2025, 7.30 pm at the Ground.

• Meeting ended at 9.25 pm.

There will be a meeting of the Full Committee on Monday 10th February 2025 at 7.30 pm at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John/Ed Clark)

3. Matters Arising from previous Committee meeting minutes 9^th December 2024

• • JLC Contract Review 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (Tim Lane/Ian Breeze)
  • Padel Rent (Tim Lane/Richard Hattrell)
  • Barbeque area (Tim Lane)
  • Electric Car Charging Service

6. OOASC Sports Club update

• • OOFC Football Section (Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
11. Date of Next Meeting -TBC