There will be a meeting of the Full Committee on Monday 24th November 2025, 7.30 pm at Old Owen’s Sports Ground at the address above. 

Agenda

1. Apologies for Absence

2. Managers update (Sian Clampitt)

3. Matters Arising from previous Committee meeting minutes 27^th October 2025

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• Ground (A.Ward/Tim Lane/Ian Breeze)

• Water Treatment Plant (Tim Lane)

• Joshua Trees (Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)

• OOCC Cricket Section (Tim Lane)

• Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB

11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary

Minutes of the Full Committee Meeting held on Monday 27th October 2025
at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB),S.Clampitt(SC),Richard.Hattrell(RH), Rob Hattrell (RobH), A.Hunter(AH),
                          Paul Kennedy(PK),T.Lane(TL),M.Oakley(MO),K.Rowswell(KR), A.Ward(AW)

1. Apologies: A.Barlow,A.Battersby,H.Nemko,D.Webb

2. Manager (Sian Clampitt)

• Sian started her tenure of the Club as Manager on the 1^st September 2025. Sian reported that the net sales for September were £16.7k and for October the net sales currently is £21.9k and is happy with the deliveries and the beers that are on sale. Last Thursday the 23^rd October there was a School Band (i.e. Guess Who) that performed at the Club in which they performed in front of a packed captive audience. There is also a function on Friday 31^st October for ‘Kids Mini Disco Halloween Party’ to be followed by a band named ‘Lurcher’. Sian advised that there are several private functions that have been booked.
• Sian is in the process of sorting out the Association membership on the Club Control Till System so that paid members will get a membership card issued that will enable members to get a discount when presenting their card on purchases at the Bar. The membership card is blank on the back so Sian is considering obtaining a device to put a label on the back of the card with the Name of the member, membership no and a joining date. Sian aims to get all Membership Cards completed and ready for issue to members by the end of November. Any new members that join the Association via Sian, the payments will go into the OOASC Bar and Catering Limited account. Sian also requested the possibility of putting up a sign for membership to encourage non members to sign up.
   
• Sian advised that a new dishwasher will be required in the kitchen at some point.

3. Matters arising from previous minutes 11^th August 2025

•  Bar, Catering and Events Manager

• JLC left on 31st August 2025and was replaced on 1^st September 2025 by Sian Clampitt as the new manager. No money was owed by JLC to the Association on departure after taking into account the outstanding rent owed and the stock owned by JLC.  

4. Finance (RH)     

• As at 30^th September 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £103k, 10.6k in the Owenians Alumni account, 7k in OOASC Bar and Catering Limited, £213k in the Bond and there was a surplus of income over expenditure of 48.7k but RH advised that there will be significant expenditure to follow.

• Padel Project Uk have paid £10.5k, the rental due in October 2025.
• Football Foundation Grant (£12.3k) is still outstanding (AW advised that TL will get an email to provide the statements and invoices to acquire the grant).
• IB advised that for football pitch hire 50% of the rental due is paid by the teams before Christmas.
• RH advised that all Trustees of the Association will have to do ID checks at some point.

5. The Ground

   5.1 Ground (AW/IB/TL)     

• AW reported that the seeding of the Ground was done at the right time. The Football pitches are in good condition but 2 of the goal mouths need looking at. The Cricket squares are also looking good.

• IB stated that Pitch 2 will need an investigation with regard to extending the dimensions. This will have an impact on the Cricket playing area and Mini Pitch 3 (IB &TL will investigate).

       5.2 Water Treatment Plant (TL)     

• The Water Treatment Plant Unit which is 40 years old is broken. TL is awaiting advice and quotes from Atac Solutions as to whether a fix or a total replacement to the Unit will be required (either way the expenditure will be substantial). In the interim Atac solutions will provide a monthly’ tankering’ (i.e. removal of waste) on the 24^th of each month.

       5.3 Joshua Trees (IB)     

• IB provided a quote of £1.4k inc VAT for the work required to the trees at the Ground. This has been put on hold for the moment and IB will inform the company who provided the quote.

6. OOASC Sports Clubs 

       6.1 OOFC Football Section (PK)

• PK reported that the 3^rd XI are top of their league and the other 3 teams are doing Ok. He added that home fixtures for the teams have so far been sparse.

      6.2 OOCC Cricket Section (TL) 

• The 1^st XI is back in the Premiership next season after beating North Mymms in the play off.
  The 2^nd XI finished 5^th in Division 5A (P18 W8 L9 NR1).

            The 3^rd XI finished 4^th in Division 11 East (P16 W9 L6 NR1).

            The 4^th XI played Friendly matches on Saturdays and there was a Sunday Development XI.

• Junior indoor nets start on Monday 10^th November 2025, 5.30 pm at Mount Grace School.

Senior indoor nets will start in January 2026 at Chancellors School. 

      6.3 Affiliated Clubs (MO) 

• Nasco has stepped down as Chairman of Potters Bar United and has been replaced by Graham Blatch.
• There are 25 teams currently taking part in matches and the Club is looking to introduce an U8 boys team and a girls team.
• PK asked if the PBU could tidy up after matches (i.e. Flags, Ropes, Goals etc). He also reported that PBU kids were running around wild into neighbors areas and playing Football on the Padel Courts with no supervision from the parents. 

• Ian to send an email to Elizabeth Allen with regard to smoking in the changing rooms.

7. OOASC Membership (AH)     

                                      TOTAL MEMBERS         326

8. Old Owens Website (AH)

• The website is up and running. That is the good news but the bad news is that the website which is 16 years old needs to be  seriously upgraded as a lot of the features, coding and plugins on the website are becoming obsolete which makes the website unstable and liable to crash at any time. I discussed the situation with UK Media the developers of the website and who currently host and give support to the website on their server and asked for a quote to upgrade the website. The quote given is £545.00 plus VAT for remedial works to be undertaken /applied to the website to include all the current content and whatever else required to have the website running on the latest version of WordPress (i.e. 6.8.3) and on the latest version of the PHP language code (8.4) with the latest plugins to run on their server. Once the upgrade is completed the website will have a stable platform and no worries about the website becoming redundant in the foreseeable future. UK Media advised that a new website written from scratch to include all the content from the current website would cost circa £2.5k – £3k. 

The meeting agreed for me to get in touch with UK Media to go ahead and proceed with the upgrade of the current website for the quote price of £545 plus VAT.

• The statistics for the website as at 27/10/2025 are as follows:

  Last 7 days there were  1,284 visitors with    3,240 visits
  Last 30 days there were      3,902 visitors with    7,710 visits
  Last 90 days there were    10,861 visitors with  28,968 visits
  Last 365 days there were  37,294visitors with 113,324 visits

             P.S. The stats are significantly up on the statistics shown for the 11^th August 2025.

9. ZOO Club (AH)

• The balance in the account as at 27/10/2025 is £886.35 (A cheque for £67 owing to the Harold Moore Luncheon was sent to Sandyann Cannon for payment on 07/10/2025).

             A draw was made at the meeting by SC.

            The winner is: J. CARDALL £50 (Ball No.8) 

10. AOB
    

     10.1 Darts (SC)
 

      Food for visiting Dart teams on Wednesday nights is provided free of charge although there have been

       complaints about the food  provided. Takings for Dart nights will be monitored to see if these nights are viable.

11. Date of next meeting

• Next meeting is scheduled for Monday 24^th November 2025, 7.30 pm at the Ground.

• Meeting ended at 9.05 pm.

Alan Hunter – OOASC Secretary
31/10/2025

There will be a meeting of the Full Committee on Monday 27th October 2025, 7.30 pm at Old Owen’s Sports Ground at the address above. 

Agenda

1. Apologies for Absence
2. Managers update (Sian Clampitt)
3. Matters Arising from previous Committee meeting minutes 11^th August 2025

• • Bar, Catering and Events Manager

4. Financial update (Richard Hattrell)
5. Ground & Facilities update

• • Ground (A.Ward/Tim Lane/Ian Breeze)
  • Water Treatment Plant (Tim Lane)
  • Joshua Trees (Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)
8. OOASC Website update (Alan Hunter)
9. OOASC ZOO Club update (Alan Hunter)
10. AOB
11. Date of next meeting – TBC

Alan Hunter – OOASC Secretary

Minutes of the Full Committee Meeting held on Monday 11th August 2025 at 7.30 pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:    Alex Barlow(AB), I.Breeze(IB), S.Clampitt(SC),J.Clark(JLC),Richard.Hattrell(RH), A.Hunter(AH),Paul Kennedy(PK),T.Lane(TL),M.Oakley(MO),K.Rowswell(KR), A.Ward(AW)

1. Apologies: A.Battersby,Rob Hattrell,H.Nemko,D.Webb

2. JLC update (John Clark)

• June & July bar and catering figures were down compared to 2024 due to not many functions and events taking place. There is a Quiz Night booked for the 15^th August and there will be several functions at the end of this month. There are also some functions booked from September onwards (John will advise SC). John reported that the Thai kitchen is now permanently closed and advised that the Old Owens Bar & Catering Sales document that he generates the figures from are on the Computer in the office and also added that the printer in the office might need replacing (The meeting thanked JLC for their presence, work and effort over the last 15 years spent at the Club).

       3. Matters arising from previous minutes 16^th June 2025

           3.1  Bar, Catering and Events Manager

           JLC will be leaving on 31st August 2025 to be replaced by Sian Clampitt(SC) appointed on the 16^th July 2025
           who will be our new Bar, Catering and Events Manager. Sian will start on the 1^st September 2025 (The
meeting thanked the sub-committee for conducting the interviews to appoint the new manager). Tim and Richard
advised that a new company OOASC Bar and Catering Limited has been set up and will have its own email address
and a laptop specifically for use for the new company. JLC is currently helping alongside Tim and Richard to obtain a seamless handover with Sian with regard to the current agreements and services that are used e.g. Till system, Beer Suppliers, Price List, Food, Staff, Internal Hire etc. There will be a new Till system installed by CLUB CONTROL that will be able to report on Stock, Sales, Income, Invoices, Membership etc. The Till system  is due to be installed on the 1^st September 2025 and will be card and cash to start with (The meeting thanked Tim and  Richard with additional help from JLC for all their work and effort so far with regard to implementing the new company and the various requirements that are needed).

4. Finance (RH)     

• As stated above RH has registered a new company OOASC BAR AND CATERING LIMITED with Companies House (reg. no.16598991) of which the Directors are TL, RH and AH. Currently awaiting the set up of a new Bank Account.

• Sian has agreed and signed a contract as Manager for OOASC BAR AND CATERING LIMITED and payments will be made by PAYE. Any staff employed will also have a contract and will also be on PAYE (Current staff Becky and Craig are interested in continuing working behind the Bar).
  Sian will also be renting and residing in the Bungalow. 

• RH provided Profit/Loss and Balance sheet accounts as at 31^st July 2025 (end of the Financial Year for the Association). As at 31^st July 2025 the income was £1.8k more than the income for the end of the financial year for 2024. The expenditure was £4.5k more than the expenditure for the end of the financial year for 2024. The depreciation figure of £10.9k shown on expenditure is for the Borehole.

• As at 31^st July the total balance in the bank accounts (i.e. HSBC and Barclays) was £88k, 10.6k in the Owenians Alumni account, £197k in the Bond and there was a surplus of income over expenditure of 13.4k.

• For football pitch hire, Roving Reporters and Elizabeth Allen still owe (IB to check).

• Football Foundation Grant (£12.3k) is still outstanding (AW to chase).

• RH to check any monies owing from JLC on his departure on the31st August 2025 taking into account the rent and any stock that JLC owns.

• TL advised that no payments can be made from the Barclays account but he can obtain bank statements.

5. The Ground (AW/TL)

    5.1 Ground (AW/TL)     

• AW stated that more rain is needed especially for the football pitches. The cricket squares have been performing Ok. The irrigation system needs to be used (AW to do).

• TL reported that the quote to replace the slabs at the back of the Barbeque area and part of the patio is £1.5k to include the cost of materials, labour and waste removal.

• Football Foundation Grant (£12.3k) is due to be received.

• Padel rental payment (£10.5k) is due to be received in October 2025.

• The Cricket season at the Ground ends on the 6^th September 2025 and work will ensue immediately to prepare the Ground for Football.

6. OOASC Sports Clubs

       6.1 OOFC Football Section (PK)

• Old Owens Football Club season started on the 9^th August with home matches being played at the University of Hertfordshire Sports Village in Hatfield.

• There will be 4 Old Owens teams playing in the Herts. Senior League this season (i.e. 1^st XI, 3^rd XI, 4^th XI and 5^th XI). There will be no 2^nd XI this season as the management and players have left.

• New nets are needed for the goals on the Football pitches.

• There is an issue with pitch 1 not being big enough (i.e. 4 metres short) which will be looked at to provide a solution.     

       6.2 OOCC Cricket Section (TL)

• 1^st XI, 2^nd XI, 3^rd XI, 4^th XI and Sunday XI are all still competing in matches but Junior matches have finished for the season. Availability of players for matches in recent weeks has been a problem.

• The 1^st XI is currently in 2^nd place in the Championship of the Herts. Cricket League and will play the 2^nd from bottom team in the Premiership in a play-off if they finish 2^nd.

  The 2^nd XI is currently in 5^th place in the Div 5A of the Herts. Cricket League.

  The 3^rd XI is currently in 4^th place in the Div 11 East of the Herts. Cricket League.

  The 4^th XI and Sunday XI play Friendly matches.

      6.3 Affiliated Clubs (MO) 

• MO reported that Potters Bar United have finished their tournaments at Elm Court as part of the 50^th Anniversary of the Club which was very successful.

• Matches for the season will kick off on the 13^th

• Matches on a Saturday and Sunday will kick off at 10 am. MO has asked if it is possible for the Club to be open between 9.15 am and  30am to offer tea, coffee and breakfast.

7. OOASC Membership (AH)     

                                         TOTAL MEMBERS         494

8. Old Owens Website (AH)

• The website was lost for a few weeks due to the expiry of the domain name (i.e oldowens.com) on the 7^th July 2025 and the cancellation of the website hosting which was all under the name of Sally Tanner. After repeated contact with IONOS by email and telephone I have managed to get the account in my name with a new contract and reinstatement of the domain name at a cost of £1 for 6 months followed by £16 for the remaining 6 months for web hosting and £16 for the year for the domain name and safeguarding of the domain. The website is now back up and running smoothly and is updated as and when.

• The statistics for the website as at 11/08/2025 are as follows:

  Last 7 days there were     519 visitors with    1,435 visits

  Last 30 days there were      1,205 visitors with    3,405 visits

  Last 90 days there were      6,795 visitors with  33,697 visits

  Last 365 days there were  33,075visitors with 103,207 visits

             P.S. In the last 30days visitors and visits statistics are down due to the holiday period.

9. ZOO Club (AH)

• The balance in the account as at 11/08/2025 is £939.85 (includes £67 owing to Harold Moore Luncheon).

             A draw was made at the meeting by AB.

            The winner is: GRACE ROWSWELL £50 (Ball No. 4)

• Sandyann Cannon has asked if the Zoo Club account can be used again to collect payments for the Harold Moore Luncheon scheduled for the 19^th October 2025 at the School (The meeting agreed).      

10. AOB
    

      10.1 School Update (AB) 

• The Lashings event on 17^th July 2025 went well and was very successful with regard to the profit made. Further details are currently being finalised to establish the exact profit.

• A road is currently being put in on the School premises before the knocking down of the Sports Hall in October 2025.

• An Alumni newsletter is to be produced and sent out in Sept/Oct 2025.

• TL asked if it was possible to contact University leavers to make them aware of the Association and the Club at the Ground for membership. AB asked if we could produce some sort of flyer advertising the Association and the Club to send out to the leavers as well which may help.

• AB to liaise with Sian with regard to organising School events.

      10.2 JLC Gift (TL)

• TL stated that the Association should organise a leaving gift to John and Lynn (circa £150 each). Various options as to the gift to be given will be investigated.

11. Date of next meeting

• Next meeting is scheduled for Monday 6^th October 2025, 7.30 pm at the Ground.

• Meeting ended at 21.10 pm.

There will be a meeting of the Full Committee on Monday 11th August 2025 at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

  Agenda

1. Apologies for Absence

2. Managers update (John Clark)

3. Matters Arising from previous Committee meeting minutes 16th June 2025

• • Bar, Catering and Events Manager 

4. Financial update (Richard Hattrell)

5. Ground & Facilities update

• • Ground (A.Ward/Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• • OOFC Football Section (Paul Kennedy/Ian Breeze)
  • OOCC Cricket Section (Tim Lane)
  • Affiliated Clubs (M.Oakley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. AOB
    • • School Update (Alex Barlow)

           

11. Date of Next Meeting – TBC