OOASC Full Committee Meeting 16th June 2025 – Minutes

Minutes of the Full Committee Meeting held on Monday 16th June at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:  Richard.Hattrell(RH), Rob Hattrell (ROH), A.Hunter(AH), H.Nemko(HN), M.Oakley(MO), T.Lane(TL),                          A.Ward(AW)

1. Apologies: A.Barlow, A.Battersby, I.Breeze, J.Clark, K.Rowswell, D.Webb

2. JLC update (John Clark)

• John Clark not present so no report was given.

      3.  Matters arising from previous minutes 14^th April 2025

      3.1 JLC Contract 

• JLC contract is not being renewed so JLC will be leaving on 30^th August 2025. TL put an advert on Indeed for the position of Bar, Catering & Events Manager and has received a response from around 60 applicants which has been vetted and trimmed. The first interview by the sub-committee took place today and the signs are encouraging from the applicant interviewed. Other interviews will be conducted as soon as possible so that a final decision for the position can be made by early July to enable any processes required for the takeover  is completed before JLC departure.

4. Finance (RH)     

• RH provided Profit and Loss and Balance Sheet accounts as at 31^st May 2025.
• As at 31^st May 2025 the total balance in the bank accounts (i.e. HSBC and Barclays) was £96k, 10.6k in the Owenians Alumni account and a surplus of 12.9k. The Bond was £197k.

• For football pitch hire, Roving Reporters owe circa 2k. Elizabeth Allen sent a cheque for their pitch hire (cheque needs to be located). Cricket pitch hire monies will come at a later date.
• Football Foundation Grant (£12.3k) is expected (AW has submitted and waiting sign off).
• RH to check monies owing from JLC before departure.
• RH advised that Companies House will be asking for proof of ID for our Directors (RH to write to Bill Hamilton –Hinds to inform him about his Director status).
• RH estimates that there will be a circa of £67k in the HSBC and Barclays accounts at the 31^st July 2025 (i.e. end of year).
• RH and TL to check out the Bank Mandates.

      5.  The Ground (AW/TL)

      5.1 Ground (AW/TL)     

• Spring renovations have been done except for seeding as the ground is too dry.  Apart from that the Ground is doing Ok.

• Acquired a 25k litres water tank which will be used for irrigating the Ground.
• TL is getting quotes to replace the slabs at the back of the Barbeque area and  for part of the patio.

6. OOASC Sports Clubs

       6.1 OOFC Football Section

• The start of the 2025-6 Football season will commence at the Ground on13th September 2025.

       6.2 OOCC Cricket Section (TL)

• 1^st XI, 2^nd XI, 3^rd XI, 4^th XI and Sunday XI are all competing in matches. The 1^st XI is currently unbeaten. The 4^th XI is entertaining VRA Amsterdam C.C. this Saturday at the Ground to be followed by a Barbeque.

• Junior training is on Mondays and Adult training is on Tuesdays and Thursdays.

• 60 juniors have enlisted with both boys and girls featuring in U9, U11 and U14 teams. Junior matches are on Sundays and weekdays.

        6.3 Affiliated Clubs (M O)

• MO reported that Potters Bar United are currently playing in tournaments at Elm Court as part of the 50^th Anniversary of the Club. They have 27 teams and are planning to have a 4th girl’s team next season and are currently busy signing players.

7. OOASC Membership (AH)     

8. Old Owens Website (AH)

• The website is updated as and when necessary and is running smoothly.

  The statistics for the website as at 16/06/2025 are as follows:

  Last 7 days there were     743 visitors with   1,271 visits
  Last 30 days there were      2,540 visitors with   8,858 visits
  Last 90 days there were    8,477 visitors with 26,817 visits
  Last 365 days there were  32,926 visitors with 90,881visits        

9. ZOO Club (AH)

• The balance in the account as at 16/06/2025 is £965.85 (includes £67 owing to Harold Moore Luncheon).

• A draw was made at the meeting by HN.

            The winner is: BRIAN CLIFTON £50 (Ball No. 2)

10. AOB

      10.1 DAOS Report (HN) 

• Tendering for the new Sports Hall design next week.
• Sixth Form event at Owens Sports Ground on Tuesday 24^th
• Visitation at the School on Wednesday 16^th July 2025.

• Tables are selling well for the School v Lashings Cricket match on 17^th July 2025. Raffle and Auction prizes are welcome. T20 match commences at 4 pm. Flyers distributed.
• School open day on 17^th July 2025from 2 pm to 4pm.
• Harold Moore Luncheon on Sunday 19^th October 2025 at the School (Can also do a Tour of the School).
• Royal Festival Hall Concert on Tuesday 3^rd March 2026 to celebrate 50^th anniversary of the School in Potters Bar.

11. Date of next meeting

• Next meeting is scheduled for Monday 11^th August 2025, 7.30 pm at the Ground.

• Meeting ended at 8.40 pm.

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