Minutes of the Full Committee Meeting held on Monday 21^st February 2022 at 7.30pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB), Richard Hattrell(Richard), Rob Hattrell(RH), A.Hunter(AH), 
                         T.Lane(TL), K.Rowswell(KR), A.Ward(AW), A.Welsford (Anna),
                         John & Lynn (JLC)
                         (TL chaired the meeting with IB taking the minutes).

1. Apologies: P.Kennedy, P.Riley, V.Tanner, D.Webb                               

2. Bar and Catering (John//Lynn Clark)

• Trading figures for Bar and Food were produced by JLC. It’s been a slow recovery from COVID-19 but business is gradually picking up.

• There are a few more bookings from March onwards which are mainly on Friday nights. Forthcoming functions are an Elvis night, Quiz night and a Craft Fair for Ladies night.

• The kitchen (currently rated at 3) is being deep cleaned ready for a Health inspection. The kitchen could do with a stainless steel refit rather than the tiled splashbacks etc.

• A temporary cleaner is required for 5 weeks (JLC to provide details of requirements so that the position can be advertised).

• Roast Dinners are back on the menu on Sundays but no vegetarian option is available.

• The renewal date of JLC contract is 1^st July 2022. TL pointed out that if they are wishing to renew for the next 3 years a business plan should be submitted by early April (Anna mentioned that she has been contacted by another couple who has expressed an interest).

3. Matters arising from previous minutes 1st November 2021

• None

4. Finance (Richard Hattrell)
   

• We are getting full rental payments from JLC.

• As at 31^st January 2022 we have a surplus of £34,500 (probably the highest amount that we shall have for the year as most of the rents are in and we haven’t as yet had to pay for any reparations for pitches.

• £29,000 plus has so far been collected in rents with £19,000 still outstanding.

• Bank balance in HSBC is £78,764 and Barclays £7,061.

• Eamonn Dempsey has been repaid £1,711 (Nov 2021) owing to him for the replacement windows.

• AH pointed out that the School still owes us £400 for payment to an image rights company for breach of copyright. AH to provide Richard with the info. Anna suggested that we should deduct the amount from the donation amount to be paid to the School.

5. The Ground (TL/IB)
   

• Quite a few Football matches have been cancelled due to the weather.

• A replacement catch net post (£350) is required behind pitch 1 due to Storm Eunice damage.

• A fence not belonging to OOASC is down behind pitch 1 dugouts.

• AW wants’ to intensify the Ground work this year but has to be careful that the work does not affect the Cricket pitches. It will need a whole week to do the spring renovations (looking at early April). IB to check for any Football fixtures around that period.         

• There is damage to Poly Cricket Sightscreen and an insurance claim has been submitted. 2 new Poly Cricket Sightscreens (£3,000) are required and the wooden sightscreens will require renovating.

• The Cricket Club will be arranging pre-season maintenance work at the end of April.

• Soffits and guttering needs doing. Received a quote for £2,900 (TL asked if we could try to get further quotes).

• Anna raised the issue of the Main Hall floor which needs replacing. This would help to encourage more hiring of the facilities and attract business.

6. OOASC Sports Clubs

      6.1    OOFC Football Section (IB)

• There are 5 teams playing on Saturdays and a Vets team on Sundays. The 5^th XI a young and enthusiastic side, are particularly doing well and has reached the semi-final of the AFA Cup.

• John Robinson has taken over from Graeme Wilson as Fixtures Secretary.

• AH enquired about payment of subscriptions due from the Football Club (AH to liaise with John Robinson).

      6.2    OOCC Cricket Section (Tim Lane)

• Regular nets at Owens School on Monday evenings are well attended ( Both junior and adults)

• There will be 3 adult XI’s in the Herts. Saracens League and fixtures for the junior teams for season 2022.

       6.3    Affiliated Clubs (Phil Riley) 

• Nothing to report.

7. OOASC Membership (Alan Hunter)

• £2,046 subscriptions currently collected from 128 paying members and 5 members have lapsed (AH will categorize a total of all members at the next meeting).

• Football Club still to calculate the number of players owing Association subs.

• Anna stated that 92 members have joined the Alumni membership from the last event at a cost of £2 per month and will need a membership card. Anna is keen to offer members preferential rates for events and to create a ‘Business Directory’ to advertise members’ only businesses.

• Anna and AH to meet to discuss merging of the OOASC membership spreadsheet to the Alumni members database and to collect membership subscriptions via an App.

8. Old Owens Website (Alan Hunter)

• No problems with the Website currently, which is updated as and when necessary.

• AH provided the statistics for the website as at 21/02/2022 as follows:

  Last 7 days there were 360 visitors with 1,716 visits

  Last 30 days there were 2,217 visitors with 7,838 visits

  Last 365 days there were 25,050 visitors with 91,293 visits.

• The statistics above show that we are still getting regular traffic on the website.

9. ZOO Club (Alan Hunter)

• At 21^st February 2022 there is £762 in the account with £50 owing to Dave Greenshields for the November 2021 draw and £48 owing to Anna for 2 months overpayment (Anna is happy to leave the amount in the account to cover the next 2 years payments).

• A draw was made (via Anna) and the winner of £75 for February 2022 is Ian Breeze (Ball number 5).

10. Owenians Alumni (Anna Welsford)

• The first Alumni Event on Saturday 13^th November 2021 at the School was very successful and enjoyed by everyone (Well done to Anna).

• Anna is now looking at organizing other Alumni events and pointed out that in 2023 will be the Schools’ 410 years anniversary.

• There is currently £9,800 in the Alumni bank account and OOASC are aiming to donate in the region of £4,000 to the School at a later date.

• TL stated that he was contacted by Ron Barber (from Ilford), to say that his wife an Old Owenian had passed away and that he would like to do an obituary for her and that he also had a lot of books etc relating to the School (Anna to pursue).

• Anna stated that if anyone had any stories or other content, that this could be input directly to the Alumni website (owenians.com) which she would then vet before allowing publication.

11. AOB

• None

12. Date of next meeting

• Next meeting has been scheduled for Monday 4^th April 2022 at 7.30 pm at the Ground. 

13. End of meeting

• Meeting ended at 9.37 pm.

There will be a meeting of the Full Committee on Monday 21st February 2022 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 1st November 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 1^st November 2021 at 7.45 pm
in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:            I.Breeze(IB), Richard Hattrell(Richard), A.Hunter(AH), P.Kennedy (PK),
                                   T.Lane(TL), P.Riley(PR), K.Rowswell(KR), V.Tanner(VT), 
                                   A.Welsford (Anna), John & Lynn (JLC)
                                   (TL chaired the meeting with IB taking the minutes).

1. Apologies:              Rob Hattrell, A.Ward(AW), D.Webb             

2. Bar and Catering (John//Lynn Clark)

• Trading figures for Bar and Food were produced by JLC and numbers have improved since 2020.
  (Thai Food sales do not show in the Food figures). Richard asked JLC for a copy of 2019 figures so that he could do a comparison.
• Progress has been slow but trade is gradually coming back. Business on Sundays is quiet as most Football teams are not coming into the Clubhouse after matches.
• Not many future functions have been booked. The recent Elvis night was good and there is a Fireworks night on the 5^th November, the OOFC Race Nite on the 6^th November and a Quiz Nite is planned for the 10^th December.
• JLC are still thinking about Xmas opening hours which will be published in due course.
• TL mentioned that Cricket Teas might be back next season and that JLC should be ready for this as well as Lunches for the 1^st XI Team required for half the games.
• JLC stated that they would be running the Bar for the Alumni Event on the 13^th November at the School.

3. Matters arising from previous minutes 26th July 2021

• None

4. Finance (Richard Hattrell)

• Richard presented figures as at 31^st July 2021(end of financial year) and as at 31^st October 2021.
• The combined balance at HSBC and Barclays presently stands at approx. £77,500. We have a surplus of £4,500 on our operations.
• The Investment Bond increased by 20% over the year.
• We are getting full rental payments from JLC.
• TL stated that Cricket rental fees for pitches 1 &2 will increase for 2022 and for 2023.
• Richard asked for bank details for Eamonn Dempsey to reimburse £1,711 owed for the Pavilion windows renovation (AH will contact Eamonn to get his details).
• Decision of the amount to be donated to the School by OOASC will be made at a later date.

  5. The Ground (TL/IB)

• Replaced glass washer at a cost of £600.
• Cricket pitches both renovated by Bones at same cost as last year.
• Andy Ward Ltd did a good job in the Cricket season although sometimes there were machinery issues (i.e. Lloyds Wicket mower and Mastiff).
• Football pitch 1 not so good as Ed was unable to cut on 23rd Oct because no suitable working mower was available. Pitch now rectified with a rotary five deck mower.
• IB worried about the ground filling up when it rains (Regular aeration might help).
• Fascias and guttering needs doing (TL to send out quotes). PK mentioned that gutters were leaking all around the Pavilion (linked to fascias replacement). Desperately needs rectifying.
• Bungalow Window & Door, Rear Window & Main Entrance Door – quote received from Fineline £9,637 and Character Windows £4,600. PR to ask for quotes for the Main Door from contacts.
• Pitch 1 watering point repair.
• Cricket Square perimeter drainage – very wet areas as water runs off the square puts games in jeopardy.
• 2 new Sightscreens are needed – no decision made.
• Electric shower in umpires/referees changing room 8 needs replacing as thermostat has failed ( IB to sort).
• Possible Sale of Tractor & Gang Mowers – not at the moment.

6. OOASC Sports Clubs

     6.1 OOFC Football Section (Paul Kennedy)

• PK reported that OOFC are running 5 sides on a Saturday but the Vets are struggling to get sides out on Sundays and there is a possibility that they might fold as a result.
• A lot of ex PBUFC and DAOS youngsters are involved in the lower teams.
• Football training at the School on a Tuesday at 8.15 pm is well attended.
• The Football Club has introduced the ‘Square’ payment system for this season.
• PK asked if Food can be provided for the Home teams after games as more players are staying.

     6.2 OOCC Cricket Section (Tim Lane)

• 1st XI reached the Championship Play off vs West Herts CC. The 2nd XI were champs of Division 7A and consequently go up 2 divisions to 6A. The 3^rd XI finished 4^th in Regional Division B East.
• Winter nets are starting tonight 1^st November at the School for both Juniors and Seniors.
• OOCC AGM is on Thursday 4^th November 2021 at 7.00 pm.
• OOCC Dinner is on Friday 26^th November 2021 at 7.30 pm.

     6.3 Affiliated Clubs (Phil Riley)

• PBU are not using the Club socially as much as previously. Potential to have outdoor catering on Saturday/Sunday mornings is being lost at the moment. Could PBUFC step in and provide a service and OOA share profits? PR to ask PBU.

7. OOASC Membership (Alan Hunter)

• £5,173 subscriptions collected up to 31st July 2021 (280 paying members, total 501 members).
• £1,915.50 subscriptions paid so far from 1^st August 2021 by 121 members..
• Anna suggested introducing a payment system to collect subscriptions e.g ‘Stripe’. A discussion ensued.

 8. Old Owens Website (Alan Hunter)

• No problems with the Website which is updated as and when necessary .
• AH provided the statistics for the website as at 01/11/2021 as follows:
  Last 7 days there were 575 visitors with 2,011 visits
  Last 30 days there were 2,320 visitors with 9,611 visits
  Last 365 days there were 31,165 visitors with 135,575 visits.

9. ZOO Club (Alan Hunter)

•  At 1^st November 2021 there is £692 in the account with £100 due to be paid to Valerie Cross who won the May draw (Valerie has just responded so a cheque will be sent out to her).
• The prize of £25 awarded to W.Sutter in the July draw was not paid as he was no longer a member of the Zoo Club.
• A draw was made and the winner for November is £50 to Dave Greenshields (Ball number 12)..

10. Owenians Alumni(Anna Welsford)

• Anna said that there was nothing to report at the moment except for a reminder of the Alumni Event on Saturday 13^th November 2021 at the School.

11. AOB

• Scrap van owned by Terry Franklin is still parked at the entrance to the Ground. It has been mentioned to him but nothing can really be done and the situation remains very awkward indeed.

 12. Date of next meeting

• Meeting ended at 21.40 pm.
•  Next meeting (TBC).

There will be a meeting of the Full Committee on Monday 1st November 2021 at 7.45 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 26th July 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

• Fascias
• Clubhouse Entrance Door
• Pitch 1 watering point repair
• Cricket Square perimeter drainage
• 2 new Sightscreens
• Possible Sale of Tractor & Gang Mowers

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 26^th July 2021 at 7.30pm
in the Les Williamson Room at Old Owen’s Sports Ground.

 In attendance:            I.Breeze(IB), Richard Hattrell(Richard), A.Hunter(AH), P.Kennedy (PK),
                                    T.Lane(TL), K.Rowswell(KR), V.Tanner(VT), A.Ward (AW),
                                    John & Lynn (JLC)
                                    (TL chaired the meeting with IB taking the minutes).

1. Apologies:                Rob Hattrell, P.Riley, D.Webb, A.Welsford(Anna)             

2. Bar and Catering (John//Lynn Clark)

• No actual trading figures produced (John will prepare and provide the trading figures in the next few days).
• Progress has been slow but quite good during the Euros. Lost a couple of weddings. Some future functions are planned. Looking reasonably promising. Sunday events in the Summer are being planned as the current Cricket teams don’t tend to socialise indoors.
• Forthcoming events will be planned now that Lockdown has ended.
• Thai Food is doing a good trade which helps the bar takings. Their website has been updated and undertaking advertising on social media.
• Ed Clark is considering some personal investment to the facilities especially in the kitchen.

3. Matters arising from previous minutes 24^th May 2021

• Football re-seeding complete.
• Dishwasher cost was £500 (will replace next time).
• JLC to investigate getting Association plastic membership cards.

 4. Finance (Richard Hattrell)

• Richard presented figures up to 26/07 (inc. patio and ATB).
• The combined balance at HSBC and Barclays presently stands at £72,365.
• Received another £12k from Welwyn Hatfield Council (unsure why we received this grant).
• Awaiting plumber’s recommendations for the shower system, so we should retain some funds for this
  likely significant future expense.
• Future investigation on Association insurance with a view to cut costs on possible duplication of cover.
• Richard will aim to reimburse Eamonn Dempsey £1,711 for the Pavilion windows renovation.
• Richard will prepare the Accounts at year end 31^st July 2021.

5. The Ground (TL/IB)

• The ground is in good condition at the moment even though we have had adverse weather and Cricket has been good.
• Renovations have taken well.
• Patio extension has worked really well.
• Showers have been repaired (water still a bit hot) but will be monitored.
• Fascias and soffits may need doing.
• Scorebox door needs replacing.
• A45 metre catch net is required behind the pitch (approx. £500). The Association & Football Club to contribute equally to the cost.
• Verti-drain and fertilising intended just before start of the Football season (approx.£2,000)
• TL asked AW if some of the machinery we possess and not being used can be sold (e.g. tractor & gangs). AW to investigate.

 6. OOASC Sports Clubs

     6.1 OOFC Football Section (Paul Kennedy)

• The 1st XI has started training and pre-season fixtures have been arranged.
• There will be 5 teams next season on Saturday in the SAL League and the Vets team on Sundays.
• Some training will be allowed at the Club if not interfering with Cricket.
• The ground will be available for Football on 11^th September 2021.

     6.2 OOCC Cricket Section (Tim Lane)

• There are 6 Saturdays remaining (Cricket ends 4^th September 2021).
• All 3 teams are currently top of their respective league. The atmosphere and social scene is very good at the moment.
• Covid-19 restrictions for Cricket have been lifted.
• Junior sessions will take place all summer on Wednesdays, as well as matches played (unfortunately some matches have been cancelled due to the weather). Parents are needed to assist with coaching & managing teams.

     6.3 Affiliated Clubs (Phil Riley)

• No report from Potters Bar United.

7. OOASC Membership (Alan Hunter)

• £5,088 subscriptions collected up to 26^th July 2021 (273 members).
• 492 members in total (Associate 63, Full 130, Football 80, Honorary 18, Life 201).
• 13 Lapsed members up to 26^th July 2021 (mainly retired members).

8. Old Owens Website (Alan Hunter)

• Website is in fine fettle and is updated when necessary.
• AH provided the statistics for the website as at 26/07/2021 as follows:
  Last 7 days there were 630 visitors with 2,116 visits
  Last 30 days there were 2,349 visitors with 8,866 visits
  Last 365 days there were 41,876 visitors with 206,763 visits.

9. ZOO Club (Alan Hunter)

• At 26^th July 2021 there was a kitty of £634.85 (£150 in prizes not yet claimed).
• A draw was made and the winners for July are as follows:
  £50 to Edward Fosbrook (1st Prize)
  £25 to W.Sutter (2nd Prize)

10. Owenians Alumni(Tim Lane)

•  In Anna’s absence due to holiday commitments, TL summarized the actions needed to be performed for the Owenians Alumni as follows:

       1. Some of the Termination wording needs to be changed and agreed.

       2. Open a new Bank Account for the Owenians Alumni at HSBC (TL & Richard to meet up
           on Wednesday 11^th August to do this).

       3.  Agree the signatories for the new Account (2 signatories required. TL & Richard
            initially & Anna to be included).

       4.  Agree an amount to be donated from the Association to the new Account as a start
            up. VT suggested £4,000. TL advised that the Association can make donations in the
            future to the School as and when.

11. AOB

• Pete Salisbury (Ex PE Teacher, Old Owens Football & Cricket Captain) passed away on 14^th July 2021.

 12. Date of next meeting

• Meeting ended at 21.16 pm.
• Next meeting (TBC).

There will be a meeting of the Full Committee on Monday 26th July 2021 at 7.30 pm at Old Owen’s Sports Ground.

Agenda

1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 24th May 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

• OOFC Football Section (Paul Kennedy/Ian Breeze)
• OOCC Cricket Section (Tim Lane)
• Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 24^th May 2021 at 7.30pm
in the Main Hall at Old Owen’s Sports Ground.

In attendance:  I.Breeze(IB), Richard Hattrell(Richard), A.Hunter(AH), T.Lane(TL), 
                         K.Rowswell(KR), V.Tanner(VT), A.Welsford(Anna), Lynn & Ed Clark (JLC)
                         (TL chaired the meeting with IB taking the minutes).

 1. Apologies:    Rob Hattrell, P.Kennedy(PK), P.Riley, D.Webb, A.Ward(AW)             

2. Bar and Catering (John/Ed/Lynn Clark)

• No actual trading figures produced (John to send out some figures). Weather pretty poor recently so Cricket matches have been cancelled, but when weather is good numerous customers have sat outside on the patio. JLC now using the “Square Space” booking app and are currently paying 50% rent to the Association.
• Forthcoming events – Mainly cricket at weekends and junior cricket sessions on Thursdays. Karessa fashion event is booked on Friday 11th June and a few functions are scheduled for July (1^st booking on 3^rd July 2021). Some private school leaving parties. Girls Fridays cricket festivals (JLC might need some extra staff for the functions, Anna will enquire at School).
• JLC are hopeful that the Euros (starts 11th June) will bring in more customers and are even more hopeful for June 21^st when all restrictions may be lifted!
• Ed Clark will be getting a DJ to play on some Saturdays. Thai food is available from Thursday to Friday and a website oldowensthai.co.uk exists for ordering & booking tables.

3. Matters arising from previous minutes 1st March 2021

• Patio has now been successfully extended and requires payment (£4,000) and a UPVC portable fencing has been fitted.

4. Finance (Richard Hattrell)

• The balance at the Bank is £70,902 (payments outstanding for patio, fencing, verti draining, catch netting and proposed pitch repair estimated at £6-8K). We received 2 grants due to the pandemic totalling £40,000 (No more grants are due). Rates relief kicks in 1^st July (0% except for the Bar).
• Richard confirmed that JLC to pay half the full rental in June followed by the full rental from July onwards,
• Alan Davison now removed as a signatory and replaced by Richard on the account.
• Richard will monitor the monetary situation in July with the aim of reimbursing Eamonn for the Pavilion windows project (£1,711). 

5. The Ground (TL/IB)

• TL is very pleased with the ground condition for Cricket although the weather has been wet.
• TL reported that the cull of Rabbits seem to be working. The 2^nd cull has been postponed for the moment. We also need to monitor mole activity.
• Football re-seeding and reparation work will be required (TL to speak to AW).
• AW needs to be made aware of timings for doing work when events are taking place at the Ground. 

6. OOASC Sports Clubs

 6.1 OOFC Football Section (Paul Kennedy)

• A messy season has now almost been completed (Only the Vets are still playing). PK to produce a report and send out to Committee members.
• The Football Club made a payment of £1,804 to the Association for players subscriptions (Thanks to the Football Club for payment in difficult circumstances this season).

6.2 OOCC Cricket Section (Tim Lane)

• The Saracens League matches for the 1^st XI, 2^nd XI and 3^rd XI started on the 8^th May but matches have been impacted due to the awful weather.
• Changing rooms and showers (max 6) can be used (Temperature of showers require checking – Too hot).
• Junior sessions take place on Thursdays (around 55 members) and 3 junior sides U9’s, U11’s and U13’s have played some matches.
• Need to review pitch hire pricing next year (currently £125 for 1^st pitch & £115 for 2^nd pitch).

6.3 Affiliated Clubs (Phil Riley)

• No report from Potters Bar United. 

7. OOASC Membership (Alan Hunter)

•  £4,307 (includes £1,804 from OOFC) has so far been collected for membership subscriptions as at 10th May 2021 (July 31^st 2021 is end of year).
• Approx 450 members in total (Anna is actively recruiting from PBUFC to increase immediate membership).
• TL to order via JLC, 100 plastic membership cards.
   

8. Old Owens Website (Alan Hunter)

• No problems with the website (AH is updating the website as and when necessary).
• AH provided statistics for the website as at 24/05/2021 as follows:
  Last 7 days there were 418 visitors with 1,483 visits
  Last 30 days there were 1,864 visitors with 6,646 visits
  Last 365 days there were 45,688 visitors with 232,404 visits.

 9. ZOO Club (Alan Hunter)

• At 24^th May 2021 there was a kitty of £595. Draw winners for May are as follows: £100 to RE and VM Cross and £50 to David Bent.
   

10.            Old Owenians Alumni/OOASC relationship (Anna Welsford)

• The plan to create Owen’s Members Club as a brand under OOASC Limited is well underway with Anna leading (with full backing from Hannah Nemko and Jackie Campbell)
• Legal approval / consent agreement from Solicitors now pending (School to update Anna when paperwork is ready – Will then be shared with OOASC). If the set up terms are agreed and consent order is signed by both parties, a separate ALUMNI FUND bank account can then be opened by OOASC (with two signatories assigned). Anna can then link this bank account to the back end of owenians.com, the brand new dedicated website / hub for Owen’s alumni and the wider Owen’s community, so payments can be taken for event tickets, donations, membership, etc, via Stripe or PayPal.
• Anna has been designing and populating owenians.com with original content for the last few months now, and it is almost there. The website is run by Toucantech at a cost of £7,000 a year.
• Anna is currently finalising the gallery and ‘interest hubs’ sections (e.g. with images from the archives) and also the news blog (with articles people have sent Anna and some written herself) which will replace the old style twice yearly newsletter. 
• The owenians.com shop, business directory and  members club sections will ‘go live’ once the site itself has been up for a few months (i.e. when numbers of active members have grown, and of course, we are able take online payments).
• Soft launch (for owenians.com with its initial features, i.e. News, networking, galleries, clubs and communications (via the attached database) is planned for w/c June 14th. Anna requested if a few Committee members can test the workings (i.e. TL/AH/IB/RH & VT).
• The shop will need to be virtually stocked before its launch (we currently only have the 400yrs history book to put into it, but Anna would like to add at least some tankards to the offering, i.e. once enough funds /sponsorship to purchase initial stock have been raised).
• Anna is currently looking for a main site sponsor (hoping to achieve £1,000 per year and is going out to breweries primarily in the hope, ‘one will bite’!)
• Launch event update (13th November 2021) all dinner tickets have been sold. One table allocated to OOASC and one to Derek Webb (still needs payment). Other sales revenue is sitting in the school’s account and  in a PayPal holding pool ready to be transferred out to the new fund account. Sponsors for remaining aspects of event being sought (e.g. Bar/ menus)
• Bar running needs to be discussed (offer to JLC Owen’s?)

  11. AOB

• Late news – 01/06/21 – Dishwasher in bar has broken down irreparably (cost around 2K).

 12.              Date of next meeting

• Meeting ended at 22.04 pm.
• Next meeting scheduled for July (TBC).

There will be a meeting of the Full Committee on Monday 24th May 2021 at 7.30 pm at Old Owen’s Sports Ground.

 Agenda

 1. Apologies for Absence

2. Managers update (John/Lynn Clark)

3. Matters arising from previous minutes 12th April 2021

4. Finance update (Richard Hattrell)

5. Ground & Facilities update (Tim Lane/Ian Breeze)

6. OOASC Sports Club update

     6.1  OOFC Football Section (Paul Kennedy/Ian Breeze)

     6.2  OOCC Cricket Section (Tim Lane)

     6.3  Affiliated Clubs (Phil Riley)

7. OOASC Membership update (Alan Hunter)

8. OOASC Website update (Alan Hunter)

9. OOASC ZOO Club update (Alan Hunter)

10. Alumni/Owen’s Members Club update (Anna Welsford)

11. AOB

12. Date of next meeting – TBC

Minutes of the Full Committee Meeting held on Monday 12th April 2021 at 8.00pm
online on ZOOM.

In attendance:   I.Breeze(IB), Richard Hattrell(Richard), Rob Hattrell(Rob), A.Hunter(AH), P.Kennedy(PK), T.Lane(TL), V.Tanner(VT), Derek Webb (DW), A.Welsford(Anna), John, Lynn & Ed Clark (JLC)
(TL chaired the meeting with AH taking the minutes).

 1. Apologies:            P.Riley, K.Rowswell, A.Ward            

2. Bar and Catering (John/Ed/Lynn Clark)

      JLC stated that the Club has re-opened for outdoor service only (Wednesday to
         Sunday) under Government guidelines. A Marquee with a heater available if needed
         has been erected in the Car Park for use by members. From the 17^th May
         indoorbookings can take place (Table of 6 or 2 Households allowed).

 From the 21^st June functions can restart indoors (JLC has first booking on 3^rd July 2021).

 JLC are looking at the possibility of doing pre-booked lunches/teas when the Cricket season commences and maybe barbeques for Junior Cricket.

3. Matters arising from previous minutes 1st March 2021

 The 4 lights that were not working in the Car Park have been fixed

4. Finance (Richard Hattrell)

 Richard distributed reports for Profit and Loss and Balance Sheet accounts as at 31^st March 2021 and Forecast Profit and Loss and Balance Sheet account for year ending 31^st July 2021. Richard stated that we are looking at a small surplus at year ending 31^st July 2021 which is good news in the circumstances.

 The rentals from Football Clubs hiring pitches have been received totalling £6,549.

 We appear to have received a further grant of £15,357.29 from Welwyn and Hatfield (Richard is awaiting paperwork confirmation).

 The balance at the Bank as at 31^st March 2021 is £78,866.06.

 Richard suggested the need to look at JLC rent payments now that the Clubhouse has re-opened. Richard to put a proposal to JLC that they pay a third of the full rental in April and May, half the full rental in June followed by the full rental from July onwards,

 Richard investigated the possibility of monies due from Business Interruption but was certain that we did not qualify.

 VT enquired whether the monies that we receive from Pitch Hire from Clubs covers the expenses in the running and maintenance of the Ground. Figures suggest that expenses are covered.

 Richard will monitor the monetary situation in July with the aim of reimbursing Eamonn for the Pavilion windows project (£1,711).

5. The Ground (TL/IB)

 IB reported that the Football pitches were played on in the last 2 weekends and the Ground has held up well due to the weather. This weekend (i.e. 17^th April) is the last for Football at the Ground.

 A bit of re-seeding work is needed near the Barbeque area where the Marquee resided.

 It was agreed that a ‘catch net’ for pitch 1 should be purchased (Approx. £500) for the start of the next Football season.

 TL reported that a 1^st cull of Rabbits had taken place with a 2^nd cull due at the end of April.

 TL has had a quote of £4,050 to extend the Patio area by 7m x 3.5m (TL to investigate whether the work can be done sooner rather than later).

6. OOASC Sports Clubs

 6.1 OOFC Football Section (Paul Kennedy)

 PK reported that Football is back but in a state of chaos (i.e. Fixtures situation is unsure). Owens 2^nd XI are still in the Cup but Owens 3^rd XI has ceased Football for the remainder of the season. 17^th April is the last Football fixtures at the Ground

 PK to check the situation with regard to players’ payment of Association subs for the season.

6.2 OOCC Cricket Section (Tim Lane)

 TL reported that Cricket starts at the Ground on the 24^th April with a 2nd/3^rd XI team playing a friendly match against Winchmore Hill. The Saracens League matches start on the 8^th May and finishes on the 4^th September.

 Working party to be organised for this weekend 17^th/18^th April for repairs (e.g. sightscreens, covers etc.)

6.3 Affiliated Clubs (Phil Riley)

 No report from Potters Bar United.

7. OOASC Membership (Alan Hunter)

 £2,246.50 has so far been collected for membership subscriptions as at 12th April 2021 from 22 Associate & 121 Full members. There are a total of 18 Honorary & 201 Life members and 14 lapsed members (consisting mainly of retirees) to this period. Nothing has been received as yet from the Football Club for membership subs (Last season we received payments from 82 players totalling £1,606).

8. Old Owens Website (Alan Hunter)

 AH is updating the website as and when necessary.

 AH provided statistics for the website as at 12/04/2021 as follows:
Last 7 days there were 509 visitors with 2,186 visits
Last 30 days there were 2,003 visitors with 6,947 visits
Last 365 days there were 47,430 visitors with 245,080 visits.

(Visitors and visits were higher than previous stats due to the Club now re-opened and Football back).

9. ZOO Club (Alan Hunter)

 Zoo Club balance as at 12th April 2021 is £586.85.

 No prize draw was held at the meeting.

10.            Old Owenians Alumni/OOASC relationship (Anna Welsford)

 Anna met Hannah Nemko (School Head) and Peter Martin (Chair of Governors) to put forward the proposal of using the OOASC as the vehicle for running Owens Alumni (TL to draft a letter to Hanna and Peter to back up the proposal). Anna is currently setting up the Alumni website and the plan is to merge the members of the School Alumni with the members of the OOASC onto one platform. Before the website can be up and running a Bank Account for the system will also need to be set up. Anna is aiming for completion of the website by the end of May.

 Anna stated that she already has about 100 takers for the Owens Alumni Members Club Launch Event scheduled for the 13^th November 2021.

11. AOB

11.1 Appointment OOASC Director(s)/Trustee(s)

 Richard pointed out that in the OOASC Articles of Association we did not have the sufficient numbers of Directors to satisfy the criteria. TL proposed Richard to be a Director of OOASC which was agreed by the meeting. Richard will put paperwork in place for the Articles.

12.              Date of next meeting

 Meeting ended at 21.30 pm.

 Next meeting scheduled (TBC).

There will be a meeting of the Full Committee on Monday 12th April 2021 at 8.00 pm online on ZOOM.

Agenda

 1. Apologies for Absence

 2. Managers update (John/Lynn Clark)

 3. Matters arising from previous minutes 1st March 2021

 4. Finance update (Richard Hattrell)

      4.1 Business Interruption Claim

 5. Ground & Facilities update (Tim Lane/Ian Breeze)

 6. OOASC Sports Club update

      6.1 OOFC Football Section (Paul Kennedy/Ian Breeze)

      6.2 OOCC Cricket Section (Tim Lane)

      6.3 Affiliated Clubs (Phil Riley)

 7. OOASC Membership update (Alan Hunter)

 8. OOASC Website update (Alan Hunter)

 9. OOASC ZOO Club update (Alan Hunter)

10. Old Owenians Alumni/OOASC relationship update (Anna Welsford/Tim Lane)

11. AOB

       11.1 Appointment of Eighth Director/ Trustees (nominees Anna Welsford & Richard Hattrell)

12. Date of next meeting – TBC