OOASC Full Committee meeting 19th December 2022 – Minutes

Minutes of the Full Committee Meeting held on Monday 19th December 2022
at 7.30pm in the Main Hall at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), T.Lane(TL), K.Rowswell(KR), A.Ward(AW)

1. Apologies: A.Abugo, Robert Hattrell, Paul Kennedy, H.Nemko, V.Tanner, D.Webb, A.Welsford, JLC  
2. JLC update (John//Lynn/Ed Clark)

• JLC will produce the latest Bar and Food Trading figures for distribution.

3. Matters arising from previous minutes 3rd October 2022

• Not discussed

4. Finance (Richard Hattrell)
   

• RH presented figures for Profit and Loss and the Balance Sheet. As at 5^th December 2022 there was £120k in the HSBC bank account, £7k in the Barclays account, £9.8k in the Owenians Alumni account and a surplus of £62.8k.
• Most of the Football payments for the rental invoices that were sent out have been paid. Outstanding rental payments from Finchley C.C. and Sri Lankan C.C. have been received.

• RH is still awaiting authorisation for the Mandate change for signatories on the Barclays account.

• RH is seeking a copy of the Charitable Trust Deed for the Association.

5. The Ground (Tim Lane)
   

      5.1 Grass Pitch Maintenance Fund

• We have received the 1st grant payment of £18,560. We will need to carry out the required conditions for the grant and provide the necessary back up information to be able to claim for year two.

      5.2 Borehole Project

• Applied for ECB grant of £10k. The ECB want further information i.e. Soil report etc. Looking to site the Borehole behind the scorebox. Quotation for Borehole project is circa £25k.

      5.3 Irrigation Project

• Quotation for irrigation project is circa £46k.

      5.4 Club House Refurbishment 

• TL will contact Ayo and Anna to meet and discuss the refurbishments required to the Clubhouse. 

      5.5 Paddle Tennis Project 

• TL will meet with Steve Riley in January to follow up the Paddle Tennis opportunity, to be sited on the derelict Tennis Courts at the Ground.

      5.6 Tennis Centre Presentation

• Discussions took place between the Tennis Organisation and Committee members. The Tennis Organisation are looking to develop 5-6 tennis courts in the area near the pavilion, derelict tennis courts and football pitch 4 (IB pointed out that pitch 4 brings in a revenue of 6k a season). The Tennis Organisation mentioned the possibility of building a new pavilion area that could include a gym, squash courts etc. and that they would bring 200 members with them initially. As a result the Tennis Organisation would want a joint partnership with the Association and a stake in the freehold with regard to security for the total project development. The Tennis Organisation would also do any planning that was needed for the project. Concerns were aired by Committee members on how much of pitch 4 we would lose, the impact on the Cricket Boundaries, Car Parking space required and how long the project would take to complete.

• The Tennis Organisation will do detailed measurements and a survey of what will be required to install the tennis courts. They will also determine our boundaries and find out who owns any non green belt parcels of land adjoining the Ground with a view to making purchases to aid the development (Thanks to AW for arranging the meet with the Tennis Organisation).   

6. OOASC Sports Clubs

      6.1    OOFC Football Section (IB)

• IB reported that only one fixture has been played in December for the 3 Saturday teams and the Sunday Vets. Fixtures are due to re-commence in January. Monies are coming in from the players.

      6.2    OOCC Cricket Section (TL) 

• The Junior section commenced nets at the School on Monday 7^th November with soft and hard ball sessions.
• Winter nets for the Seniors will commence on Tuesday 3^rd January 2023 at Chancellors School.

      6.3    Affiliated Clubs

• Potters Bar needs to appoint a representative on the Association Committee to replace Phil Riley. 

7. OOASC Membership (Alan Hunter) 

• AH reported that no analysis of members’ subscriptions could be done as Richard is still awaiting authorisation for the Mandate Change on the Barclays Account, so that bank statements from the 1^st August 2022 onwards can be retrieved (the bulk of members’ subscriptions are paid on this date).

8. Old Owens Website (Alan Hunter)

• The website is running smoothly with regular traffic and is updated as and when necessary.
• The statistics for the website as at 19/12/2022 is as follows:
  Last 7 days there were 594 visitors with 1,607 visits
  Last 30 days there were 2,713 visitors with 8,527 visits
  Last 365 days there were 25,330 visitors with 101,599 visits

9. ZOO Club (Alan Hunter)

• The balance in the account as at 19/12/2022 is £916.85 (with £50 still owing to Dave Greenshields -November 2021 draw).

• A draw was made at the meeting:
  The winner of the £75 ^1st prize is RE & VM Cross (Ball no. 20).
  The winner of the £50 ^2nd prize is Mr J Cardall (Ball no. 8)
  The winner of the £25 ^3rd prize is Mrs G. Rowswell (Ball no 4)

10. AOB 

     10.1 Alumni

     The new Alumni Officer is Emma Day who has replaced Anna who left the position at
     the end of October. Emma will be invited to future meetings.                 

11. Date of next meeting

• Next meeting is scheduled for Monday 6^th February 2023, 7.30 pm at the Ground. 

Meeting ended at 21.30 pm.

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