Minutes of the Exec Committee Meeting of the Old Owens Association and Sports Club Limited held on Monday 1st February 2016:

Present:

T.Lane (TL), V.Tanner (VT), A.Hunter (AH), K.Rowswell (KR), J.Clark (JC), L.Clark (LC)

VT chaired the meeting and AH took the minutes.

Apologies:

P. Kennedy

Matters arising:

No matters arising from the last minutes on 7th December 2015.

Finance:

JC stated Bar & Catering figures for Nov & Dec 2015 were not great compared to 2014 due to less events and generally being much quieter in the Club for those months. The downturn in the figures was also down to food, as clients bringing in their own food for events had an impact. January figures were higher than in 2015 due to more Football games being played.

KR asked if producing monthly projected figures for 2016 would be workable. JC stated that it really wouldn’t make a difference having projected figures. TL agreed.

TL has chased Finchley Ladies Cricket Team for the outstanding amount of £625. There was a discrepancy of 1 date to be deducted. Finchley Ladies to send cheque.

TL advised we need to start chasing Football Clubs for payment. Football invoices needs to be sent out from the School. Ian Breeze to assist.

Finance will be needed from the Association for Spring Renovation to the Ground, estimated ££15,000.

Membership:

AH liaising with JC with regard to 6 members that have not renewed their Associate Cash membership.

AH advised that he has had no response so far with regard to the advert placed in the December Newsletter for New Members to join the Association at a promotional price of £7.50.

The Ground:

Spring renovation is required (see Finance) with regard to drainage, seeding & scarifying. In the past the Ground has been “verti-drained”. TL will meet with Rick Martin to see what needs to be done and will report back to the Committee.

Cricket Lettings 2016

Saturday

Old Owens Cricket Club will be taking 1.5 pitches during the season. The other half will be let to Finchley Men’s 3rd XI at £115 per game (9 games).

Sunday

Finchley Ladies Cricket Club will be using pitch 1 for the whole season at a discounted price of £1,800.

Archway Ladders will play 6 games on pitch 2 at £115 per game.

Finchley Men’s Cricket Teams might want to hire the Ground on an ad-hoc basis.

Midweek

There are 3 matches confirmed with Herts. 60+ teams.

Herts. Colts matches will also be required when decided.

TL advised that money coming in from letting of the Ground during the coming season will help with repairs to the Ground.

Bar and Catering:

Managers Update

JC advised that Bookings are not bad so far.

JC has had a request from a Dating Site i.e. Meet Balls with regard to holding events at the Club probably on Thursdays or Fridays. JC said he would probably book 1 event and see how it goes before committing to any further events.

Trading Accounts

JC produced and issued the breakdown of monthly sales.

Forthcoming Events

LC advised the following Events:

KARESSA Fundraising Night – Friday 5th February 2016
NOSTALGIA Night – Saturday 13th February 2016
QUIZ NIGHT – Friday 18th March 2016
ALVIN AS ELVIS – Friday 20th May 2016
WESLEY PRESLEY – Saturday 29th October 2016

Sports Club issues/requests

C reported that there are no issues.

Legislation

JC has gone with Heineken with regard to the supplying of the beer. It will be a 2 year agreement with a 30 day get out clause. So long as the beer is purchased from them they are happy with anything else JC might purchase i.e. no ties.

The deal is with JLC Owens Ltd. JC has given the package for Derek Webb to look through and to email the Committee with the details.

Any Other Business:

TL advised that Ian Breeze to follow up documentation received from Jane Osborne regarding position of boundaries to Car Park.

Date of Next Meeting:

Monday 14th March 2016 at 7 pm.

Alan Hunter

There will be a meeting of the Executive Committee held on Monday 1st February 2016 at 7.00pm in the Les Williamson Room.

Agenda

1. Apologies for Absence.
2. Matters arising from the Executive Meeting.
3. Finance.
4. Membership
5. The Ground
6. Bar and catering
   • Managers update
   • Trading accounts – Breakdown of monthly sales (Bar, Food & events)
   • Forthcoming events- results to be given to Full Committee.
   • Sports Club issues/requests
   • Legislation – Alcohol Licences, Basic Food Hygiene
7. Any other business
8. Date of next meeting.

Please click here for a copy of the Agenda in PDF format.

Present

Ian, Vince, Derek, Alan, Dave, Alan D and Ken.

1. Appointment of a secretary due to Eammon’s resignation.

2. Apologies for Absence

Tim and Steve.

3. Update from Alan Davison on responses to letter about Chairman’s role

Minimal response, only two responded. Tim may be willing to take up the position again in 2017. Alan D suggested that the role is covered by the committee. The assistance provided by the school will continue (promised by Alan D) finance by Gill or successor and Linda will continue to do paperwork that she currently covers. Alan D is willing to chair meetings, oversee Gill and Linda and to Liaise with John where he can.

Next meeting to be held at school to discuss quality and other matters re pavilion.

Tim and Alan D suggest the formation of a Bar Committee to review feedback of use and liaise with stewards. May be extension of Exec Committee. Suggestion that Vince and Ken liaise with John. Derek liaise with Green King re arrangements. Tim happy to continue with grounds.

4. Minutes of Full Committee Meeting

OK no comments.

5. Minutes of the Executive Meetings

OK but noted John did not provide figures – discussion for next meeting. Alan D noted that school is not happy with attitude of stewards towards school functions at pavilion if cannot happen school withdraws support.

6. Matters arising out of the Minutes

none.

7. Finance

Noted that current funding OK. Accounts to 31/7 15 approved.

8. Charging for use of the car park – Ian Breeze

Ian had meeting and they accept they should be paying. Offered £1,000 which seems low however Storrers are expanding. Suggestion that Ian asks for £2,000.

9. Full governance and delegation – Dave Connatty

Rules and Bye Laws minor changes for Linda to update and then to issue to Directors for approval.

10. The Ground

All OK.

11. The Pavilion

Ian awaiting AFA funding.

12. Lettings and Social events

No action.

13. The Zoo Club

Draw was limited to those who have paid. Drawer made at meeting, 1st £200, 2nd £100, 3rd £50.

14. Reports from Affiliated Clubs

Foodball doing well and still in cup.

15. Old Owens Website

OK

16. AOB

Alan chasing some associate members who have not paid.

Click here to download a copy of the Minutes in PDF format.

Minutes of the Exec Committee Meeting of the Old Owens Association and Sports Club Limited held on Monday 11th January 2016

** No Meeting held so no Minutes available **

There will be a meeting of the Full Committee held on Tuesday 11th January 2016 at 7.30pm in the Les Williamson room at Old Owen’s Sports Ground, Coopers Lane, Potters Bar, Hertfordshire, EN6 4NF.

Agenda:

1. Appointment of a secretary due to Eammon’s resignation.
2. Apologies for Absence.
3. Update from Alan Davison on responses to letter about Chairman’s role.
4. Minutes of Full Committee Meeting.
5. Minutes of the Executive Meetings.
6. Matters arising out of the Minutes.
7. Finance.
8. Charging for use of the car park – Ian Breeze.
9. Full governance and delegation – Dave Connatty.
10. The Ground.
11. The Pavilion.
12. Lettings and Social events.
13. The Zoo Club.
14. Reports from Affiliated Clubs.
15. Old Owens Website
16. AOB

There will be a meeting of the Full Committee held on Tuesday 11th January 2016 at 7.30pm in the Les Williamson room at Old Owen’s Sports Ground, Coopers Lane, Potters Bar, Hertfordshire, EN6 4NF.

Agenda:

1. Appointment of a secretary due to Eammon’s resignation.
2. Apologies for Absence.
3. Update from Alan Davison on responses to letter about Chairman’s role.
4. Minutes of Full Committee Meeting.
5. Minutes of the Executive Meetings.
6. Matters arising out of the Minutes.
7. Finance.
8. Charging for use of the car park – Ian Breeze.
9. Full governance and delegation – Dave Connatty.
10. The Ground.
11. The Pavilion.
12. Lettings and Social events.
13. The Zoo Club.
14. Reports from Affiliated Clubs.
15. Old Owens Website
16. AOB