OOASC Full Committee meeting 7th June 2023 – Minutes

Minutes of the Full Committee Meeting held on Wednesday 7th June 2023
at 7.30 pm in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance: I.Breeze(IB), J., E., & L Clark(JLC), Richard Hattrell(Richard), A.Hunter(AH),
T.Lane(TL), H.Nemko(HN), K.Rowswell(KR)

Malcolm Oakley(MO) was introduced at the meeting as the new
representative on the Committee for Potters Bar United F.C.

JLC produced the Bar & Food figures from January to May 2023 and reported that although the figures showing didn’t look too bad, it wasn’t a true reflection of the current state of the business. JLC stated that they lost many games of Football in March and at the start of the Cricket Season due to the weather and that Football teams playing on a Saturday are no longer staying as long as before and that some teams playing Football on a Sunday do not stay at all after matches.
JLC also reported that functions are down, prices of beer have increased and no grants are forthcoming and as a result the business is currently struggling. JLC asked the Committee for a deferral on the rent for 3 months in addition to the 2 months rent that is currently owed.
TL is asking Committee members to offer their thoughts & suggestions with regard to the request from JLC for a deferral on the rent. JLC are to be encouraged to produce a plan of ways to drum up their business.

Richard presented figures for Profit and Loss and the Balance Sheet and reported that the Accounts are currently in a good state. As at 10^th May 2023 there was £101k in the HSBC bank account, £9k in the Barclays account, £9k in the Owenians Alumni account and a surplus of £36.4k. Richard stated that the figures do not include any costs for Ground renovations (TL pointed out that renovations will be done at the end of the Cricket season and before the start of Football).
Part payment from Tansley F.C. for football pitch rental is still due (£1,960). Richard stated that he has received advance payment for cricket rental from Sri Lanka Cavaliers.
Richard highlighted that Baxter & Co. Solicitors have not done the Association Accounts which was due at the end of April 2023.

5.1 Ground

The Ground was under water at the start of the Cricket season, so spring renovations could not be completed. Looking to complete renovations at the end of the Cricket season and before Football starts. The main drains & surface water drains also require maintenance (circa £500). The Boreholes are operating well but there is a need to purchase a travelling sprinkler system. The lighting in the Car Park requires checking and maintenance.

5.2 Clubhouse Refurbishment

TL is still looking for assistance from Committee members with regard to colour schemes for walls, ceiling, doors etc. for the Clubhouse. HN to enquire at the School for any help.

5.3 Paddle Tennis Project

TL has signed the ‘Head of Terms Agreement’ with Padel Tennis UK on behalf of the Association.
Padel Tennis UK is drawing up a Lease with their Solicitors and we have appointed solicitors (i.e. Crane Staples) to check the Lease when completed (Padel Tennis UK to pay the cost). Planning application was submitted in May by Padel Tennis UK and is scheduled for completion in August.
TL is currently clearing the disused Tennis Courts so that the surface can be laid, which has been scheduled for July. The floodlights will be the last items to be installed and opening of Padel Tennis is scheduled for October.
Padel Tennis UK has asked if their members can use the toilets & changing rooms in the pavilion.

6.1 OOFC Football Section (IB)

IB stated that all 3 Owens teams will be playing in the Herts League next season (Divisions not yet known) and a possible Owens Vets team will play on Sundays in a Vets League.
The next Football Foundation grant (£18k) is due in October 2023 and there is a need to find out what is required to obtain the grant (TL, IB, Andy Ward & Jon Robinson to liaise).

6.2 OOCC Cricket Section (TL)

The Junior section aged 5-14 are currently training on Monday nights at the Ground. There are 3 junior teams playing in the League (i.e. U9, U12 & U14). All 3 teams are showing signs of improvement.

The 1^st XI are finding it tough in the premiership at the moment although they did win their 1^st match away to Harpenden. The 2^nd XI are third in their league and the 3^rd XI are top of their league having won all 3 matches played so far.

6.3 Affiliated Clubs

MO reported that there are 23 teams at PBU but will be losing the U14 and U18 teams. There are 3 new U7 teams and the Club will be making use of a 3G pitch at Chancellors School next season.
MO stated that the Club is currently in a strong position and moving forward but is unsure as to whether Nasco the Chairman, will remain at the Club next season.

AH reported that subscription payments received so far from 1^st August 2022 are £2,836 (22 Associate, 116 Full members & 29 Cricket members). 8 paying members have lapsed and there are 17 Honorary (non-payments) and 198 Life members (non-payments).

The website is up and running smoothly with regular traffic and is updated as and when necessary. Media UK Ltd has recently updated the servers hosting the website which they tested successfully.
The statistics for the website as at 06/06/2023 are as follows:
Last 7 days there were 735 visitors with 1,411 visits
Last 30 days there were 1,961 visitors with 6,686 visits
Last 9 days there were 6,387 visitors with 21,895 visits
Last 365 days there were 25,921 visitors with 99,638 visits

The balance in the account as at 06/06/2023 is £865.85 (which includes £55 owing to the Harold Moore Luncheon).
A draw was made at the meeting by MO.
The winner of the £50 1st prize is Jim Everton (Ball no. 15).

10.1 None

Next meeting is scheduled for Monday 14^tt August 2023, 7.30 pm at the Ground.

Meeting ended at 21.10 pm.

Latest News