OOASC Full Committee meeting 3rd April 2023 – Minutes

Minutes of the Full Committee Meeting held on Monday 3^rd April 2023 at 7.30pm in the Main Hall at Old Owen’s Sports Ground.                                    

      In attendance:   I.Breeze(IB), J.Clark(JLC), Richard Hattrell(Richard), A.Hunter(AH),
                                Paul Kennedy(PK), T.Lane(TL), K.Rowswell(KR)

1. Apologies: E.Clark, L.Clark, Rob Hattrell, H.Nemko, V.Tanner, D.Webb, A.Welsford

2. JLC update:(John Clark)

• JLC reported that bar takings for February was okay but takings for March were affected by the cancellation of Football matches at the Ground. 60 people turned up for the Quiz Night at the end of March which helped.
• JLC stated that there are a few parties and an Elvis Night booked for April. He added that hopefully the weather will change for the better to encourage people to come to the Club. John intends to give out prizes at his Golf Club for Thai Dinners to introduce other clientele to the Club.    
• JLC are looking to get some new furniture for the outside Patio area.
• JLC reported that some of the lighting needs to be replaced in the Car Park (TL will seek to get a contractor).

3. Matters arising from previous minutes 6^th February 2023

• Authorisation for signatories on the Barclays account has been completed.

4. Finance (Richard Hattrell)

• Richard presented figures for Profit and Loss and the Balance Sheet and reported that the Accounts are in a good state. As at 3^rd April 2023 there was £99k in the HSBC bank account, £9k in the Barclays account, £8.8k in the Owenians Alumni account and a surplus of £49.2k.
• Full outstanding football rental payments are due from Elizabeth Allen and Northaw and part payment is due from Tansley.
• Cosmur owes circa £1.5k for rent.

5. The Ground (Tim Lane)

      5.1 Ground

• Ground renovations need to be done in the next 3 months. When completed we are looking to purchase a sprinkler & approx. 130m hose (circa £1.5k).

      5.2 Borehole Project

• The Borehole Project has been completed at a cost of £30k (less ECB grant of £10k & 18.5k grant from the Grass Pitch Maintenance Fund), so effectively the overall cost was 1.5k. 

      5.3 Irrigation Project

• Received a quotation from Plantex UK of circa £25k (plus Vat) to provide an irrigation system around the Ground. The project will be deferred until October 2023 when we receive the next 18.5k grant from the Grass Pitch Maintenance Fund.

       5.4 Clubhouse Refurbishment

• New flooring has been completed in the Entrance Hall, Main Hall, Kitchen, Bar Lounge & Les
  Williamson room at a cost of 9k (Thanks to TL for organising and getting the flooring completed with his team of helpers).

• The next stage of the refurbishment will be walls, ceiling, doors etc. with regard to colours (TL is asking for any help from Committee members). Also looking to re-site the trophy cabinets on the walls.    

      5.5 Paddle Tennis Project

• The project is moving forward well. OOASC Directors/Trustees Ian Breeze, Richard Hattrell, Paul Kennedy, Ken Rowswell, Sally Tanner & Vincent Tanner have given written consent for Tim Lane to sign the Head of Terms Agreement on behalf of OOASC with SR Sports Consultancy Ltd (Steve Riley). Padel Tennis at the Ground is looking to commence from 1^st October 2023 (Steve Riley is planning to be on site for the first 3 months to foresee the administration).
• Steve Riley has passed a duties and responsibilities document to JLC to look at and comment with regard to their involvement when Padel Tennis commences. 

6. OOASC Sports Clubs

       6.1    OOFC Football Section (PK/IB)

• PK reported that fixtures have been cancelled due to the weather especially during March. There are only a few matches remaining for all 3 teams. The 1^St XI is currently 3^rd in the League. The 2^nd and 3^rd XI teams both lost in their Old Boys Cup Finals. The Vets team has folded for the remainder of this season due to player availability.
• PK stated that all 3 Owens teams will be leaving the SAL next season and will be going into the Herts League (Divisions not yet decided).
• Football pitches closing date is 16^th
• OOFC Dinner is Saturday 29^th April at the Ground.

      6.2    OOCC Cricket Section (TL) 

• The Junior section net sessions at the School ended on Monday 27^th The first outdoors training session and registration for Juniors at Owens Ground will be Monday 24^th April. There will be 3 teams U9, U12 & U14 playing during the season.
• Indoor nets for the Senior teams are currently on Tuesdays at Chancellors School at 8 pm. Outside nets at the Ground will commence on 17^th
• The 1^st XI will play Hertford (away) on the 15^th April followed by matches for the 1^st & 2^nd XI on the 22^nd April away to Winchmore Hill.
• The first Cricket matches at the Ground is Sunday 23rd April.
• On the 29th April there will be an Inter Club match at the Ground. The 1^st XI will be at Radlett in a T20 competition.
• Saracen League fixtures for all 3 teams start on Saturday 6th May.   

       6.3    Affiliated Clubs 

• Potters Bar United are still undergoing internal changes at the moment but finish their football season in 2 weeks time. 

7. OOASC Membership (Alan Hunter) 

• AH reported that subscription payments received so far from 1^st August 2022 are £2,032 (18 Associate & 110 Full members) & 8 members have lapsed. A Subscription payment has also been received from OOFC for £1,320 (63 members). Expected subscription payments due from OOCC members once the season starts will be circa £800.

8. Old Owens Website (Alan Hunter)

• The website is up and running smoothly with regular traffic and is updated as and when necessary.
• The statistics for the website as at 03/04/2023 are as follows:
  Last 7 days there were 708 visitors with 2,366 visits
  Last 30 days there were 2,380 visitors with 8,174 visits
  Last 365 days there were 25,419 visitors with 99,089 visits

9. ZOO Club (Alan Hunter)

• The balance in the account as at 03/04/2023 is £820.85.

             A draw was made at the meeting by PK.
             The winner of the £50 1st prize is Grace Rowswell (Ball no. 4).

• Sandyann Cannon was paid a cheque for £880 on the 2^nd March from the funds of £935 collected in the Zoo Club bank account for the Harold Moore Luncheon that took place on the 23^rd February 2023. There is a balance remaining of £55 which will be transferred out to the new Harold Moore Luncheon account when set up.

10. AOB 

       10.1 OOASC Insurance Renewal

       The Insurance covering the period 30/03/2023 to 30/03/2024 was renewed
       with Victor Insurance (via Ashbourne Insurance Services) for £4,577.18.               

11. Date of next meeting

• Next meeting is scheduled for Monday 5^th June 2023, 7.30 pm at the Ground. 

Meeting ended at 20.55 pm.

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