OOASC Full Committee meeting 6th February 2023 – Minutes

Minutes of the Full Committee Meeting held on Monday 6th February 2023 at 7.30pm in the Main Hall at Old Owen’s Sports Ground.

       In attendance:  I.Breeze(IB), E.Clark(Ed), L.Clark(Lynn), E.Day(Emma),
                                Richard Hattrell(Richard), Rob Hattrell(Rob), A.Hunter(AH),
                                Paul Kennedy(PK), T.Lane(TL), H.Nemko(HN), K.Rowswell(KR),
                                A.Ward(AW),

1. Apologies: A.Abugo(Ayo) , V.Tanner, D.Webb, A.Welsford(Anna)

2. JLC update (John//Lynn/Ed Clark)

• JLC reported that bar takings for January was affected by the cancellation of Football matches due to the weather but added that the situation is now picking up.
• JLC are trying to have more events and bookings during the week especially on Fridays & Sundays. Events are booked for all the Fridays in March. Bar staffing is good as pupils from the School are currently being used.
• JLC are looking to get new furniture for the Bar area (Needs to be co-ordinated with the planned refurbishment of the Clubhouse). Lynn stated that flooring will be needed for the kitchen and behind the bar due to Health & Safety.
• Ed is really excited and encouraged by the Padel Tennis project which should lead to more customers on the premises and be good for business. He doesn’t see any problem with opening the premises on all days and earlier than it is at the moment e.g. 9.00 am.

3. Matters arising from previous minutes 3rd October 2022

• TL has received a code and PINsentry machine from Barclays to access the bank account.

• TL has sent Richard a copy of the Association Charitable Trust Deed.

4. Finance (Richard Hattrell)
   

• Richard presented figures for Profit and Loss and the Balance Sheet and reported that the Accounts are in a good state. As at 6^th February 2023 there was £116k in the HSBC bank account, £9k in the Barclays account, £9.8k in the Owenians Alumni account and a surplus of £64.1k.

• Full outstanding football rental payments are due from Elizabeth Allen and Northaw and part payments are due from Tansley and OOFC.

• Authorisation for the Mandate change for signatories on the Barclays account is near completion.

5. The Ground (Tim Lane)
   

       5.1 Ground

• The grass pitches are fine but a bit dry. Vertidraining has been done but reseeding will need to be done. The cricket squares are fine and in good condition.

      5.2 Borehole Project

• The ECB grant of £10k has been received and is currently in the OOCC account which will be transferred to the OOASC account. The borehole will be drilled 120m below ground level and will enable the Ground to have pressurised water for watering the Ground. The cost of the project is circa £30k (inc.VAT). 

     5.3 Irrigation Project

• Received a quotation from Plantex UK of circa £25k (plus Vat) to provide an irrigation system all around the Ground that can pump 20m of water a day if needed. Looking to site a 4.5m tank behind the Scorebox.

      5.4 Clubhouse Refurbishment

• TL will contact Ayo and Anna to discuss the refurbishments required to the Clubhouse. HN stated that the School caretaker might be willing to do painting or tiling etc. if needed. TL will also contact Aran (School Facilities Manager). 

      5.5 Paddle Tennis Project

• A sub-committee met with Steve Riley (Padel Tennis Developer) to discuss the opportunity of having Padel Tennis sited on the derelict Tennis Courts at the Ground. 2 Padel courts will be built and all funding for the courts, lights, maintenance, planning, security, bookings etc. will be managed and financed by Steve Riley (Approx. £120k). At the end of the first year of trading an agreed yearly rental will be paid to OOASC (The Lease agreement will be for 15 years). Also included on the site to be developed will be a one lane Cricket net. Once up and running if the project fails, Steve Riley will uproot the Padel Courts and take it elsewhere at no cost to OOASC. 

• At this meeting Committee members were asked to vote for approval for going ahead with the project, which was voted unanimously as a yes.

      5.6 Tennis Centre Presentation 

• The Tennis Centre development was decided as not being viable by Committee members, especially as preference was for the Padel Tennis development. AW has informed the Tennis Centre developers that OOASC will not be going ahead with the development (Thanks to AW for his time and effort spent on this project). 

6. OOASC Sports Clubs

       6.1    OOFC Football Section (IB)

• PK reported that fixtures have been cancelled due to the weather. The 1^St XI are mid-table in the League, the 2^nd XI are in 2 cups and the 3^rd XI are in a Cup final.

• IB stated that all Owens teams will be leaving the SAL due to the amount of travelling that is involved. Looking to move to the Herts. League.

• Football pitches closing date is Monday 16th April.

      6.2    OOCC Cricket Section (TL)

• The Juniors section net sessions are at the School on Mondays (U12 @ 5.30pm & 12 plus @ 6.15 pm).

• The first training session and registration for Juniors at Owens Ground will be Monday 24^th There will be 3 teams U9, U12 & U14 playing during the season.

• Nets for the Senior teams are on Tuesdays at Chancellors School at 8 pm.

• First Cricket at the Ground is Sunday 23rd April.

      6.3    Affiliated Clubs 

• Potters Bar United are going through many changes at the moment. Hope to appoint a representative from the Club on the Association Committee when the changes have been completed.

7. OOASC Membership (Alan Hunter)

• AH reported that no analysis of members’ subscriptions could be done as Richard/Tim are still awaiting authorisation for the Mandate Change on the Barclays Account to acquire the relevant bank statements needed for the analysis.

8. Old Owens Website (Alan Hunter)

• The website is up and running smoothly with regular traffic and is updated as and when necessary.

• The statistics for the website as at 06/02/2023 are as follows:

  Last 7 days there were 496 visitors with 1,774 visits

  Last 30 days there were 2,078 visitors with 6,757 visits

  Last 365 days there were 25,451 visitors with 101,308 visits

9. 9. ZOO Club (Alan Hunter)

• The balance in the account as at 06/02/2023 is £830.85.

• A draw was made at the meeting by HN:

  The winner of the £50 ^1st prize is RE & VM Cross (Ball no. 20).

• Sandyann Cannon requested if the Zoo Club bank account could be temporarily used to receive payments for the Harold Moore Luncheon (23^rd February 2023) as the account was closed by Barclays without her knowing (The request was agreed). As a result the Zoo Club account has an additional £344 for payments for the Luncheon.

10. AOB 

      10.1 Alumni (Emma Day)

       The new Alumni Officer Emma was introduced to Committee members. AH to liaise
        with Emma regarding data held by the Association and Alumni (HN pointed out that we
        need to be aware of GDPR).       

       10.2 Harold Moore Luncheon

       The Harold Moore Luncheon is on Thursday 23^rd February 2023 at 1.00 pm at La Petite
       Auberge, 12-13 Heddon Court Parade, Cockfosters Road, EN4 0DB. The organiser is
       Sandyann Cannon and the cost is £42 per person (Payments to be made to the OLD
       OWENS ZOO CLUB bank account). 

       10.3  David Bolton

       HN mentioned former Headmaster of DAOS, David Bolton who passed away on the 2^nd
       January.               

11. Date of next meeting

• Next meeting is scheduled for Monday 3rd April 2023, 7.30 pm at the Ground. 

Meeting ended at 21.05 pm.

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