OOASC Full Committee meeting 27th June 2022 – Minutes

Minutes of the Full Committee Meeting held on Monday 27th June 2022 at 7.30pm  in the Les Williamson Room at Old Owen’s Sports Ground.

In attendance:   I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), P.Kennedy(PK),
                          T.Lane(TL), K.Rowswell(KR), D.Webb(DW), A.Welsford (AW),
                          John & Lynn Clark(JLC), Ed Clark (EC)
                          (TL chaired the meeting with IB taking the minutes).

1. Apologies: A.Ward, Robert Hattrell, P.Riley, V.Tanner, H.Nemko 
                                 

2. JLC Contract Presentation (John//Lynn/Ed Clark)

• Trading figures for Bar and Food were initially produced by JLC. April was a good month that included an Elvis night, Quiz night and Owens Football Dinner. May was also a reasonable month.

• JLC presentation for renewal of their contract followed. Discussed were the aims and vision of JLC, OOASC and the School. It was agreed that the inside of the Pavilion requires decorating i.e. flooring and a new colour scheme. JLC said that they would be willing to make a contribution depending on what was required. EC stated that they are planning to do up the BBQ area and he was particularly optimistic for the future of the Club. It was pointed out to JLC that the School would like to have more events at the Ground midweek e.g. parents get together, jazz nights etc. EC suggested that a sub-committee could be formed to plan midweek events which could maybe take place on a monthly basis. JLC said that prices have gone up regarding food and beer etc and bookings for private functions are definitely needed to increase to bring money in. As a result of the cost of living rises JLC are wary of committing for more than 1 year. The Committee agreed to a 1 year agreement with JLC to run the OOASC Bar and Catering services with rental to remain the same.

3. Matters arising from previous minutes 4^th April 2022

• Not discussed

4. Finance (RH)

• Richard produced figures on Profit and Loss and the Balance sheet. As at 31^st May 2022 there is £79.8k in the Bank current account and £9.8k in the Owenians Alumni account and a surplus of £16.1k.

• All Football invoices for season 21/22 have now been settled. IB has informed all Football Clubs of increased costs to OOASC (due to costs of fertilizer and materials) and will therefore be an increase in rentals.

5. The Ground (TL/IB)

• The Ground is in a good (if slightly dry) condition at the moment. Ed Clark and Ward Amenity are doing a good job.

• Another feed and verti-drain will be needed at some point.

6. OOASC Sports Clubs

      6.1    OOFC Football Section (PK)

• Planning for next season. Probably 4 Saturday teams and a Sunday Vets team.

• Trophy cabinets in the Clubhouse need to be looked at.

• Payment made of £2,046 (via Jon Robinson) for OOASC subscriptions for 102 members.

      6.2    OOCC Cricket Section (Tim Lane) 

• Junior nets are taking place outdoors on Monday evenings.

• Matches for the junior section are also being played.

• The 1^st XI and 2^nd XI are both currently top of their Divisions (Championship & Div 6A respectively) with the 3^rd XI (Div 11 East) struggling a bit for availability and results but are still managing to put sides out thankfully.

      6.3    Affiliated Clubs (Phil Riley) 

• Nothing to report in Phil’s absence. 

7. OOASC Membership (Alan Hunter)

• Subscriptions paid so far from 26 Associate members is £518

• Subscriptions paid so far from 124 Full members is £1,896

• Subscriptions paid so far from OOCC 25 members is £528

• Payment received from OOFC 102 members is £2,046

          Total subscriptions paid so far by 277 members with total payments of £4,988 

• Total Honorary members is 18

• Total Life members is 201

8. Old Owens Website (Alan Hunter)

• Website is running smoothly with regular traffic and is updated as and when necessary.

• AH provided the statistics for the website as at 24/06/2022 as follows:

  Last 7 days there were 450 visitors with 1,909 visits

  Last 30 days there were 1,941 visitors with 7,334 visits

  Last 365 days there were 25,111 visitors with 93,667 visits

9. ZOO Club (Alan Hunter)

• The balance as at 24/06/2022 is £767.35 with £50 still owing to Dave Greenshields (November 2021 draw).

• No draw was made.

10. Owenians Alumni (AW)

• Anna will be leaving her position of Owens Alumni Relations Manager in December 2022 but will still remain on the OOASC Committee.

• Anna has organized a School Fest event that is taking place at the School on Sunday 3^rd July from 12 pm to 5 pm (Anna will happily put names on her friends & family guest list from any Committee member who wishes to attend. They will be hosted in the CLUB ZONE).

11. AOB 

       11.1 JLC Contract.

               TL will tidy up the Contract Agreement and present to JLC for signing, which will
               cover the next year.

       11.2  Tennis

                TL advised that a proposal by a Tennis outfit organised by Andrew Ward is being
                put together and a subsequent meeting will follow to discuss their proposal.       

12. Date of next meeting

• Next meeting is the AGM which has been provisionally been scheduled for either Monday 5^th September 2022 or Wednesday 7^th September 2022. 

13. End of meeting

• Meeting ended at 9.45 pm.

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