OOASC Full Committee meeting 4th April 2022 – Minutes
Minutes of the Full Committee Meeting held on Monday 4th April 2022 at 7.30pm
in the Les Williamson Room at Old Owen’s Sports Ground.
In attendance: I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH), P.Kennedy(PK), T.Lane(TL)
H.Nemko(HN), K.Rowswell(KR), D.Webb(DW), A.Welsford(AW), John Clark(JLC)
(TL chaired the meeting with IB taking the minutes).
- Apologies: A.Ward, Robert Hattrell, P.Riley
- Bar and Catering (John//Lynn Clark)
- Trading figures for Bar and Food were produced by JLC. March was a good month that included a well attended Ladies night and April is promising with an Elvis night, Quiz night and Owens Football Dinner. JLC showed comparison figures for 2019, 2020 and 2021.
- Bookings are coming in for later dates i.e. local school bbq’s, summer functions and private parties, some of which are midweek.
- The deep clean of the kitchen is due to take place on the 17th
- A temporary cleaner was found for the required 5 weeks of cleaning.
- John was asked if a vegetarian option could be included on the Sunday Roast menu.
- John has been asked to put forward JLC’s business plan for their contract renewal due 1st July 2022 and was told that JLC would have the first opportunity to present their plans to the Committee (A date for the presentation is due to be scheduled). John stated that JLC has spent 11 years here at OOASC and has paid the rental consistently on time and has tried to improve the Club and hopes that JLC’s efforts are recognised by the Committee.
- Matters arising from previous minutes 21st February 2022
- None
- Finance (RH)
- Richard produced figures on Profit and Loss and the Balance sheet. We are in a fairly healthy position currently but this is slightly artificial as ground repairs (£15k) have not yet taken place but some Football rental (£5.5k) are due to be received.
- As at 31st March 2022 we have £93.4k in the Bank current account and £9.8k in the Owenians Alumni account and a surplus of £36.5k.
- Richard also produced a draft Financial Statement for the year ended 31st Jul 2021 which will need signing off.
- Richard pointed out that a ground valuation in the not too distant future should be done for a more accurate rateable valuation and for insurance purposes.
- The Ground (TL/IB)
- Football ends this week (9th April) at the Ground with ground renovations due to start on 11th
- Cricket is due to start on the 30th
- Fascias and Soffits repairs have been completed.
- TL to get a quote for the flooring in the Clubhouse.
- OOASC Sports Clubs
6.1 OOFC Football Section (PK)
- The 2nd XI won the Old Boys Cup, the 3rd XI the League and the 5th XI lost in 2 Cup Finals (AFA & SAL). The 1st XI are in the top third of SAL Senior Div 1.
- AH liaised with Jon Robinson with regard to OOASC subscriptions from the Football Club. Jon is in the process of organising the payment.
6.2 OOCC Cricket Section (Tim Lane)
- Junior nets on Monday evenings at Owens School has now finished. Seniors will continue nets at the School for 2 more weeks. Juniors commence outdoors on Monday 25th
- There will be 3 adult XI’s in the Herts. Saracens League and fixtures for the junior teams for season 2022.
- First Senior friendly is Saturday 30th April 2022.
6.3 Affiliated Clubs (Phil Riley)
- Nothing to report in Phil’s absence.
- OOASC Membership (Alan Hunter)
- Subscriptions paid so far from 18 Associate members is £386 with 4 lapsed members
Subscriptions paid so far from 120 Full members is £1,837 with 9 lapsed members
Total Honorary members is 19
Total Life members is 203
Payments to be received from Football Club members (87 last year)
Payments to be received from Cricket Club members (35 last year)
- Old Owens Website (Alan Hunter)
- Website is updated as and when necessary, is running smoothly and we are getting regular traffic.
- AH provided the statistics for the website as at 04/04/2022 as follows:
Last 7 days there were 499 visitors with 2,769 visits
Last 30 days there were 2,198 visitors with 10,609 visits
Last 365 days there were 25,251 visitors with 95,942 visits
- ZOO Club (Alan Hunter)
- There is £720 in the account with £50 still owing to Dave Greenshields for the November 2021 draw.
- No draw was made.
- Owenians Alumni (AW)
- Discussion ensued of vision for Club and involvement of Alumni.
- AW pointed out that the Alumni database will need to be merged with the Association database.
AW and AH to meet on 27th April to discuss the merging of both databases to the Alumni platform.
- AOB
11.1 OOASC Insurance Renewal (Tim Lane)
The insurance was renewed for £3.8k with Victor Insurance (period 30th March 2022 to
30th March 2023).
11.2 Contracts
Discussion ensued about the JLC contract and the expectations of the School and the
Association with regard to a vision of what is required from both sides to go forward
(i.e. School vision combined with Sports Club vision). Members of the Committee had
a general and frank exchange of ideas regarding the vision for Old Owens Sports Club
and there was contrasting thoughts of what the function of the Club actually is.
HN stressed the future involvement of the School and the willingness to invest some
funds, time and expertise. Contract expertise was offered by HN but TL pointed out
that the JLC Contract was an Agreement rather than a Contract.
It was agreed that both the School and the Association should outline their vision,
aims and objectives and meet for discussion (A meeting has been arranged on 11th
May 2022 at 6.30 pm at Dame Alice Owen’s School). The resulting decisions made at
the meeting will be giving to JLC prior to the presentation of their business plan (date
to be confirmed).
11.3 AGM
An AGM has provisionally been scheduled for Wednesday 15th June 2022 (date & time
to be confirmed). TL will be away for this date.
- Date of next meeting
- Next meeting has been scheduled for Wednesday 11th May 2022 at 6.30 pm at Dame Alice Owen’s School to discuss shared vision of the School and OOASC.
- End of meeting
- Meeting ended at 9.30 pm.
