OOASC Full Committee meeting 14th October 2020 – Minutes

Old Owens Association and Sports Club Limited

Minutes of the Full Committee Meeting on Wednesday 14^th October 2020 at 7.30pm  in the Main Hall at Old Owen’s Sports Ground.

1. In attendance: I.Breeze(IB), Richard Hattrell(RH), A.Hunter(AH),
   T.Lane(TL), P.Riley(PR), K.Rowswell(KR), Anna Wellsford(AW), John and Lynn Clark (JLC)
   –  (TL chaired the meeting with IB appointed to take the minutes. Before the meeting commenced a 1 minute silence was observed in remembrance of former Chairman & Committee member Alan Davison who passed away on the 8^th October 2020).

2. Apologies: S.Flook, Rob Hattrell, P.Kennedy(PK), V.Tanner, A.Ward, D.Webb
     
3. Matters arising from previous minutes 26^th August 2020
   

4. Bar and Catering (John/Lynn Clark)

• Managers update – Figures presented are approx. 50% down. Double staffing for table service has increased costs. Zero bookings at the moment (cannot take any functions above 6 people.)
• Football is of great help at the moment and players are behaving quite well after matches.
• Roof in entrance lobby is leaking (IB to ask Alan West to investigate).
• 3 x lights are not working in the Car Park (JLC to borrow scissor jack lift from wood yard to replace the lights).
• John announced that he and Lynn would be working towards giving Edward more of a role in JLC Owens with a view to him taking over on completing their contract in July 2022.
• Bungalow repairs to side room – watertight only and no electrics (PR to contact his electrician by the end of October to see if the repairs can be done).
• Quotes for Signs to be sorted by TL and JLC. (Possibility of Heineken Brewery or PBU contributing?).
• TL enquired with JLC the possibility of increasing their rent payment up to 50% in the foreseeable future from the 33.3% currently being paid.

5. Finance (Richard Hattrell)

• RH presented a Forecast Profit and Loss, Cash Flow, Assumptions and Balance Sheet figures for year ending 31^st July 2021 ( much will be dependent on all rent being received and football continuing).
• Balance at HSBC presently stands at £64k.
• Tansley F.C. has paid their outstanding rent owing for last season but MHSFA still owe money.
• Annual Rentals for Car Parking (Wood yard & Chas Storer) – (IB to check previous donations with Nicky Culhane in Accounts and send out invoices).
• TL advised that he has spoken to JLC with regard to the Association sharing monies received from Dog Training. The Association is seeking to receive £80 per month which will be paid with JLC rent.
• TL advised RH that he will be seeking reimbursement of monies paid out for the K. Freeman plaque for the Pavilion Clock (approx.. £85).

6. The Ground (Tim Lane)

• Ground is up to speed. Cricket renovations all complete. Probably needs fertiliser (hit and aeration).
• Clearance of overgrown areas in Car Park is needed (IB to ask Andrew Ward to ask AT Bones for a special price).
• Emergency ambulance access blocked on Saturdays & Sundays by various people including people watching PBUFC.
• Dogs have been fouling the playing fields. Members’ dogs only to be allowed in the Clubhouse but not at side of pitches. PBUFC visitors to be informed that no dogs are allowed.
• Rabbit control – TL tried to contact Mark Morris (Commercial Pest Control) to no avail. Problem doesn’t seem to be as bad as it was so situation is to be monitored.
• The Keith Freeman plaque has been fitted underneath the Pavilion Clock and everything is now complete.

7. OOASC Membership (Alan Hunter)

• £2,066 has been collected for membership subscriptions since 1/8/2020 (start of new membership year). There has been 3 new members and 9 lapsed members (AH to check out).
• TL, AH & AW to meet to discuss ways of incorporating the School Alumni and Association membership to benefit both parties.  

8. ZOO Club (Alan Hunter)

• The balance as at 12^th October 2020 is £436.
• 1^st prize of £75 won by Gavin Flook at the previous draw was donated by him to the Cricket Club for their end of season festivities on the 12^th September 2020.
• A draw was made at the meeting aided by AW and the £75 first prize was won by Gavin Flook (again).

9. Old Owens Website (Alan Hunter)

• The website is updated on a regular basis (News about Alan Davison has been added).
• AH provided statistics for the website as follows:

          Last 7 days there were 1, 689 visitors with 9,715 visits

          Last 30 days there were 5,897 visitors with 28,754 visits

          Last 365 days there were 55,182 visitors with 217,240 visits.

• AH received an email from PicRghts regarding an Alumni image showing on our website that was copied from the School website to cross reference the Old Owenians newsletters. PicRights are saying that we do not have a licence to show this image and that we might have to pay some compensation for doing so. I have replied back to PicRights pleading ignorance with an apology and forwarded the email to AW to check out to see if there is a problem. The image has been deleted from our website.

10. OOASC Sports Clubs

     10.1    OOFC Football Section (Paul Kennedy)

      IB & PK (reported in his absence) as follows:

• OOFC Football Section running 5 x teams including Vets.
• 1’s and 3’a have made decent starts to the season with the 1’s undefeated after 3 games and the 3’s currently sitting second in their league. 2’s, 4’s and Vets have had mixed starts.
• Massive thanks to Phil Riley, John & Lynn for use of the marquees outside which have been used for some changing areas.
• We hosted the AFA Senior Final last Saturday between Nottsborough and Norseman and the Vets Cup Final the previous week. Both days were a great success. Thanks to Ed Clark for his hard work in getting the ground ready and also to John/Lynn and all their staff for their continued hard work under the current circumstances (i.e. limited seating, table service etc.)

     10.2    OOCC Cricket Section (Tim Lane)

• TL reported that the season is now finished and was very successful. The 1’s and 3’s won their leagues (shame there is no promotion this season) and the 2’s finished 3^rd in their league. Thanks to Ed Clark for all his hard work in preparing and maintaining the Ground during the season.
• With regard to winter nets the 1^st XI will be netting at Haileybury and the 2’s & 3’s at Hatfield (no dates have been set as yet). The Junior section will be netting at the end of January possibly at Lochinver School. The current stipulation is that only 6 people can net in a group.

     10.3    Affiliated Clubs (Phil Riley)

• PR reported that Potters Bar United are experiencing big changes to their Committee and everything is being rewritten. Major handovers will be performed once positions have been decided.
• PR stated that PBU are enquiring about the signs at the front entrance as they are offering to make a contribution to costs.

11. AOB

• Shaun Flook has resigned from the Committee.
• Anna Welsford was keen to join the Committee and was proposed and seconded by KR.
• Condolences from the Association (re: Alan Davison) to be sent by AW to the condolences email address at the School.
• PR reported that the Showers in the changing rooms are boiling (IB to contact plumber).

12. Date of next meeting

• Meeting ended at 21.16 pm.

• Next meeting scheduled for Monday 7^th December 2020 at 7.30 pm (Ground).

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