Old Owen's Association and Sports Club Limited

  OOASC Full Committee Meeting 7th October 2019 – Minutes

Old Owen’s Association and Sports Club Limited

Minutes of Full Committeee Meeting, Monday 07/10/19 at 7.30pm

In attendance:  P.Kennedy (PK) , D.Webb (DW), I.Breeze (IB), K.Rowswell (KR) Richard Hattrell (RiH), T.Lane (TL), A.Hunter (AH), Rob Hattrell (RoH), Vincent Tanner (VT), John and Lynne Clarke (JLC).

Apologies:  A.Ward (AW), S.Flook (new ordinary member), P.Riley (PR).

Matters arising from previous minutes:

Tansley FC has fully paid up the monies owing for rent.

10% increase in rents across the board has been advised to all football hirers.

Contract for JLC still to be signed off (The increase is 2% year on year up till 2022).

A lot of safety work around the ground has taken place, but old playground yet to be dismantled.

TL again requested a mid-season review with Ward Amenities (AW).

Report from John and Lynne Clarke:

Bar and Food monthly figures produced which are down approx. £1300 on the corresponding month last year. Not many enquiries for lettings. JLC will investigate ways to advertise. JLC to consider booking a tribute band (e.g. UB40) to see what response is achieved.

The front entrance lights to the Ground need investigating and a remedy? Quotes to be acquired by JLC and IB.

Forthcoming events are as follows:
Fireworks Night on Friday 1st Nov. 2019.
Xmas Quiz on Friday 20th Dec. 2019

Finance: 

HSBC bank balance as at 7th October 2019 presently showing £46,909.54

HSBC have asked for an update review on the Account by Dec 2019 (TL to liaise with HSBC).

Balance of £2,817 in the Barclay’s account as at 7th October 2019, which needs new signatories and a legal requirement to take Stan Gould’s name off the login procedure.

It was unanimously agreed to pay our Grounds contractor (AW) monthly via Direct Debit.

TL to check the o/s balance owed to the School.

The pavilion windows – £1,760 is still owed to Eamonn Dempsey.

The Ground:

Membership:

AH stated that income from subscriptions so far this year from 1st August is £2,149.

There are currently 14 Lapsed numbers which AH is investigating.

AH to liaise with Anna Welsford regarding Life members.

ZOO Club:

Balance on the account as at 7th October 2019 is £384.35.

The draw was made and the two winners were as follows;

£75 – Jim Everton

£25 – John Cardall

Old Owens Website:

AH has kept this running and up to date.

AH produced statistics for the website as follows:

Last 7 days there were 638 visitors with 3,463 visits

Last 30 days there were 2,910 visitors with 13,205 visits

Last 365 days there were 36,859 visitors with 158,551 visits.

Sally Tanner has been paying monthly, annually & bi-annually payments for our website (www.oldowens.com) and the meeting agreed to switch this outgoing payment to the Association.

Football section report:

OOFC – Running 4 x Saturday teams and 1 x veterans Sunday team.

The 3rd XI and Vets are currently top of their Divisions.

The Football Club has a new Treasurer to be assisted by Jon Robinson (secretary).

OO Cricket section report:

OOCC 1st XI team managed to win 5 matches and comfortably remain in the Championship division. It has been a big learning experience.

The 2nd & 3rd teams have been relegated (Divisions not yet known).

The Junior Section is thriving with 55 youngsters (including girls) taking part in regular Monday practices. It is gratifying to see several players and supporters assisting in running these sessions.  The Cricket Development Officer (Jim Clark) has been a massive asset and OOCC fund raising has paid for his expenses.

Next season U9, U11 and U12 teams are entering the Herts Colts League and there is hope for a mixed age group U12 girls’ team.

Affiliated Clubs report:

PR in absentia reported that he had nothing to bring up at the moment for Potters Bar United.

Privacy policy:

AJD has sent a rough working draft as a base to work on to apply for the Association.  AH to have a look. When completed and agreed it will be put on the website.

Any Other Business:

Shaun Flook was proposed by AH and voted onto the Committee as an Ordinary Member.

DW stated that the Harold Moore luncheon is due to take place on Thursday 31st October at 1pm and was hoping that some of the Committee members could partake.

Meeting closed at 8.56 pm.

Next meeting provisionally scheduled for Monday 02/12/19 at 7.30 pm.

 

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