OOA Full Committee Meeting 11th September 2013 Minutes
Minutes of the Full Committee Meeting of the Old Owens Association held on Wednesday 11th September 2013.
Present:- T.Lane, Dr.A.Davison, E.Dempsey, P.Kennedy, R.Hattrell, D.Webb, D.Connatty, S.Gould, S.Gunning, K.Rowswell
1. Apologies: V.Tanner
2. Minutes of Full Committee Meeting
No notes for last meeting.
3. Minutes of Executive Meetings
30th July & 27th July minutes presented.
4. Matters Arising from Minutes.
None
5. Alan’s Paper on Old Owens
Paper presented for discussion to seek approval on various matters following informal discussions with school’s solicitors.
Greene King making various suggestions regarding their loan.
Licensing professional to be consulted regarding membership issues such as Sunday lunches and 1 member signing up and say 149 guests being on premises for parties and other functions.
Dr Davison to check licence and advise.
A premise licence and not a licensing certificate is what we have.
John & Lyn have personal licence, which may cover certain items.
John & Lyn’s licence and our licence to be checked and advised upon.
Charitable Status. CASC is not suitable for the Association.
Charitable status suits the Association better in the event of the Association ever folding.
Assets and liabilities would then go to charity and not the members.
Licences and certificates would not be affected.
This would save 80% of rates, circa £9,500 per annum.
Charity could be set up around existing ideals in the existing constitution.
Careful thought to be given to membership status.
Dr Davison will continue to proceed for deeper detail to progress.
Maintenance programme
Changing room and toilet ventilation and heating is the main problem on premises.
Dr Davison has quote, and will forward to committee.
Pitch rental fees, bar income and membership fees to be scrutinised to help fund such maintenance.
Greene King Loan
Loan growing and GK sell beer at a higher rate than can be achieved elsewhere, and terms need to be renegotiated.
Loan agreement appears not to have been signed originally.
School governors are willing to loan outstanding balance at a favourable rate of interest, to be guaranteed against Club bond.
T.Lane to check how long agreement has to run.
Drawdown could be used to reduce balance.
In principle agreement reached to move forward and pleased that the school are able and willing to assist.
VAT Registration
De-registration from VAT advised as their appears to be no benefit to being VAT registered.
JLC Owens
Gill Keating doing accounts.
Cleaners and Groundsman being paid cash subject to invoices and receipts being received. Groundsman happy to change arrangement to weekly cheque payment.
6. Finance
Income & expenditure document distributed.
2 loans, one from Brien Martin ahead of drawdown for tractor and one from Derek Webb for gang mowers. Drawdown still awaited to settle tractor loan.
OOA breaking even and appear to cover costs at present.
JLC to be more active to increase OOA income as year on year, their agreement increases by £250 per month.
Till service agreement agreed and signed.
Kitchen griddle required – 2 quotes received of £245 & £350 plus vat, proposed and purchase agreed.
7. Membership
S.Gould advised internet banking makes things easier.
£3178 received in memberships from January to August. £185 paid by standing order.
One member has complained having paid £120 over a period, D.Webb suggested giving 2 tickets for Harold Moore luncheon and Albert Hall DVD. D.Webb suggested asking members on alumni list for £10 donations as they amount to some 3,800 members. School membership to keep being sent quarterly.
8. Ground
Cricket to football change now complete, squares being re-seeded and renovated.
Football season starts this weekend.
Positive comments from FC regarding their bank holiday tournament.
9. Pavilion
As per maintenance comments earlier.
Guttering drainpipes and roofing need some attention, quotes required.
10. Lettings
No current Association events secretary as such to arrange events.
Sports clubs should try to arrange events using the facilities to raise funds for themselves.
Cricket week went very well and to be an annual event.
11. Old Owenian
Administered by the school
12. Old Owens Sports Club Ltd
AGM took place minutes awaited
13. The Zoo Club
Winner of last draw still cannot be traced.
14. Reports from affiliated Clubs
Cricket Club 1st XI finished 4th, 2nd XI finished 5th and 3rd XI finished 9th in their leagues, all improvements over last season.
Cricket week was a great success with very good weather.
Football Club won their first game, others start this week.
OOFC now achieved Chartered Standard status, which may help with grants and other funding, Dr Davison offered any school assistance wherever required.
Running 7 teams this season, with some scholars joining teams.
15. Old Owens Website
A.Hunter supplying activity report.
Sports Clubs asked to supply regular information.
16. AOB
Approach has been made by a 6 a side franchise holder regarding use and renovation of tennis court area. P.Kennedy to forward details, to look at in more detail.
AGM date should be between November and February.
Accounts soon to be available.
E.Dempsey – Secretary
Click here to download a copy of the Minutes in PDF format.
